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REDUCING THE HEAVY USAGE OF CONTROLLED ANTIBIOTICS IN HOSPITAL SEBERANG JAYA

ANN LISA ARULAPPEN

PEGAWAI FARMASI

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GROUP MEMBERS

  • Ann Lisa Arulappen Pharmacist
  • Elsie Teoh Pharmacist
  • Lim Mei Chen Pharmacist
  • Gaiyathri Shanmugam Pharmacist
  • Mohd Ashraf bin Nor Muhammad Pharmacist
  • Dr Lim Choo Hau Pediatrician
  • Dr Cheng Joo Thye ID Specialist
  • Dr Siti Hawa binti Hamzah Microbiologist
  • Dr Woo Yen Yen Microbiologist
  • Dr Adawiyah Anesthetist
  • HOSPITAL SEBERANG JAYA

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PROBLEM IDENTIFICATION

  1. Medication administration error in wards
  2. Accumulation of non floor stock medications in wards
  3. Heavy usage of controlled antibiotics in wards
  4. Illegible handwriting prone for medication errors
  5. Inconvenient accessibility to quota medications name list

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PROPOSED TOPICS

S

M

A

R

T

TOTAL

Medication administration error in wards

3+3+3+3+3

3+2+3+3+3

1+1+1+1+1

1+2+2+1+2

1+1+1+1+2

47

Accumulation of non floor stock medications in wards

1+2+1+2+1

1+2+2+1+2

2+1+2+1+1

3+3+2+2+3

1+1+2+2+1

42

Heavy usage of controlled antibiotics in wards

3+3+3+3+2

2+3+3+3+2

2+2+2+2+3

3+2+2+2+2

3+2+2+3+3

65

Illegible handwriting prone for medication errors

2+3+3+2+3

1+2+1+1+2

2+1+2+2+3

1+1+1+1+1

1+1+1+2+2

42

Inconvenient accessibility to quota medications name list

1+1+1+1+2

1+1+1+1+1

1+2+2+2+2

3+3+2+2+3

3+3+3+3+3

48

PROBLEM PRIORITIZATION

Rating scale: 1=low 2=medium 3=high Done as a group Group members: 5

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TERMS DEFINITION

  • CRE : Carbapenem-Resistant Enterobacteriaceae
  • DDD : Defined Daily Dose
  • ESBL : Extended-spectrum beta-lactamase
  • FBW : Farmasi Bekalan Ward (Inpatient Pharmacy)
  • NAG : National Antibiotics Guideline
  • BHT : Bed Head Ticket
  • CMR : Cumulative Medication Record
  • AMR : Antimicrobial Resistance

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Heavy usage of controlled antibiotics in wards

Heavy usage = DDD above upper limit

Controlled antibiotics = Cefepime, Tazocin, Imipenem, Meropenem, Ertapenem, Vancomycin and Ciprofloxacin

Total Antibiotics Usage (GRAM)

for Adults Inpatient in a year

----------------------------------------------- = No of DDD’s per year

DDD WHO

No. of DDD’s per year

No. of Patients days X 1000 = No of DDD’s per 1000

for that particular year patient days

Upper limit formula= Average DDD + Std Deviation

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SMART

PARAMETERS

EXPLAINATION

Seriousness

  • Increase hospital stay
  • Increase cost of medication/accessories
  • Increase CRE incidence/outbreak due to resistance
  • Increase DDD
  • Increase mortality rate

Measurable

  • DDD is measurable
  • Resistance rate is measurable

Appropriateness

  • Resistance is an issue which requires urgent attention and immediate action due to AMR!

Remediable

  • Strict review by prescribers
  • Monitor usage by pharmacists

Timeliness

  • Effect to be seen in 1 to 2 years

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VERIFICATION STUDY

DDD in HSJ exceeds the upper limit

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EXPENDITURE COMPARISON

Total Cost Increment:

RM 38,797.60

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ANTIBIOGRAM 2018

Green color- Sensitive

Orange- Intermediate

Red- Resistant

Sensitive E. coli

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REPORTED CRE CASES IN HSJ

reported CRE case by 7 FOLDS!

