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FY26 Budget Finalization Meeting

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Agenda

  1. Action Items
    1. Approval of Agenda
    2. Approval of Previous Minutes
    3. Final Budget Recommendation
    4. Discussion to Move May meeting up to April 3, 2025

i. ACTION ITEM: Vote on moving May meeting to April 3, 2025

  • Discussion Items
    • Presentation of the final budget recommendation

i. ACTION ITEM: GO Team vote on Budget

  • Information Items
    • Principal’s Report
    • CAT Report: February 24, 2025 Meeting
  • Announcements
  • Public Comment

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NORMS

3

This is a meeting of the GO Team. Only members of the team may participate in the discussion. Any members of the public present are here to quietly observe.

We will follow the agenda as noticed to the public and stay on task.

We invite and welcome contributions of every member and listen to each other.

We will respect all ideas and assume good intentions.

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4

Overview of FY 26

GO Team Budget Process

GO Teams are encouraged to have ongoing conversations

* GO Teams will need to take ACTION on the budget at these meetings.

Step 1 Update Strategic Plan & Rank Priorities

Step 2 Principals Workshop FY 26 Budget

January 15

Step 3 GO Team Initial Budget Session

January 15-31 

Step 4 Principals Cluster Supt. Discussions

Step 5* GO Team Feedback Mtg. February 10-14

Step 6 Cluster Supt. Review February 17-21

Step 7 Principals HR Staffing Conferences Begin

Feb. 24-27 

Step 8* GO Team Budget Finalization Meeting

Budgets Approved by March 14

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Budget Finalization Meeting

What

  • During this meeting GO Teams will review all components of the budget, which should be updated based on feedback from the Cluster Superintendent and key leaders. After review, GO Teams will take action (i.e., vote) on the FY26 Budget.  

Why

  • Principals will present the final budget recommendations for GO Team approval.

When

  • All approval meetings must be held after staffing conferences. Budgets must be approved by March 14th. 

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Budget Updates

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Budget by Function

*Based on Current Allocation of School Budget

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Budget by Function

*Based on Current Allocation of School Budget

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�Discussion &�Questions

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Action on the Budget

The GO Team needs to TAKE ACTION (vote) on its FY26 budget.

After the motion and a second, the GO Team may have additional discussion.

Once discussion is concluded, the GO Team will vote.

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Additional Agenda Items

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  • Information Items
    • Principal’s Report
    • CAT Report: February 24, 2025 Meeting
    • CAT_AnnualReview_Feb24.pdf

​

  • Public Comment

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EXTENDED - DECLARE BY March 7!

tinyAPS.com/?2025GOTeamDeclaration

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Thank you!

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Appendix

FY26 Feedback Presentation

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FY26 BUDGET FEEDBACK MEETING

William M. Boyd Elementary School

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AGENDA

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  1. Action Items
    1. Approval of Agenda
    2. Approval of Previous Minutes

II. Discussion Items

III.

Budget Development Presentation

i. ACTION ITEM: GO Team vote on Draft Budget

  1. Information Items
    1. Principal’s Report
  2. Announcements

VI.

Public Comment

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MEETING NORMS

This is a meeting of the GO Team. Only members of the team may participate in the discussion. Any members of the public present are here to quietly observe.

We will follow the agenda as noticed to the public and stay on task.

We invite and welcome contributions of every member and listen to each other.

We will respect all ideas and assume good intentions.

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BUDGET FEEDBACK PRESENTATION & DISCUSSION

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GO TEAM BUDGET DEVELOPMENT PROCESS

Step 1: Data Review

Step 2: Strategic Plan Review Step 3: Budget Parameters

(Strategic Priorities)

Step 4: Budget Choices

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OVERVIEW OF FY26 GO TEAM BUDGET PROCESS

Step 1 Update Strategic Plan & Rank Priorities

Step 2 Principals Workshop FY 26

Budget

January 15

Step 3

GO Team Initial Budget Session

January 15-31

Step 4 Principals Cluster Supt. Discussions

Step 5* GO Team Feedback Mtg.

February 10-14

Step 6 Cluster Supt. Review February 17-21

Step 7

Staffing Conferences Begin

Feb. 24-27

Step 8*

GO Team

Final Budget

Principals HR Approval

Meeting

Budgets Approved by March 14

GO Teams are encouraged to have ongoing conversations

* GO Teams will need to take ACTION on the budget at these meetings.

