REDUCING THE HEAVY USAGE OF CONTROLLED ANTIBIOTICS IN HOSPITAL SEBERANG JAYA
ANN LISA ARULAPPEN
PEGAWAI FARMASI
GROUP MEMBERS
PROBLEM IDENTIFICATION
PROPOSED TOPICS | S | M | A | R | T | TOTAL |
Medication administration error in wards | 3+3+3+3+3 | 3+2+3+3+3 | 1+1+1+1+1 | 1+2+2+1+2 | 1+1+1+1+2 | 47 |
Accumulation of non floor stock medications in wards | 1+2+1+2+1 | 1+2+2+1+2 | 2+1+2+1+1 | 3+3+2+2+3 | 1+1+2+2+1 | 42 |
Heavy usage of controlled antibiotics in wards | 3+3+3+3+2 | 2+3+3+3+2 | 2+2+2+2+3 | 3+2+2+2+2 | 3+2+2+3+3 | 65 |
Illegible handwriting prone for medication errors | 2+3+3+2+3 | 1+2+1+1+2 | 2+1+2+2+3 | 1+1+1+1+1 | 1+1+1+2+2 | 42 |
Inconvenient accessibility to quota medications name list | 1+1+1+1+2 | 1+1+1+1+1 | 1+2+2+2+2 | 3+3+2+2+3 | 3+3+3+3+3 | 48 |
PROBLEM PRIORITIZATION
Rating scale: 1=low 2=medium 3=high Done as a group Group members: 5
TERMS DEFINITION
Heavy usage of controlled antibiotics in wards
Heavy usage = DDD above upper limit
Controlled antibiotics = Cefepime, Tazocin, Imipenem, Meropenem, Ertapenem, Vancomycin and Ciprofloxacin
Total Antibiotics Usage (GRAM)
for Adults Inpatient in a year
----------------------------------------------- = No of DDD’s per year
DDD WHO
No. of DDD’s per year
No. of Patients days X 1000 = No of DDD’s per 1000
for that particular year patient days
Upper limit formula= Average DDD + Std Deviation
SMART�
PARAMETERS | EXPLAINATION |
Seriousness |
|
Measurable |
|
Appropriateness |
|
Remediable |
|
Timeliness |
|
VERIFICATION STUDY
DDD in HSJ exceeds the upper limit
EXPENDITURE COMPARISON
Total Cost Increment:
RM 38,797.60
ANTIBIOGRAM 2018
Green color- Sensitive
Orange- Intermediate
Red- Resistant
Sensitive E. coli
REPORTED CRE CASES IN HSJ
reported CRE case by 7 FOLDS!
LITERATURE REVIEW
Penicillin and 3rd gen cephalosporins
ESBL
Carbapenem Rx
Increased CRE
PROBLEM STATEMENT
There is a problem of heavy usage of controlled antibiotics.
This will lead to increase hospital stay, increase cost of medication/accessories, increase CRE incidence/outbreak due to resistance, increase DDD and increase mortality rate.
Heavy usage of controlled antibiotics may be due to incomplete review of antibiotic form, pending culture and sensitivity result, unclear SOP in supplying antibiotic and inappropriate selection of antibiotic upon initiation and post 72 hours.
We hope to identify factors contributing to the heavy usage of controlled antibiotics and propose appropriate remedial measures to overcome the problem effectively.
CAUSE-EFFECT ANALYSIS
Heavy usage of controlled antibiotics in HSJ
Inappropriate selection of antibiotic during initiation of therapy (61%)
Inappropriate selection of antibiotic after 72 hours (88%)
Pending culture and sensitivity result (36%)
Selection of antibiotic not based on accepted guideline
No proper criteria to decide on the continuation of antibiotic
Lack of working experience in inpatient pharmacy
Incomplete review of antibiotic after 72 hours (84%)
No active tracing of results via i-lab
Unclear SOP in supplying antibiotic (49%)
Treating specialist busy/ not available
PROCESS OF CARE
Initiation of controlled antibiotic
Physician prescribes Antibiotic Order Form
FBW screens the a/b form & supplies the a/b
Physician reviews antibiotic use after 72 hours
A/b form countersigned?
Supply for 3/7
YES
Lab releases culture and sensitivity result
NO
Supply for 1/7 + passing over antibiotic form for C/S
Reviewed?
