School Improvement Bond Update
Bond Accountability Committee
October 29, 2025
Agenda
Bond Accountability Introductions
Bond Accountability Introductions
Director Christy Splitt, BOE Liaison to the BAC
Jon Franco, Senior Chief of Operations
Tom Odgers, Chief of Integrated Operations
Sarah Norman, Interim Senior Director, OSM (PROCEDEO)
TJ Hopkins, Interim Program Director, OSM (PROCEDEO)
Committee Introductions (normal)
Presenters will introduce themselves at the time of their presentation.
Public Comment��(public comments received via email prior to the meeting will be read aloud)
New Reports
Executive Summaries
Financial Reports
Reason for the change: New reporting format for greater efficiency and accuracy on the bond program.
Roll out of new reporting platform as draft 1 for review and feedback.
BAC Chairperson Appointment
Greg DiLoreto:�Wants the Job
Election Process
Official nomination from a committee member
Official second from a committee member
Call to vote
All in favor
All opposed
Approve if voted in
BAC Work Plan 2026: Review upcoming action items
Action Items Remaining 2025:
BAC 2026 Meeting Schedule and Cadence
BAC Vacancies
BAC Term Expirations
BAC Charter Revision
BAC Member thank you (Annie and Jessica)
Bond Program Financial Update
All Bond Programs Dashboard – As of 10/20/25
2012 Bond Program Overview
2012 Bond Program – Drill Down
2017 Bond Program Overview
2017 Bond Program – Drill Down
2020 Bond Program Overview
2020 Bond Program ADA/SPED
2020 Bond Update – ADA & SPED
1. Overview of Program Requirements
The Bond approved by voters in November of 2020 allowed for $33.8 million in main-level
accessibility upgrades and $13.4 million in SPED improvements across the district.
Funds approved for accessibility allow the District to remove barriers at the main level of all school buildings district-wide. The bond language follows the language provided in ORS 427.441 (also referenced in Chapter 11 of the 2019 OSSC); which outlines the standards for renovating, altering, or modifying buildings and the order in which these modifications should be prioritized. Main-level accessibility will include portions of the site necessary to reach the main entrance from the bus drop-off area and/or parking lot, the main entrance, and access to essential programming; which includes an individual's classroom(s), the cafeteria, library, gym, and one or more accessible restroom(s).
Funds approved for SPED improvements address the built environment and furniture replacement. These improvements call for replacing existing fluorescent lighting with dimmable LED, modifying or building new restrooms to accommodate the specific needs of Intensive Skills classrooms and providing new furniture in SPED classrooms throughout the district. Building improvements (lighting and restrooms) were concurrent with the work done for accessibility funded by the 2020 Bond
2. Campuses Targeted for Remainder of 2020 Bond
Deferred submittals remain at Chapman and Da Vinci (package 1B) and are expected to be
completed by Nov. 30, 2025. Capitol Hill (package 2D), Marshall, Glencoe, Buckman and Creston (package 2C) all have outstanding special inspections that are expected to be closed out by November 30, 2025. Otherwise, no work remains.
3. Specific Scope of Work at Each Campus
General improvements made at 84 sites may include: accessible parking; ramps and/or handrails
at main entries; accessible counters in main offices; accessible sinks in faculty rooms, science rooms and art rooms; new accessible door hardware at all classrooms, offices, and common areas (in part funded by 2020 Security Bond); new doors to common areas where required by code; ramps or lifts to stages; accessible handrails at one stair at 2 or 3 story buildings; accessible restroom stalls or single user toilets. SPED upgrades include accessible restrooms large enough for toileting equipment (13 total) , dimmable and/or tunable LED lights, and new furniture in over 200 SPED classrooms.
4. Next Steps for 2025 Bond
No next steps, the project is expected to be complete by December 31, 2025
2020 Bond Program Mechanical
2020 Bond Update - Mechanical
1. Overview of Program Requirements
The mechanical upgrades program of the 2020 bond was funded with $75,000,000 to repair or
replace high-priority mechanical systems throughout the district.
2. Campuses Targeted for Remainder of 2020 Bond
Ainsworth, Alameda, Beach, Boise-Eliot, Bridger, Buckman, Capitol Hill, Cesar Chavez, Creston,
Irvington, James John, Kelly, Lane, Lent, Rigler, Roseway Heights, Sabin, Sellwood, Sitton, Vestal, and West Sylvan
3. Specific Scope of Work at Each Campus
Bridger, Kelly, Lent: Full replacement of existing mechanical systems in final completion and
commissioning.
Group A (Ainsworth, Capitol Hill, Irvington, Roseway Heights, Sabin, Vestal), Group B (Alameda, Boise Eliot, James John, Rigler, Sitton, West Sylvan), and Group C (Beach, Buckman, Cesar Chavez, Lane, Sellwood): Full replacement of existing mechanical controls system with new DDC system and replacement of boiler burner system at 10 of these sites.
4. Next Steps for 2025 Bond
Next steps for current projects include final commissioning and closeout for the full mechanical
replacement projects and Group A of mechanical controls work. Start of construction in mid-November for Group B sites, and ongoing design for Group C sites with construction on Group C sites starting in early summer 2026.
For future mechanical projects past summer 2026, OSM will need to reconcile existing projects and identify remaining funding to determine possible priorities for potential future work.
Prepared by:
Steve Simonson
Date:
10/23/2025
2020 Bond Program Roofs
2020 Bond Update - Roofs
1. Overview of Program Requirements
The roof replacement program of the 2020 Bond was funded with $65,700,000 to provide repairs
or replacement of leaking or deteriorating school roofs at up to 12 school sites.