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LITERATURE REVIEW

  • Recent years, the rate of Carbapenem-resistant bacteria has steadily increased [1, 2]. Antibiotic resistance greatly limits therapeutic options, consequently resulting in higher patient morbidity, mortality and considerable economic burden [3].
  • According to the study conducted by Ping Yang et al. there is a correlation between increased Carbapenem use and increased CRE [4].

Penicillin and 3rd gen cephalosporins

ESBL

Carbapenem Rx

Increased CRE

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PROBLEM STATEMENT

There is a problem of heavy usage of controlled antibiotics.

This will lead to increase hospital stay, increase cost of medication/accessories, increase CRE incidence/outbreak due to resistance, increase DDD and increase mortality rate.

Heavy usage of controlled antibiotics may be due to incomplete review of antibiotic form, pending culture and sensitivity result, unclear SOP in supplying antibiotic and inappropriate selection of antibiotic upon initiation and post 72 hours.

We hope to identify factors contributing to the heavy usage of controlled antibiotics and propose appropriate remedial measures to overcome the problem effectively.

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CAUSE-EFFECT ANALYSIS

Heavy usage of controlled antibiotics in HSJ

Inappropriate selection of antibiotic during initiation of therapy (61%)

Inappropriate selection of antibiotic after 72 hours (88%)

Pending culture and sensitivity result (36%)

Selection of antibiotic not based on accepted guideline

No proper criteria to decide on the continuation of antibiotic

Lack of working experience in inpatient pharmacy

Incomplete review of antibiotic after 72 hours (84%)

No active tracing of results via i-lab

Unclear SOP in supplying antibiotic (49%)

Treating specialist busy/ not available

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PROCESS OF CARE

Initiation of controlled antibiotic

Physician prescribes Antibiotic Order Form

FBW screens the a/b form & supplies the a/b

Physician reviews antibiotic use after 72 hours

A/b form countersigned?

Supply for 3/7

YES

Lab releases culture and sensitivity result

NO

Supply for 1/7 + passing over antibiotic form for C/S

Reviewed?

FBW supplies accordingly

YES

NO

Withhold the supply

Physician selects appropriate a/b thereafter

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MODEL OF GOOD CARE

Process

Criteria

Standard

Physician prescribes Antibiotic Order Form

Antibiotic selection based on National Antibiotic Guideline or ICU Guideline

100%

FBW screens the a/b form & supplies the a/b

Supply made after review with justification

(as per the flow chart on supply of controlled antibiotics )

100%

Lab releases culture and sensitivity result

Trace results latest by 72 hours after antibiotic use

100%

Physician reviews antibiotic use after 72 hours

Review of antibiotic at 72 hours for empirical cases

100%

Physician selects appropriate a/b thereafter

For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:-*temperature

*WBC

*CRP

*procalcitonin

*inotropic

*ventilator support.

100%�

For the septic parameters, minimum 2 criteria need to be fulfilled

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GENERAL OBJECTIVE

To reduce the heavy usage of controlled antibiotics in Hospital Seberang Jaya by reducing DDD from above upper limit in year 2018 (UL: 186.18) to below upper limit by ≥30% in year 2022.

SPECIFIC OBJECTIVE

  • To determine the DDD of controlled antibiotics in HSJ
  • To identify the possible causes and contributory factors attributing to high DDD
  • To formulate remedial actions as to reduce the DDD
  • To implement remedial actions to accomplish the objective
  • To evaluate the effectiveness of the remedial measures implemented.