FBW supplies accordingly
YES
NO
Withhold the supply
Physician selects appropriate a/b thereafter
MODEL OF GOOD CARE
Process | Criteria | Standard |
Physician prescribes Antibiotic Order Form | Antibiotic selection based on National Antibiotic Guideline or ICU Guideline | 100% |
FBW screens the a/b form & supplies the a/b | Supply made after review with justification (as per the flow chart on supply of controlled antibiotics ) | 100% |
Lab releases culture and sensitivity result | Trace results latest by 72 hours after antibiotic use | 100% |
Physician reviews antibiotic use after 72 hours | Review of antibiotic at 72 hours for empirical cases | 100% |
Physician selects appropriate a/b thereafter | For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:-*temperature *WBC *CRP *procalcitonin *inotropic *ventilator support. | 100%� |
For the septic parameters, minimum 2 criteria need to be fulfilled
GENERAL OBJECTIVE
To reduce the heavy usage of controlled antibiotics in Hospital Seberang Jaya by reducing DDD from above upper limit in year 2018 (UL: 186.18) to below upper limit by ≥30% in year 2022.
SPECIFIC OBJECTIVE
STUDY INDICATOR
STANDARD
Percentage reduction of DDD from upper limit =
Average upper limit -DDD per 1000 patient days x 100%
Average upper limit of DDD
≥30%
STUDY INDICATOR JUSTIFICATION
STANDARD
≥ 30%
HOSPITALS | DDD 2019 | AVERAGE DIFFERENCE (%) |
HSJ | 220 | |
HPP | 176 | 11.1% |
HKL | 164 | 14.6% |
HRPB | 159 | 16.1% |
AVERAGE = 15% X 2
METHODOLOGY
Type of study | Cross sectional study |
Study period |
Post 4- June 2022 |
Study population | Patients started on any of the 7 types of controlled antibiotics in the medical (3 wards) and ICU |
Sampling technique | Convenience sampling method |
Inclusion Criteria | All patients 15 years old and above Started on any of the 7 types of controlled antibiotics Admitted into the medical and ICU |
Exclusion Criteria | Untraceable patients- missing data |
Sampling tools |
|
Sampling Tool 1: �Controlled Antibiotic �Order Form
Sampling Tool 2: �Antimicrobial Stewardship Database
Sampling Tool 3: �Knowledge Assessment Questionnaire�
Knowledge Assessment Questionnaire
QUESTIONNAIRE FOR PHARMACIST
QUESTIONNAIRE FOR PHYSICIAN
PLAN FOR DATA COLLECTION
Factors | Variables | Source of data | Method of collection | Sample unit | Sample size | Standard |
Prescribing antibiotic form | Knowledge on selection of antibiotics | Questionnaire Audit | Self-administered | Medical wards and ICU | 50 medical officers &house officers | 100% adherence |
Screening antibiotic form and supplying antibiotic | Knowledge on SOP of supplying antibiotics | Questionnaire Audit | Self-administered | Pharmacists & pharmacist assisstants | All FRP, PRP & PPF | 100% understanding |
Pending culture and sensitivity result | Trace results latest by 72 hours after antibiotic use | Antimicrobial Stewardship Database | Online tracing | Medical wards and ICU | 100 patients | 100% tracing |
Reviewing antibiotic use after 72 hours | Review of antibiotic use at 72 hours for empirical treatment |
| Review antibiotic form | Medical wards and ICU | All medical & anesthesiology specialists | 100% understanding |
Physician selects appropriate a/b | For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:-*temperature *WBC *CRP *procalcitonin *inotropic *ventilator support |
| Review antibiotic form | Medical wards and ICU | All medical & anesthesiology specialists | 100% understanding |
For the septic parameters, minimum 2 criteria need to be fulfilled
DATA ANALYSIS
CONFORMATION TO MOGC
Processs | Criteria | Standard | Pre-remedial November 2019 |
Physician prescribes Antibiotic Order Form | Antibiotic selection based on National Antibiotic Guideline or ICU Guideline | 100% | 39% |
FBW screens the a/b form & supplies the a/b | Supply made after review with justification (as per the flow chart on supply of controlled antibiotics) | 100% | 51% |
Lab releases culture and sensitivity result | Trace results latest by 72 hours after antibiotic use | 100% | 64% |
Physician reviews antibiotic use after 72 hours | Review of antibiotic at 72 hours for empirical cases | 100% | 16% |
Physician selects appropriate a/b thereafter | For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:- *temperature *WBC *CRP *procalcitonin *inotropic *ventilator support. | 100%� | 12% |
For the septic parameters, minimum 2 criteria need to be fulfilled
ACTUAL BENEFIT NOT ACHIEVED (ABNA)
Standard ≥ 30%
November 2019
25.5%
No. | Shortfall in Quality (SIQ) | Strategy for Change |
1 | Inappropriate selection of antibiotic after 72 hours (88%) |
|
2 | Incomplete review of antibiotic after 72 hours (84%) |
|
3 | Inappropriate selection of antibiotic during initiation of therapy (61%) |
|
4 | Unclear SOP in supplying antibiotic (49%) |
|
5 | Pending culture and sensitivity result (36%) |
|
STRATEGY FOR CHANGE
REMEDIAL PHASE 1
Strategy 1:�HSJ Inpatient Empirical Antibiotic Guide
SIQ 1: Inappropriate selection of antibiotic after 72 hours
SIQ 3: Inappropriate selection of antibiotic during initiation of therapy
PASTED ON THE MEDICATION CHART IN MEDICAL WARDS
SCAN ME!
