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Thank you

Thanks again for agreeing to share your space with us, here’s a reminder of the benefits:

You keep all the F&B revenue you make on the night (if applicable)
Bringing people into your space can generate repeat business for you
Our MC can speak about anything you’d like them to on the night, or you are welcome to speak to the audience, too
You get access to promote anything in our marketing emails pre- and post-show
You can promote a 15% discount on tickets to your community
Access to an amazing community of people, audience, artists and crew!
Please speak to us about additional exposure opportunities in our newsletters and local Instagram feed

Promo code: SOFARSPACES15-BCC88

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You’re confirmed

Upon confirming your booking with us, you will receive this email. Please make sure you read it carefully, including making a note of the event details and checking the venue characteristics. Let us know ASAP if anything needs changing. This email confirms your run of show timings.

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Action required

👉 Confirm your day of show contact including a phone number. Please note you can update us any time if this changes.

👉 Is there anyone else that should receive confirmation or advancing emails? Please send their contact details.

👉 Send us your marketing blurb to be included in our emails (see next slide for more information)

👉 Are there any offers you’d like to promote to audience members (if applicable) e.g. a happy hour, venue hire, services discount or pre-show food discount?

👉 Are there are any specific load-in instructions we need to pass along to our crew and artists? Sometimes the front door is just fine!

👉 Are there any directions or information we should give to the audience to make your space easier to find?

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Email inclusion

Address reveal - sent 36 hours before

Includes venue characteristics and is the perfect place to provide custom information on how to find you, or communicate any restrictions/venue specific information.

Artist and venue reveal - sent when the doors are open

Includes information about the artists and is the opportunity for you to provide a marketing blurb for your brand or services and/or any offers you’d like to share with the audience.

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Marketing and discounts

We’ve put together a handy Host Toolkit with tips on how to generate buzz for the show.

We also offer a 15% discount for you to share across your community, e.g. email, posters, social media:

SOFARSPACES15-BCC88

We encourage you to promote the show and we’re always up for a social collaboration!

Here are some more resources you may find useful:

🎨 Media Kit (includes logos and key messaging)

📸 Images to use

📹 Videos to use

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7 days before…

You will receive another email re-confirming your event details, venue characteristics and reminding you about the free tickets and marketing opportunities.

We also pop a few extra details in there to remind you about some of the logistics.

If you have any questions or are unsure of anything ahead of your show, please don’t hesitate to reach out!

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On the night

Our crew team will arrive to set up the space. The number of people who come depends on the size of your space, however, your main point of contact will always introduce themselves to you when they arrive.

You will also always have an MC, who will speak to you about your key messages to announce or offer you the opportunity to speak.

We hope you too, can sit back, relax and enjoy the show!

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After the show

👉 Let us know if you have any feedback

👉 Go to another show for free — just drop us a line we’ll add you to the list!

👉 Would you like to host again?

After your first show, you’ll receive an email inviting you to share your feedback with us. If another show is in our future, someone from our team will reach out to align on a date!

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