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STUDY INDICATOR

STANDARD

Percentage reduction of DDD from upper limit =

Average upper limit -DDD per 1000 patient days x 100%

Average upper limit of DDD

≥30%

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STUDY INDICATOR JUSTIFICATION

STANDARD

≥ 30%

HOSPITALS

DDD 2019

AVERAGE DIFFERENCE (%)

HSJ

220

HPP

176

11.1%

HKL

164

14.6%

HRPB

159

16.1%

AVERAGE = 15% X 2

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METHODOLOGY

Type of study

Cross sectional study

Study period

  • Verification study phase- 1st June 2019 – 30th June 2019
  • Pre-remedial phase- November 2019
  • Remedial phase 1- January- April 2020 Post 1- May 2020
  • Remedial phase 2- August- November 2020 Post 2- December 2020
  • Remedial phase 3- August- November 2021 Post 3- December 2021

Post 4- June 2022

Study population

Patients started on any of the 7 types of controlled antibiotics in the medical (3 wards) and ICU

Sampling technique

Convenience sampling method

Inclusion Criteria

All patients 15 years old and above

Started on any of the 7 types of controlled antibiotics

Admitted into the medical and ICU

Exclusion Criteria

Untraceable patients- missing data

Sampling tools

  • Controlled Antibiotic Order Form
  • Antimicrobial Stewardship Database
  • Knowledge assessment questionnaire

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Sampling Tool 1: �Controlled Antibiotic �Order Form

  • Order form created in 2014 by inpatient pharmacy
  • To provide brief data on the infection treated and previous antibiotic history
  • To review the antibiotic use at 72 hours for empirical cases

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  • Created and maintained by Pharmacy Department HSJ
  • Data will be entered by FBW based on completed controlled antibiotics forms
  • To facilitate statistical analysis for antibiotic usage in HSJ.

Sampling Tool 2:Antimicrobial Stewardship Database

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Sampling Tool 3: �Knowledge Assessment Questionnaire

  • Consists of sets of questions targeting both doctors and pharmacists
  • Verified by ID Specialists and Senior Pharmacists
  • To access the knowledge on antibiotics selection based on multiple case studies
  • To access the understanding on the SOP of controlled antibiotic supply in HSJ.

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Knowledge Assessment Questionnaire

QUESTIONNAIRE FOR PHARMACIST

QUESTIONNAIRE FOR PHYSICIAN

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PLAN FOR DATA COLLECTION

Factors

Variables

Source of data

Method of collection

Sample unit

Sample size

Standard

Prescribing antibiotic form

Knowledge on selection of antibiotics

Questionnaire

Audit

Self-administered

Medical wards and ICU

50 medical officers &house officers

100% adherence

Screening antibiotic form and supplying antibiotic

Knowledge on SOP of supplying antibiotics

Questionnaire

Audit

Self-administered

Pharmacists & pharmacist assisstants

All FRP, PRP

& PPF

100% understanding

Pending culture and sensitivity result

Trace results latest by 72 hours after antibiotic use

Antimicrobial Stewardship Database

Online tracing

Medical wards and ICU

100 patients

100% tracing

Reviewing antibiotic use after 72 hours

Review of antibiotic use at 72 hours for empirical treatment

  • Antibiotic Order Form
  • Antibiotic Application

Review antibiotic form

Medical wards and ICU

All medical & anesthesiology specialists

100% understanding

Physician selects appropriate a/b

For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:-*temperature

*WBC

*CRP

*procalcitonin

*inotropic

*ventilator support

  • Antibiotic Order Form
  • Antibiotic Application

Review antibiotic form

Medical wards and ICU

All medical & anesthesiology specialists

100% understanding

For the septic parameters, minimum 2 criteria need to be fulfilled

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DATA ANALYSIS

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CONFORMATION TO MOGC

Processs

Criteria

Standard

Pre-remedial

November 2019

Physician prescribes Antibiotic Order Form

Antibiotic selection based on National Antibiotic Guideline or ICU Guideline

100%

39%

FBW screens the a/b form & supplies the a/b

Supply made after review with justification

(as per the flow chart on supply of controlled antibiotics)

100%

51%

Lab releases culture and sensitivity result

Trace results latest by 72 hours after antibiotic use

100%

64%

Physician reviews antibiotic use after 72 hours

Review of antibiotic at 72 hours for empirical cases

100%

16%

Physician selects appropriate a/b thereafter

For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:-

*temperature

*WBC

*CRP

*procalcitonin

*inotropic

*ventilator support.