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BUDGET FEEDBACK MEETING

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  • What

During the GO Team Feedback meeting the principal will share the 25-26 Strategic Plan Breakout, provide an overview of the school’s draft budget, share updated tabs from the Excel template, and review/collaborate with the GO Team on the comments/notes to explain the use of school-level flexibility in budget allocations.

​

  • Why

This meeting provides an opportunity for GO Teams to discuss the principal’s proposed budget and how it supports the school's programmatic needs and key strategic priorities for the 25-26 school year. It also provides the GO Team the opportunity to review and provide feedback on proposed use of school-level flexibility.

​

  • When

Early February 10 - February 14th, before Cluster Superintendent review.

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William M. Boyd STRATEGIC PLAN

8

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FY 26 BUDGET PARAMETERS

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FY26 Budget Allocation

​

FY26 Ranked School Priorities

​

Rationale

Maintain lower class sizes in the primary years by funding paraprofessionals in Kindergarten and 1st grade.

The continued support of the paraprofessional in the classroom setting, supports teachers with small group/differentiation of instruction

Wrap Around Services: Counselor, SW, Attendance Specialist, Parent Liaison and MTSS

There is an increased need for our students, as we look closely at maximizing our budget to support students.

Increase Reading/Lexiles levels of students specifically in grades 2nd - 5th. Support the continuous writing of students in 3rd – 5th grade. How can we restructure our program to achieve this?

Data indicates that students who have been with us for more than one year have greater performance levels than students who are transient and economically disadvantaged. With 63% of our students coming and going, there is a need to target these students.

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FY 26 BUDGET PARAMETERS

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FY26 Budget Allocation

​

FY26 School Priorities

​

Rationale

Continued support for students through remediation.

Dedicated time for students to receive specific interventions and/or enrichment.

Utilize data as a continued urgency to meet the individual needs of students in the area of Literacy.

Ensure that students are receiving maximized opportunities for achievement and remediation daily

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REVIEW OF FY26 SIGNATURE AND TURNAROUND PROGRAM FUNDING PROCESS

Overview

  • The district is piloting a zero-based budgeting (ZBB) process for Signature and Turnaround Program Funds this year.
  • Zero-based budgeting (ZBB) is a budgeting process that allocates funding based on program efficiency and necessity rather than budget history. As opposed to traditional budgeting, no item is automatically included in the next budget.
  • As such the initial allocation for these programs at all schools will be $0.

Process

  • Principals will develop proposed requests for the personnel and non-personnel they need to support the Signature and/or Turnaround Programs at their schools.
  • Principals will share and discuss their proposals and rationale for the proposals with their school GO Team for feedback.
  • After discussing with their GO Team, principals will submit their request for review by January 31st. Funding for these programs will be provided the week of February 3rd.

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OVERVIEW OF APPROVED SIGNATURE PROGRAM FUNDS

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SIGNATURE PROGRAM FUNDS REQUESTED VS. APPROVED

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APPROVED Signature Program Funds: $205,832

  • Signature Program Coach
  • STEM Lab Teacher

Requested Signature Program Funds: $284,488

  • Signature Program Coach
  • STEM Lab Teacher

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TURNAROUND FUNDS REQUESTED VS. APPROVED

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APPROVED TURNAROUND Funds: $295,118

  • Turnaround Behavior Specialist
  • Turnaround Attendance Specialist

Requested TURNAROUND Funds: $295,118

  • Turnaround Behavior Specialist
  • Turnaround Attendance Specialist

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William M. Boyd Elementary School

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FY26 SUMMARY OF PROPOSED STAFFING AND NON-STAFFING

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SUMMARY TAB OVERVIEW

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Position Title

Earned

Funded

Staffed

Dif

Comments

Teachers

​

Middle School Core

​

49.50

-

(49.50)

​

Middle Electives

​

​

19.00

​

-

​

(19.00)

​

Teacher Math 6-8

​

​

​

11.00

​

11.00

​

Teacher Science 6-8

​

​

​

10.00

​

10.00

​

Teacher Social Studies 6-8

​

​

​

10.00

​

10.00

​

Teacher ELA 6-8

​

​

​

9.00

​

9.00

​

Teacher Art 6-8

​

​

​

2.00

​

2.00

​

Teacher Band 6-8

​

​

​

1.00

​

1.00

​

Teacher Music 6-8

​

​

​

2.00

​

2.00

​

Teacher Orchestra 6-8

​

​

​

1.00

​

1.00

​

Teacher Physical Ed 6-8

​

​

​

7.00

​

7.00

​

Teacher Performing Arts 6-8

​

​

​

2.00

​

2.00

​

Teacher World Language 6-8

​

​

​

12.00

​

12.00

Teacher Gifted Teacher Social Emotional Learning

​

​

13.00

​

11.00

​

-

​

(2.00)

