Competitive Team Manager Responsibilities

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• Register as TM
• Complete all required training in GotSport
• Printing Player Cards
• Update and Maintain Shared Coach Scheduling File
• Scheduling League and State Cup Games
• Scheduling Fields for Home Games
• Printing Rosters for Home Games
• Posting Scores for Home Games
• Updating and Maintaining TeamSnap
• Checking Player Availability (as needed, with head coach)
• Adding Guest Players to Rosters

Printing Player Cards

1. Player cards can be accessed in GotSport, login and the select Team Management on the top banner

2. Select the team whose cards you want to print and then navigate to the roster tab along the top

Register as a Team Manager

Use this link to register as a Team Manager for the 2026/27 season.

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You cannot complete team manager duties without being on the roster and completing all GotSport trainings.

Team Manager Training

Log into GotSport and navigate to the Dashboard.

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Once you are registered the US Club Soccer Requirements section will appear, everything must be Green for your Team Manager rights to be granted in GotSport.

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We will take care of the membership registration once all other requirements are met.

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We will provide a code to pay for the background check, check the Team Manager TeamSnap.

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DO NOT complete your training too early :)

Some of them reset on July 31, so if you do it too early, you will just have to do it all again.

Printing Player Cards

3. Using the drop-down select “Norcal Premier – YEAR US Club Soccer Registration/Passcards & Roster”, click Search

4. Navigate to the Documents and ID tab, click the ID Cards Button

Printing Player Cards

5. A pdf of all player cards will open in another window. These must be printed in color and be laminated, you can either laminate them as individual cards or as a large sheet. I recommend making 2-3 copies, one for the team manager and one for each coach.

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• You can also use virtual cards. I recommend logging in through a browser on your cell phone NOT using the gotsport app.

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• Guest Player cards should be available as a virtual card once a player is added to a game day roster, check before the game!

Update and Maintain Shared Coach Scheduling File

You coach should share a scheduling file with you, before scheduling games note the scheduling window your team has been assigned.

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Update and Maintain Shared Coach Scheduling File

Use this schedule to communicate with the other team managers for your coach, provide all information, even unconfirmed, below are some formatting hints that have worked well in the past.

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I suggest highlighting tournaments in a bright color

When a game time and location is finalized I change the text color to green

I mark the dates of State Cup games so I don’t schedule over them before they are released.

When I have requested a change for an away game that has not been approved or confirmed I note what request I made.

Printing Rosters for Home Games

1. When you are the home team you are responsible for printing and bringing the match card. In GotSport navigate to Team Management and then Matches, click on the 3 dots below the chat button.

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Scheduling League and State Cup Games

1. Once a schedule is available and unlocked you can find games that need scheduled in GotSport, login and click on Team Management, then click on Matches along the left sidebar.

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• The first step of scheduling is communication. You should sent a note for all games both Home and Away. To send a message click the text bubble icon next to the game information and then click new message.

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Scheduling League and State Cup Games

3. For Home games my opening message is a statement of when I would like to schedule the game based on my assigned time in the scheduling file.

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• For Away games my opening message is a request for the kick-off time I would prefer based on my scheduling file.

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Scheduling League and State Cup Games

5. For Home games, if the other teams sends back a confirmation message that the time is okay, or does not reply for at least 24 hours, you can request the field by emailing compdirector@castrovalleysoccer.com, before emailing you need to confirm a field is available. The field schedule can be viewed HERE. Available fields have no information filled out, unavailable fields have game information. You can only schedule Kick-Offs for Castro valley fields to align with game slots on the scheduling file.

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• If the field is available email compdirector@castrovalleysoccer the following:

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DATE / Game Time Opt 1 / Game Time Opt 2 / Team and Opponent / game size

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Scheduling League and State Cup Games

7. For away games, once a time is confirmed the home team is responsible for scheduling a field and updating GotSport, once they have done so update your shared scheduling file and TeamSnap.

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HINTS:

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You may need to go back and forth with teams a few times to find a time that works for both teams, ultimately the home team can schedule the game for any reasonable time on the day scheduled by Norcal even if the time does not work for us, sometimes we will have to adjust, keep your shared scheduling file updated.

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You can change dates as long as both teams agree, you can move games to Sundays as needed. NOTE: State Cup Group Date games will be Sundays, make sure you reserve those Sundays for State Cup. The State Cup schedule can be found HERE

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Keep travel time and warm up time in mind when leaving gaps between game times, coaches are often traveling between fields and will need time to drive between locations.