100%�

12%

For the septic parameters, minimum 2 criteria need to be fulfilled

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ACTUAL BENEFIT NOT ACHIEVED (ABNA)

Standard ≥ 30%

November 2019

25.5%

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No.

Shortfall in Quality (SIQ)

Strategy for Change

1

Inappropriate selection of antibiotic after 72 hours (88%)

  • HSJ Inpatient Empirical Antibiotic Guide
  • HSJ Antimicrobial Guideline
  • HSJ Antibiotic Application

2

Incomplete review of antibiotic after 72 hours (84%)

  • Antimicrobial Formulary Restriction
  • Persistency on Culture Updates
  • HSJ Antimicrobial Guideline
  • HSJ Antibiotic Application
  • Flow Chart on Supply of Controlled Antibiotics
  • Antibiotic e-form Manual

3

Inappropriate selection of antibiotic during initiation of therapy (61%)

  • HSJ Inpatient Empirical Antibiotic Guide
  • Antimicrobial Formulary Restriction
  • HSJ Antimicrobial Guideline
  • HSJ Antibiotic Application

4

Unclear SOP in supplying antibiotic (49%)

  • Antimicrobial Formulary Restriction
  • HSJ Antimicrobial Guideline
  • HSJ Antibiotic Application
  • Flow Chart on Supply of Controlled Antibiotics
  • Antibiotic e-form Manual

5

Pending culture and sensitivity result (36%)

  • Antimicrobial Formulary Restriction
  • Persistency on Culture Updates
  • HSJ Antimicrobial Guideline
  • HSJ Antibiotic Application
  • Antibiotic e-form Manual

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STRATEGY FOR CHANGE

REMEDIAL PHASE 1

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Strategy 1:�HSJ Inpatient Empirical Antibiotic Guide

  • This general guideline is pasted on the medication chart as reference
  • A simplified guide for a quick reference
  • To facilitate on the appropriate selection of antibiotics based on various indications
  • A collaboration project among the pharmacists, microbiologists and ID physicians.

SIQ 1: Inappropriate selection of antibiotic after 72 hours

SIQ 3: Inappropriate selection of antibiotic during initiation of therapy

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PASTED ON THE MEDICATION CHART IN MEDICAL WARDS

SCAN ME!

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Strategy 2:�Antimicrobial Formulary Restriction

  • Decided on the category of various antibiotics based on the spectrum and implications it may cause for over usage
  • 7 types of antibiotics have been listed as controlled antibiotics
  • To control the usage of broad spectrum antibiotics
  • A collaboration between pharmacy and Infection Control Unit.

SIQ 3: Inappropriate selection of antibiotic during initiation of therapy

SIQ 4: Unclear SOP in supplying antibiotic

SIQ 2: Incomplete review of antibiotic after 72 hours

SIQ 5: Pending culture and sensitivity result

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Strategy 3:�Persistency on Culture Updates- Microbiology Unit

  • Each doctors and pharmacists are requested to create an account in the i-lab system to facilitate the active culture tracing process
  • A permanent lab assistant is assigned to update the culture on daily basis
  • Active tracing via verbally is also encouraged.

SIQ 2: Incomplete review of antibiotic after 72 hours

SIQ 5: Pending culture and sensitivity result

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EFFECTS OF CHANGE

AFTER REMEDIAL PHASE 1

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CONFORMATION TO MOGC

Processs

Criteria

Standard

Pre-remedial

November 2019

Physician prescribes Antibiotic Order Form

Antibiotic selection based on National Antibiotic Guideline or ICU Guideline

100%

39%

FBW screens the a/b form & supplies the a/b

Supply made after review with justification

(as per the flow chart on supply of controlled antibiotics )

100%

51%

Lab releases culture and sensitivity result

Trace results latest by 72 hours after antibiotic use

100%

64%

Physician reviews antibiotic use after 72 hours

Review of antibiotic at 72 hours for empirical cases

100%

16%

Physician selects appropriate a/b thereafter

For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:-

*temperature

*WBC

*CRP

*procalcitonin

*inotropic

*ventilator support.