​

-

​

EIP TEACHERS

​

​

3.50

​

5.00

​

1.50

​

Teacher REP 6-12

​

​

​

5.00

​

5.00

Example

The Summary Tab provides a summary of the staff in our school. The columns show how many positions are:

  • Earned – positions allocated by district departments. There is no school-level flexibility with these positions.
  • Funded – District’s recommended staffing for positions where there is school-level flexibility with staffing the position.
  • Staffed – This shows how the principal plans to staff the position for the FY26 school year.
  • Difference—This shows the difference between the recommendation from the District and the Principal's proposed FY26 staffing plan.
  • Comments: The principal must provide comments if there is a difference in what is Funded and Staffed. Principals and GO Teams will discuss the rationale provided for the Comments section.

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SUMMARY TAB OVERVIEW

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SUMMARY TAB OVERVIEW

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SUMMARY TAB OVERVIEW

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SUMMARY TAB OVERVIEW

34

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SUMMARY TAB OVERVIEW

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Example: Update with your school's

Summary Tab- Use as many slides as needed.

Please make sure the information on these slides reflects what you plan to send to your Cluster Supt. And your Staffing Conference

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SUMMARY TAB OVERVIEW

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SUMMARY TAB OVERVIEW

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SUMMARY OF POSITION CHANGES TO SUPPORT THE FY26 BUDGET

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CREATED

REMOVED

Turnaround Behavior and Attendance Specialist

Band Teacher (.50)

STEM Lab Teacher

Instructional Technology Specialist

Gifted Teacher (1.0)

​

Elementary Counselor

​

Bookkeeper

​

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NON-STAFFING TAB OVERVIEW

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Description

Rec. Allocation

Diff

Notes

Reserve

$ 291,149

$ 291,149

$

-

Teacher Stipends

$

-

Secretary Overtime

$

-

Contracted Services for Instruction

$

-

Contracted Services for Professional

Development

$

-

Web-based Subscriptions and

Licenses

$

-

Signature Program

Communication/Shipping Fee

$

-

Computer Software

$

-

$

-

Mileage

$

-

Student Transportation-APS Buses

$

-

District Funded Field Trips

$ 60,886

$ 60,886

$

-

Teaching/Other Supplies

$ 81,900

$

(81,900)

Signature Program Supplies

$

-

Computer Equipment

$

-

Media Supplies

$ 13,104

$

(13,104)

Example

The Non-Staffing Tab shows how funds are allocated for non-staff items in the school. There is school-level flexibility for most of these items. The tab has columns for:

FY26 Budget Allocation

  • Recommended—District’s

recommended amount to spend on the line item.

  • Allocation – This shows how much the principal is proposing to allocate towards the line item in FY26.
  • Difference—This shows the difference between the recommended amount and the allocation.
  • Notes: The principal must provide comments if there is a difference in what is Recommended and what is Allocated. Principals and GO Teams will discuss the rationale for the notes section.

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NON-STAFFING TAB

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NON-STAFFING TAB CONTINUED

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Example: Update with your school's Non-Staffing Tab

Please make sure the information on these slides reflects what you plan to send to your Cluster Supt. And your Staffing Conference

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NON-STAFFING TAB CONTINUED

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DESCRIPTIONS OF STRATEGIC PLAN BREAKOUT CATEGORIES

​

  1. Priorities: FY25 funding priorities from the school’s strategic plan, ranked by the order of importance.
  2. APS Five Focus Area: What part of the APS Five is the priority aligned to?
  3. Strategies: Lays out specific objectives for school’s improvement.
  4. Request: “The Ask” What needs to be funded in order to support the strategy?
  5. Amount: What is the cost associated with the Request?

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FY26 BUDGET BY FUNCTION

3

* Based on Current Allocation of School Budget

0

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FY26 BUDGET BY FUNCTION

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QUESTIONS FOR THE GO TEAM TO CONSIDER AND DISCUSS

  • Are new positions and/or resources included in the budget to address our major priorities?
  • Do we know (as a team) the plan to support implementation of these priorities beyond the budget (ex. What strategies will be implemented)?
  • What tradeoffs are being made in order to support these priorities?

Are our school’s priorities (from your strategic plan) reflected in this budget?

