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ERASMUS+ CAPACITY BUILDING IN VET

Hubs4Change

Project at a Glance

Hubs for Change: VET as an Entrepreneurial Vehicle in the Eastern Neighbourhood

DURATION

36 months

COORDINATOR

KAINOTOMIA, Greece

TOTAL BUDGET

€362,518.55

MODUS BUDGET

€38,007.26

The project aims to develop vocational education institutions into modern entrepreneurial and innovation hubs.

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PARTNERSHIP

How the Consortium Was Built

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EU Partners

Experience and methodology

2

Eastern Partnership Countries

Local needs

3

VET Institutions

Teaching and piloting

4

Business & Innovation Organisations

Entrepreneurial component

5

Regional Organisations

Networking and dissemination

Partners were selected not only for geographic representation, but for complementary experience and competencies.

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DESIGN LOGIC

From Needs to Project Idea

Needs Analysis

→

Common Goal

→

Work Packages

→

Concrete Results

KEY NEEDS IDENTIFIED

  • Strengthening the link between VET and business
  • Developing entrepreneurial competencies
  • Training VET teachers as mentors
  • Developing digital and green skills
  • Supporting youth and vulnerable groups

A shared understanding of real, local needs was the starting point for the entire project design.

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PREPARATION PROCESS

How the Application Was Prepared

1

Identifying partners' needs and capacities

2

Agreeing on project goals and concept

3

Distributing work packages, activities and responsibilities

4

Preparing the budget and finalising the application

HOW WE WORKED TOGETHER

  • Online working meetings
  • Joint work on shared documents
  • Several rounds of comments and revisions
  • Constant communication between coordinator and partners

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STRUCTURE

Distribution of Work and Responsibilities

WP1

Project Management & Quality Assurance

WP2

Training of Entrepreneurial Mentors

WP3

Establishment of Entrepreneurial Hubs

WP4

Piloting Learning Resources & Methodology

WP5

Communication, Dissemination & Impact

Each partner's responsibility was defined by its experience, human resources, and the specific activities it leads.

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BUDGET LOGIC

From Activities to Budget

Activity

→

Responsible

Partner

→

Workload

→

Required

Resource

→

Budget

  • Budget was not distributed equally among partners
  • Funds were based on work packages and actual responsibilities
  • Staff workload was taken into account
  • International meetings and study visits
  • Local trainings, piloting and dissemination

MODUS BUDGET SHARE

€38,007

approximately 10.5% of the total project budget

The approved budget was then broken down by year, activity, work package, and responsible staff.

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LAUNCH PHASE

Getting Started — What the Experience Teaches

INITIAL STEPS

  • Studying core project documents
  • Establishing an internal working group
  • Detailing the three-year budget
  • Preparing the first-year work plan
  • Setting up communication and reporting systems

KEY LESSONS

  • A strong consortium starts with a shared need
  • Partner roles must be clearly defined from the start
  • Budget must be derived from activities
  • Organisations need a detailed internal work plan
  • Success is built on coordination and constant communication

“A successful Erasmus+ project is built on a good idea, well-chosen partners, clear responsibilities, and a realistic budget.”

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