100%

12%

For the septic parameters, minimum 2 criteria need to be fulfilled

Post 1

May 2020

70%

78%

87%

59%

68%

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STRATEGY FOR CHANGE

REMEDIAL PHASE 2

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Strategy 4: HSJ Antimicrobial Guideline

  • A more comprehensive guideline based on the local antibiogram as reference
  • Both manual and electronic (QR code) versions were distributed
  • To ease the accessibility of the guideline in timely manner
  • To facilitate on the selection of antibiotics based on various indications
  • A collaboration project among the pharmacists, microbiologists and ID physicians.

SIQ 1: Inappropriate selection of antibiotic after 72 hours

SIQ 2: Incomplete review of antibiotic after 72 hours

SIQ 3: Inappropriate selection of antibiotic during initiation of therapy

SIQ 4: Unclear SOP in supplying antibiotic

SIQ 5: Pending culture and sensitivity result

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SCAN ME!

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EFFECTS OF CHANGE

AFTER REMEDIAL PHASE 2

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CONFORMATION TO MOGC

Processs

Criteria

Standard

Pre-remedial

November 2019

Post 1

May 2020

Physician prescribes Antibiotic Order Form

Antibiotic selection based on HSJ Antimicrobial Guideline or ICU Guideline

100%

39%

70%

FBW screens the a/b form & supplies the a/b

Supply made after review with justification

(as per the flow chart on supply of controlled antibiotics)

100%

51%

78%

Lab releases culture and sensitivity result

Trace results latest by 72 hours after antibiotic use

100%

64%

87%

Physician reviews antibiotic use after 72 hours

Review of antibiotic at 72 hours for empirical cases

100%

16%

59%

Physician selects appropriate a/b thereafter

For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:-

*temperature

*WBC

*CRP

*procalcitonin

*inotropic

*ventilator support

100%

12%

68%

For the septic parameters, minimum 2 criteria need to be fulfilled

Post 2

Dec 2020

75%

86%

94%

55%

65%

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STRATEGY FOR CHANGE

REMEDIAL PHASE 3

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Strategy 5: HSJ Antibiotic Application

  • An electronic way to create, approve and review the antibiotic use
  • To ensure complete review of antibiotic form
  • To ensure active tracing of culture and sensitivity results before review
  • Initiative by HSJ Pharmacy Department
  • In parallel to KKM Strategic Plan 2021-2025 – towards digital healthcare services

SIQ 1: Inappropriate selection of antibiotic after 72 hours

SIQ 2: Incomplete review of antibiotic after 72 hours

SIQ 3: Inappropriate selection of antibiotic during initiation of therapy

SIQ 4: Unclear SOP in supplying antibiotic

SIQ 5: Pending culture and sensitivity result

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HSJ Antibiotic Application

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Is the e-Antibiotic form created?

Rx received

No

Yes

Has physician approved the form within 48hours (working days)?

To supply the antibiotic

No

Have physician reviewed the antibiotic use after 72hours (working days)?

To continue the supply

No

Yes

To continue the supply

Yes

To withhold the supply & inform the ward pharmacist or staff nurse

To withhold the supply & inform the ward pharmacist or staff nurse

Is the manual antibiotic form sent?

Yes

OFFICE HOURS: To supply the antibiotic and notify the ward pharmacist to inform the doctors to create the e-form

AFTER OFFICE HOURS: To supply the antibiotic until the next working day and to notify the ward pharmacist to inform the doctors to create the e-form

No

Is the e-antibiotic form created on the following day?

No

To supply the antibiotic

Yes

No supply. To send back the Rx with advice note.

To follow the existing SOP for the manual antibiotic form

FLOW CHART ON SUPPLY OF CONTROLLED ANTIBIOTICS IN HSJ

Has physician approved / reviewed the form within 48/72 hours (working days)?