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Scheduling Fields for Home Games

1. Once your game has been input into the game schedule you can finalize the field in GotSport

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• In GotSport click on Team Scheduling on the top banner and select if you are scheduling a league game or a state cup game.

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Scheduling Fields for Home Games

3. Use the calendar to navigate to the month of the game you are scheduling and click on the day (NOT the blue game box, the date).

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4. The match will appear below the date in the unassigned matches section. Click on the match to open the scheduling box. Fill in the venue using the drop down, select the field using the dropdown, confirm the match date is correct (or change it if needed) and enter the Kick-Off time. Make sure you click Save!!

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Scheduling Fields for Home Games

7. I then suggest navigating back to the matches list and confirming both the date, time and venue were correctly recorded.

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• Once your GotSport match is updated with a time and venue go back to the shared scheduling file and update to inform other team managers that game is finalized.

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• Update your TeamSnap!!!!!

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Hints: you will likely need to be somewhat flexible, we go in with the best intentions to scheduling within the window we are assigned but it often does not work out that way, the more you keep your shared scheduling file update the more your other team managers will be able to adjust around scheduling mismatches.

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There are likely to be one or two games with overlap, just let your coach know when you have game overlaps so they can determine how they are going to cover both games.

Printing Rosters for Home Games

1. You should NOT print the match card until the Friday before the game. After you click on the 3 dots below the chat button, then select print match card, select standard then click export.

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Printing Rosters for Home Games

2. Confirm the date, time and location are correct.

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• Scroll to the bottom and make sure you have referees assigned, if you do not you can use Scheduling file to check if referees have been confirmed. As a last resort, use the Team Manager team in TeamSnap to ask Cedric about referee coverage for your game.

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• PRINT.

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• When you arrive at the game you can either give the match card to your coach or to the referee.

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Posting Scores for Home Games

1. After the game get the match card back from your coach or the referee.

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• Take a photo of the match card. (Note: I recommend taking a match card photo at away games)

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• You can enter scores 2 ways,
• One is to scan the QR code on the top right corner and input them via the form that opens on GotSport.
• Second is to update on a desktop, similar as to how you accessed the match card, click the 3 dots, select match stats. Here you can enter the score and upload your match card photo. Make sure you hit save.

Update and Maintain TeamSnap

1. Roster changes to TeamSnap can be requested by sending a chat in the Team Managers chat.

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• Team Managers will need to update the schedule as game information is finalized, to assist with parent communication I recommend putting even unconfirmed games and tournaments into TeamSnap with times listed TBD or with the flag “unconfirmed” or “hold”

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• TeamSnap schedules can be updated on mobile or a desktop, I am going to cover desktop below.

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• Navigate to the team you are updating, then click schedule on the top banner, to enter a new game click Add.

Update and Maintain TeamSnap

2. Fill in game information, you can add new locations or opponents as needed. If the time is not finalized leave it blank and it will appear as TBD.

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• I recommend filling in optional game information as well such as: Home vs Away, Uniform Color, Arrival Time.

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• If this is a game whose date or time may change, you can use the extra label to tag the game as “unconfirmed” or “hold”

Check Player Availability

1. Whether or not you assist with player availability is between you and your coach, I like to check near the end of the last practice before the game and do a brief check-in (in person or text) with my coach if there are not enough confirmed players. If we have at least 2 subs I don’t say anything, if we have less than 2 I say “we have X players for Saturday, is that enough / do we have guest players”

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• I recommend checking availability on mobile. Navigate to the schedule, click on the game or event you are checking availability for and then click availability.

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• If you have a lot of players who have not responded I recommend sending a general team chat reminding people to fill in their availability.

Add Guest Players

1. If you do need to add guest players for a game or tournament you must add them to the roster in GotSport. Click on Team Management, click on the team you are adding players to, then navigate to the rosters tab.

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2. Select the tournament, for a league game select Fall League, then click Add Club Pass Player. You must know the players Full Name and Birthday.

Add Guest Players

3. Enter their data and click search, when the player comes up you can enter their jersey number, enter them as US CLUB Competitive player, then click Add.

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• For tournament you can also add regular players (non-club pass) or guest players (non CVSC players), make sure you check on tournament specific rules for guest players. These are added the same way, name and DOB.

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