Strategy 2:�Antimicrobial Formulary Restriction
SIQ 3: Inappropriate selection of antibiotic during initiation of therapy
SIQ 4: Unclear SOP in supplying antibiotic
SIQ 2: Incomplete review of antibiotic after 72 hours
SIQ 5: Pending culture and sensitivity result
Strategy 3:�Persistency on Culture Updates- Microbiology Unit
SIQ 2: Incomplete review of antibiotic after 72 hours
SIQ 5: Pending culture and sensitivity result
EFFECTS OF CHANGE
AFTER REMEDIAL PHASE 1
CONFORMATION TO MOGC
Processs | Criteria | Standard | Pre-remedial November 2019 |
Physician prescribes Antibiotic Order Form | Antibiotic selection based on National Antibiotic Guideline or ICU Guideline | 100% | 39% |
FBW screens the a/b form & supplies the a/b | Supply made after review with justification (as per the flow chart on supply of controlled antibiotics ) | 100% | 51% |
Lab releases culture and sensitivity result | Trace results latest by 72 hours after antibiotic use | 100% | 64% |
Physician reviews antibiotic use after 72 hours | Review of antibiotic at 72 hours for empirical cases | 100% | 16% |
Physician selects appropriate a/b thereafter | For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:- *temperature *WBC *CRP *procalcitonin *inotropic *ventilator support. | 100% | 12% |
For the septic parameters, minimum 2 criteria need to be fulfilled
Post 1 May 2020 |
70% |
78% |
87% |
59% |
68% |
STRATEGY FOR CHANGE
REMEDIAL PHASE 2
Strategy 4: HSJ Antimicrobial Guideline
SIQ 1: Inappropriate selection of antibiotic after 72 hours
SIQ 2: Incomplete review of antibiotic after 72 hours
SIQ 3: Inappropriate selection of antibiotic during initiation of therapy
SIQ 4: Unclear SOP in supplying antibiotic
SIQ 5: Pending culture and sensitivity result
SCAN ME!
EFFECTS OF CHANGE
AFTER REMEDIAL PHASE 2
CONFORMATION TO MOGC
Processs | Criteria | Standard | Pre-remedial November 2019 | Post 1 May 2020 |
Physician prescribes Antibiotic Order Form | Antibiotic selection based on HSJ Antimicrobial Guideline or ICU Guideline | 100% | 39% | 70% |
FBW screens the a/b form & supplies the a/b | Supply made after review with justification (as per the flow chart on supply of controlled antibiotics) | 100% | 51% | 78% |
Lab releases culture and sensitivity result | Trace results latest by 72 hours after antibiotic use | 100% | 64% | 87% |
Physician reviews antibiotic use after 72 hours | Review of antibiotic at 72 hours for empirical cases | 100% | 16% | 59% |
Physician selects appropriate a/b thereafter | For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:- *temperature *WBC *CRP *procalcitonin *inotropic *ventilator support | 100% | 12% | 68% |
For the septic parameters, minimum 2 criteria need to be fulfilled
Post 2 Dec 2020 |
75% |
86% |
94% |
55% |
65% |
STRATEGY FOR CHANGE
REMEDIAL PHASE 3
Strategy 5: HSJ Antibiotic Application
SIQ 1: Inappropriate selection of antibiotic after 72 hours
SIQ 2: Incomplete review of antibiotic after 72 hours
SIQ 3: Inappropriate selection of antibiotic during initiation of therapy
SIQ 4: Unclear SOP in supplying antibiotic
SIQ 5: Pending culture and sensitivity result
HSJ Antibiotic Application
Is the e-Antibiotic form created?