To continue the supply

Yes

No

To withhold the supply & inform the ward pharmacist or staff nurse

Updated by ALA on 24/02/2021

Strategy 6:

SIQ 4: Unclear SOP in supplying antibiotic

SIQ 2: Incomplete review of antibiotic after 72 hours

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Strategy 7: ANTIBIOTIC e- FORM MANUAL

HOW TO USE ANTIBIOTIC

e- FORM?

EDITION 1/2022; Pharmacy, HSJ

SIQ 4: Unclear SOP in supplying antibiotic

SIQ 5: Pending culture and sensitivity result

SIQ 2: Incomplete review of antibiotic after 72 hours

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EFFECTS OF CHANGE

AFTER REMEDIAL PHASE 3

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CONFORMATION TO MOGC

Processs

Criteria

Standard

Pre-remedial

November 2019

Post 1

May 2020

Post 2

Dec 2020

Physician prescribes Antibiotic Order Form

Antibiotic selection based on HSJ Antimicrobial Guideline or ICU Guideline

100%

39%

70%

75%

FBW screens the a/b form & supplies the a/b

Supply made after review with justification

(as per the flow chart on supply of controlled antibiotics)

100%

51%

78%

86%

Lab releases culture and sensitivity result

Trace results latest by 72 hours after antibiotic use

100%

64%

87%

94%

Physician reviews antibiotic use after 72 hours

Review of antibiotic at 72 hours for empirical cases

100%

16%

59%

55%

Physician selects appropriate a/b thereafter

For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:-

*temperature

*WBC

*CRP

*procalcitonin

*inotropic

*ventilator support

100%

12%

68%

65%

For the septic parameters, minimum 2 criteria need to be fulfilled

Post 3

Dec 2021

99%

87%

100%

100%

82%

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SUSTAINABILITY

POST 4- JUNE 2022

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CONFORMATION TO MOGC

Processs

Criteria

Standard

Pre-remedial

November 2019

Post 1

May 2020

Post 2

Dec 2020

Post 3

Dec 2021

Physician prescribes Antibiotic Order Form

Antibiotic selection based on HSJ Antimicrobial Guideline or ICU Guideline

100%

39%

70%

75%

99%

FBW screens the a/b form & supplies the a/b

Supply made after review with justification

(as per the flow chart on supply of controlled antibiotics)

100%

51%

78%

86%

87%

Lab releases culture and sensitivity result

Trace results latest by 72 hours after antibiotic use

100%

64%

87%

94%

100%

Physician reviews antibiotic use after 72 hours

Review of antibiotic at 72 hours for empirical cases

100%

16%

59%

55%

100%

Physician selects appropriate a/b thereafter

For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:-

*temperature

*WBC

*CRP

*procalcitonin

*inotropic

*ventilator support

100%

12%

68%

65%

82%

For the septic parameters, minimum 2 criteria need to be fulfilled

Post 4

June 2022

99%

90%

100%

100%

87%

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ACTUAL BENEFIT NOT ACHIEVED (ABNA)

Standard ≥ 30%

Post 1

May 2020

Post 2

Dec 2020

Post 3

Dec 2021

Pre Remedial

Nov 2022

Post 4

June 2022

Percentage reduction of DDD from the upper limit

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Discussion with ID Specialists on HSJ Inpatient Empirical Antibiotic Guide.

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CME on the use of HSJ Antibiotic Application to all the departments.

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Finalization of HSJ Antimicrobial Guideline Edition 1/2020

CME to the pharmacy staff on the Antibiotic Application

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Launching of HSJ Antimicrobial Guideline Edition 1/2020 during Cluster Hospital Seberang Perai event in conjunction with World Antimicrobial Awareness Day.