  • Cluster priorities- what staff, materials, etc. are dedicated to supporting our cluster’s priorities?
  • Signature programs- what staff, materials, etc. are dedicated to supporting our signature program?
  • Are there positions our school will share with another school, i.e. nurse, counselor?

How are district and cluster priorities reflected in our budget?

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DISCUSSION OF RESERVE & HOLDBACK FUNDS

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PLAN FOR FY26 LEVELING RESERVE

Priorities

APS FIVE Focus Area

Strategies

Requests

Amount

Increase level of rigor and relevance (example- please remove)

Fostering Academic Excellence for All (example- please remove)

Implementation of guided reading training for all staff (example- please remove)

Purchase an additional Teacher

(example- please remove)

$84, 134

(example- please remove)

Maintain lower class sizes in the primary years by funding paraprofessionals in

Kindergarten and 1st grade.

Fostering Academic Excellence for All

Add an additional paraprofessional to support 1st grade classes

Purchase an additional Instructional Paraprofessional

$56,115

Increase Reading/Lexiles levels of students specifically in grades 2nd - 5th. Support the continuous writing of students in 3rd – 5th grade. How can we restructure our program to achieve this?

Fostering Academic Excellence for All

Provide research-based reading support through a technology rich platform that differentiates students learning and provides access

Lexia Core 5 iReady ToolBox

$13,000

$8,000

Continued support for students

through remediation.

Fostering Academic Excellence for All

Veteran teachers that specialize in content specific instruction for reading and mathematics, providing individualized, drilled down instruction

After-School Hourly Teacher Tutor

After-School Buses

$20,000 Teacher Tutor

$14,000 Buses

Utilize data as a continued urgency to meet the individual needs of students in the area of Literacy.

Fostering Academic Excellence for All

This tool will be utilize for all data tracking for student and teacher use. Creating goal-setting and assessment tracking by standard.

Illuminate Data and Assessment Tracker

$5,209 Data Tracker

$116,324

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PLAN FOR FY26 TITLE I HOLDBACK

Priorities

APS FIVE Focus Area

Strategies

Requests

Amount

Increase level of rigor Fostering Academic

and relevance (example- Excellence for All (example- please remove) please remove)

Implementation of guided reading training for all staff (example- please remove)

Purchase an additional Teacher

(example- please remove)

$84, 134

​

(example- please remove)

$- 40,800

NEGATIVE AMOUNT

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WHERE WE’RE GOING

Our next meeting is the Budget Approval Meeting

What:

During this meeting we will review the budget, which should be updated based on feedback from the staffing conference, Associate Superintendents, and key leaders. After review, GO Teams will need to take action (i.e., vote) on the FY25 Budget.

Why:

Principals will present the final budget recommendations for GO Team approval.

When:

All approval meetings must be held after staffing conferences. Budgets must be approved by March 15th.

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WHAT’S NEXT?

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  • February
    • Cluster Superintendent Review (February 17-21)
    • HR Staffing Conferences (February 24– February 27)
  • March
    • Final GO Team Approval Meeting (AFTER

your school’s Staffing Conference and

BEFORE Friday, March 14th)

  • ACTION (i.e.- GO Team votes) on final

budget recommendation before March 14

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THANK YOU!

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WILL BE UPDATED BY EOD 2/7/2025

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Principals

To ensure transparency, consistency, and clarity for stakeholders, please COPY your Budget Feedback Presentation into this appendix using one of the following methods:

Option 1

Copy Your Budget Feedback Presentation into This Template

​

  1. Open your Budget Feedback presentation in PowerPoint.
  2. Click on the first slide in the left panel of the Feedback Presentation.
  3. Select all the Feedback Presentation slides (Ctrl+A/Cmd+A to select all slides).
  4. Right-click and choose Copy.
  5. Click after this slide (you’ll see a red bar in the left pane)
  6. Right-click and select Paste. Choose Keep Source Formatting to maintain formatting.

Option 2

Add These Slides to the Front of your Budget Feedback Presentation

​

  1. Open your Budget Feedback presentation in PowerPoint and Save a Copy (File/Save a Copy). This will become your Finalization Presentation.
  2. Click on the first slide in the left panel of this presentation.
  3. Select all the Finalization Presentation slides (Ctrl+A/Cmd+A to select all slides).
  4. Right-click and choose Copy.
  5. Open the Copy of your Feedback Presentation and Click before the first slide (you’ll see a red bar in the left pane)
  6. Right-click and select Paste. Choose Keep Source Formatting to maintain formatting.