Rx received
No
Yes
Has physician approved the form within 48hours (working days)?
To supply the antibiotic
No
Have physician reviewed the antibiotic use after 72hours (working days)?
To continue the supply
No
Yes
To continue the supply
Yes
To withhold the supply & inform the ward pharmacist or staff nurse
To withhold the supply & inform the ward pharmacist or staff nurse
Is the manual antibiotic form sent?
Yes
OFFICE HOURS: To supply the antibiotic and notify the ward pharmacist to inform the doctors to create the e-form
AFTER OFFICE HOURS: To supply the antibiotic until the next working day and to notify the ward pharmacist to inform the doctors to create the e-form
No
Is the e-antibiotic form created on the following day?
No
To supply the antibiotic
Yes
No supply. To send back the Rx with advice note.
To follow the existing SOP for the manual antibiotic form
FLOW CHART ON SUPPLY OF CONTROLLED ANTIBIOTICS IN HSJ
Has physician approved / reviewed the form within 48/72 hours (working days)?
To continue the supply
Yes
No
To withhold the supply & inform the ward pharmacist or staff nurse
Updated by ALA on 24/02/2021
Strategy 6:
SIQ 4: Unclear SOP in supplying antibiotic
SIQ 2: Incomplete review of antibiotic after 72 hours
Strategy 7: ANTIBIOTIC e- FORM MANUAL �
HOW TO USE ANTIBIOTIC
e- FORM?
EDITION 1/2022; Pharmacy, HSJ
SIQ 4: Unclear SOP in supplying antibiotic
SIQ 5: Pending culture and sensitivity result
SIQ 2: Incomplete review of antibiotic after 72 hours
EFFECTS OF CHANGE
AFTER REMEDIAL PHASE 3
CONFORMATION TO MOGC
Processs | Criteria | Standard | Pre-remedial November 2019 | Post 1 May 2020 | Post 2 Dec 2020 |
Physician prescribes Antibiotic Order Form | Antibiotic selection based on HSJ Antimicrobial Guideline or ICU Guideline | 100% | 39% | 70% | 75% |
FBW screens the a/b form & supplies the a/b | Supply made after review with justification (as per the flow chart on supply of controlled antibiotics) | 100% | 51% | 78% | 86% |
Lab releases culture and sensitivity result | Trace results latest by 72 hours after antibiotic use | 100% | 64% | 87% | 94% |
Physician reviews antibiotic use after 72 hours | Review of antibiotic at 72 hours for empirical cases | 100% | 16% | 59% | 55% |
Physician selects appropriate a/b thereafter | For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:- *temperature *WBC *CRP *procalcitonin *inotropic *ventilator support | 100% | 12% | 68% | 65% |
For the septic parameters, minimum 2 criteria need to be fulfilled
Post 3 Dec 2021 |
99% |
87% |
100% |
100% |
82% |
SUSTAINABILITY
POST 4- JUNE 2022
CONFORMATION TO MOGC
Processs | Criteria | Standard | Pre-remedial November 2019 | Post 1 May 2020 | Post 2 Dec 2020 | Post 3 Dec 2021 |
Physician prescribes Antibiotic Order Form | Antibiotic selection based on HSJ Antimicrobial Guideline or ICU Guideline | 100% | 39% | 70% | 75% | 99% |
FBW screens the a/b form & supplies the a/b | Supply made after review with justification (as per the flow chart on supply of controlled antibiotics) | 100% | 51% | 78% | 86% | 87% |
Lab releases culture and sensitivity result | Trace results latest by 72 hours after antibiotic use | 100% | 64% | 87% | 94% | 100% |
Physician reviews antibiotic use after 72 hours | Review of antibiotic at 72 hours for empirical cases | 100% | 16% | 59% | 55% | 100% |
Physician selects appropriate a/b thereafter | For all empirical a/b cases, decision made based on the reported C&S result and septic parameters:- *temperature *WBC *CRP *procalcitonin *inotropic *ventilator support | 100% | 12% | 68% | 65% | 82% |
For the septic parameters, minimum 2 criteria need to be fulfilled
Post 4 June 2022 |
99% |
90% |
100% |
100% |
87% |
ACTUAL BENEFIT NOT ACHIEVED (ABNA)
Standard ≥ 30%
Post 1
May 2020
Post 2
Dec 2020
Post 3
Dec 2021
Pre Remedial
Nov 2022
Post 4
June 2022
Percentage reduction of DDD from the upper limit
Discussion with ID Specialists on HSJ Inpatient Empirical Antibiotic Guide.