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IMPACT OF CHANGE

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HPP

HSJ

HBM

HKB

HSB

HBP

UL 2020: 191.54

UL 2021: 168.14

UL 2019: 198.49

UL 2018: 186.18

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EXPENDITURE COMPARISON

ANTIBIOTICS USAGE

RM

Total Cost Savings:

RM 165,878.50

2020 & 2021

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REPORTED CRE CASES IN HSJ

ANTIBIOTIC USAGE AND CONTACT PRECAUTION

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ANTIBIOGRAM 2019

Green color- Sensitive

Orange- Intermediate

Red- Resistant

Sensitive E. coli

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ANTIBIOGRAM 2020

Green color- Sensitive

Orange- Intermediate

Red- Resistant

Sensitive E. coli

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ANTIBIOGRAM 2021

Green color- Sensitive

Orange- Intermediate

Red- Resistant

Green color- Sensitive

Orange- Intermediate

Red- Resistant

Antibiotics

Sensitivity 2018 (%)

Sensitivity 2019 (%)

Sensitivity 2020 (%)

Sensitivity 2021 (%)

Augmentin

36

35.9

62.2

65.4

Unasyn

46

38.5

72.9

75.3

Ceftriaxone

55

56.8

98.2

95

Ceftazidime

56

75.7

97.2

94.1

Cefepime

57

67.3

97.7

96

Cefuroxime

50

42.3

94.9

91.1

Tazocin

60

75.2

94.9

93.1

Ertapenem

98

88.8

100

100

Imipenem

99

88.8

100

100

Meropenem

98

88.8

100

100

Sensitive E. coli

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SATISFACTORY SURVEY FORM IN USING ANTIBIOTIC e-FORM (n=135)

1) Does this antibiotic e-form EASE your daily work process?

2) Does this antibiotic e-form is READILY ACCESSIBLE to all HSJ staff?

3) Do you feel the Antibiotic e-Form is USER FRIENDLY?

17%

83%

84%

89%

16%

11%

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NEXT STEP

  • HBM adapted on our method in developing the customized facility antimicrobial guideline. Once its developed, would further study on the implications towards DDD, resistance rate and cost savings.
  • Antibiotic Application (e-form) is being implemented in other cluster hospitals. Currently being adapted by Mr Leow (hepatobiliary surgeon from HSB) and HBM. A proposal has been presented during recent HIACC meeting in HPP.
  • HSJ Antimicrobial Guideline has been used as the reference for Point Prevalence Study (MOH).
  • Dosage adjustment for antimicrobials (appendix in HSJ Antimicrobial Guideline) is being adapted for development of another guideline for renal dosing by HSJ.
  • e-form is in the process of being adapted for other medications which requires local purchase (LP) form in order to monitor the usage. (E.g. Human Albumin, Injection Levetiracetam).

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CONCLUSION

  • The DDD of controlled antibiotics in HSJ is determined and tabulated.
  • The possible causes and contributory factors attributing to high DDD are incomplete review of a/b form, inappropriate selection of a/b upon initiation of therapy and post 72 hours, unclear SOP in supplying a/b and pending C&S result.
  • The formulated remedial actions are HSJ Inpatient Empirical Antibiotic Guide, Antimicrobial Formulary Restriction, HSJ Antimicrobial Guideline, HSJ Antibiotic Application, Persistency on Culture Updates, Flow Chart on Supply of Controlled Antibiotics in HSJ and Antibiotic e-form manual.
  • The effectiveness of the remedial measure is evaluated as below:-

ABNA: Achieved!

Cost Savings: RM 165,878.50

Antibiogram: Sensitivity improved tremendously & able to maintain

CRE cases: From 49 (2019) reduced to 21 (2021).

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GANTT CHART

Task

Responsibility

05/19- 06/19

07/19-10/19

11/19-12/19

01/20-05/20

06/20-10/20

11/20-03/21

04/21- 12/21

01/22-02/22

03/22-06/22

Problem Identification

All members

Briefing and Questionnaire Preparation

All members

Data Collection and Analysis

All members

Formulate Remedial Measures

All members

Implementation of Remedial Measures

All members

Re-evaluation

All members

Report Writing

All members

Proposed

Actual

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REFERENCES

  • 1. World Health Organization, Guidelines for the Prevention and Control of Carbapenem-Resistant Enterobacteriaceae, Acinetobacter baumannii and Pseudomonas aeruginosa in Health Care Facilities,Geneva. 2017.
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