CME on the use of HSJ Antibiotic Application to all the departments.
Finalization of HSJ Antimicrobial Guideline Edition 1/2020
CME to the pharmacy staff on the Antibiotic Application
Launching of HSJ Antimicrobial Guideline Edition 1/2020 during Cluster Hospital Seberang Perai event in conjunction with World Antimicrobial Awareness Day.
IMPACT OF CHANGE
HPP
HSJ
HBM
HKB
HSB
HBP
UL 2020: 191.54
UL 2021: 168.14
UL 2019: 198.49
UL 2018: 186.18
EXPENDITURE COMPARISON
ANTIBIOTICS USAGE
RM
Total Cost Savings:
RM 165,878.50
2020 & 2021
REPORTED CRE CASES IN HSJ
ANTIBIOTIC USAGE AND CONTACT PRECAUTION
ANTIBIOGRAM 2019
Green color- Sensitive
Orange- Intermediate
Red- Resistant
Sensitive E. coli
ANTIBIOGRAM 2020
Green color- Sensitive
Orange- Intermediate
Red- Resistant
Sensitive E. coli
ANTIBIOGRAM 2021
Green color- Sensitive
Orange- Intermediate
Red- Resistant
Green color- Sensitive
Orange- Intermediate
Red- Resistant
Antibiotics | Sensitivity 2018 (%) | Sensitivity 2019 (%) | Sensitivity 2020 (%) | Sensitivity 2021 (%) |
Augmentin | 36 | 35.9 | 62.2 | 65.4 |
Unasyn | 46 | 38.5 | 72.9 | 75.3 |
Ceftriaxone | 55 | 56.8 | 98.2 | 95 |
Ceftazidime | 56 | 75.7 | 97.2 | 94.1 |
Cefepime | 57 | 67.3 | 97.7 | 96 |
Cefuroxime | 50 | 42.3 | 94.9 | 91.1 |
Tazocin | 60 | 75.2 | 94.9 | 93.1 |
Ertapenem | 98 | 88.8 | 100 | 100 |
Imipenem | 99 | 88.8 | 100 | 100 |
Meropenem | 98 | 88.8 | 100 | 100 |
Sensitive E. coli
SATISFACTORY SURVEY FORM IN USING ANTIBIOTIC e-FORM (n=135)
1) Does this antibiotic e-form EASE your daily work process?
2) Does this antibiotic e-form is READILY ACCESSIBLE to all HSJ staff?
3) Do you feel the Antibiotic e-Form is USER FRIENDLY?
17%
83%
84%
89%
16%
11%
NEXT STEP
CONCLUSION
ABNA: Achieved!
Cost Savings: RM 165,878.50
Antibiogram: Sensitivity improved tremendously & able to maintain
CRE cases: From 49 (2019) reduced to 21 (2021).
GANTT CHART
Task | Responsibility | 05/19- 06/19 | 07/19-10/19 | 11/19-12/19 | 01/20-05/20 | 06/20-10/20 | 11/20-03/21 | 04/21- 12/21 | 01/22-02/22 | 03/22-06/22 |
Problem Identification | All members | | | | | | | | | |
| ||||||||||
Briefing and Questionnaire Preparation | All members | | | | | | | | | |
| ||||||||||
Data Collection and Analysis | All members | | | | | | | | | |
| ||||||||||
Formulate Remedial Measures | All members | | | | | | | | | |
| | |||||||||
Implementation of Remedial Measures | All members | | | | | | | | | |
| | | ||||||||
Re-evaluation | All members | | | | | | | | | |
| | | ||||||||
Report Writing | All members | | | | | | | | | |
|
| Proposed | | Actual |
REFERENCES