2. Campuses Targeted for Remainder of 2020 Bond
Cesar Chavez, Holladay Annex, Marshall, Vestal, Woodmere *
*These projects are funded by remaining 2017 bond funds but administered under the 2020 program.
3. Specific Scope of Work at Each Campus
Cesar Chavez – Partial roof replacement of approximately 50% of building roofs not yet replaced.
Work also includes roof level mechanical upgrades, seismic upgrades, fall protection, and some building seismic upgrades.
Holladay Annex – Full roof replacement. Work also includes roof level seismic upgrades and fall protection.
Marshall – Partial roof replacement of approximately 60% of building roofs not yet replaced and
targeted repairs and coating work at remainder of roofs. Work also includes roof level mechanical upgrades, seismic upgrades, fall protection, and some building seismic upgrades. Vestal – Full roof replacement. Work also includes roof level mechanical upgrades, seismic upgrades, fall protection, and some building seismic upgrades.
Woodmere - Full roof replacement. Work also includes roof level mechanical upgrades, seismic upgrades, fall protection, and some building seismic upgrades.
4. Next Steps for 2025 Bond
Next steps for current projects include completing design work by late winter 2026, submitting
for permitting in February/March 2026, and bidding for construction in February 2026. Anticipated construction start for all five 2026 roof projects is late May/early June 2026, pending building availability and final PPS calendar changes. For future roofing projects past summer 2026, additional funding will need to be identified, and previous roof prioritization work re-evaluated to determine next roofing project priorities for potential summer 2027 work and beyond.
Prepared by: | Steve Simonson | Date: | 10/27/2025 |
2020 Bond Program Security
2020 Bond Update - Security
Prepared by: | Eric Naes | Date: | 10/26/2025 |
1. Overview of Program Requirements
The Bond approved by voters in November of 2020 allowed for $ 25 .9 million for security
upgrades across the district. Funds approved for security upgrade s will add locking
classroom doors throughout the district, update intrusion alarm systems, and additional
security cameras
2. Campuses Targeted for Remainder of 2020 Bond
Phase 3C Schools Remaining: Richmond, Vernon, Mt.Tabor, MLC, Beverly Cleary / Hollyrood,
Applegate, Sacajawea, Wilcox, Faubion
3. Specific Scope of Work at Each Campus
Providing external and internal cameras at each school. Updating the intrusion systems and
relocating the panels to all MDF. Add locking hardware to all classroom doors
4. Next Steps for 2025 Bond
NA for 2025 Bond
Possible additional scope tied into the remaining 2020 Security Bond funds include access control and fencing for specific schools (not all)
2020 Bond Program Technology
2020 Bond Update - Technology
1. Overview of Program Requirements
Technology Bond 2020: Device Replacement 5515 was to replace devices across the district with
a focus on deploying 1:1 devices to students 3-12 and 2:1 devices for K-2 to all PPS schools. Additionally, the project supplied new desktop workstation equipment for support staff typically located in each main office across the district.
Technology Bond 2020: Classroom Modernization is earmarked to improve the classroom technology that is utilized by staff and teachers across the district. This technology included projectors, projection services, wireless projection, and sound amplification.
2. Campuses Targeted for Remainder of 2020 Bond
Device Replacement 5515 - This project was completed in late 2023.
Technology Bond 2020: Infrastructure and Security 5517 Security - Email security upgrade is District wide.
Technology Bond 2020: Classroom Modernization is currently following the same schedule as the Technology Bond 2020: Infrastructure and Security.
3. Specific Scope of Work at Each Campus
Device Replacement 5515 - This project was completed in late 2023.
Technology Bond 2020: Classroom Modernization - The new Artome AV Cart has been approved for Elementary Schools and Middle Schools moving forward as the new standard for School Group 5-17. The new Artome AV Cart will house the laser projectors, Lightspeed audio amplification system, the Airtame unit, will have a built in robust speaker, and will be able to be plugged into the teaching wall power outlet and will project onto the teaching wall whiteboard. This will allow the project schedule to move faster for each school since the teaching wall won’t need the additional cabling, reducing construction costs, and constraints.
2020 Bond Update - Technology
Technology Bond 2020: Infrastructure and Security 5517 Security update - District data center compute, data protection, storage and telephony/VoIP systems were upgraded in 2021. School network infrastructure upgrades have been ongoing from 2021 to current in support of classroom modernization efforts. Information security system upgrades have been completed to improve the district's device security and system logging infrastructure. A security information and event management system was procured to log, report and dashboard for the overall security health of the district infrastructure. An email security mitigation improvement system is planned for procurement in Q4 2025.
4. Next Steps for 2025 Bond
Technology Bond 2025: Device Refresh - Due to the end of the 4-year extended warranty on Chromebooks across the district a portion Bond 2025 was earmarked for a student device refresh. We have signed our procurement contract with the awarded vendor. OTIS is currently developing a plan to meet the current district and student needs in the classroom for the number of devices and distribution in conjunction with OTL and Office of Program Management. This includes an ordering plan, staging, distribution, and QA/QC.
Technology Bond 2025: Cybersecurity – We have currently hired a new Information Security Manager. He is currently developing a project plan to address the district's most important and pressing Information Security needs in the district based on priority.
Technology Bond 2025: HVAC/Energy Sustainability – OTIS is currently auditing all network spaces to determine based on priority and necessity which spaces will receive HVAC systems first. The deployment and installation will be prioritized on the reported information. Once the data is gathered, the planning phase for the project will begin with OSM.
Technology Bond 2025: Data Center, Classroom Tech, Infrastructure – A portion of funds are earmarked for critical data center upgrades at the PPS Main Office pending on decision of building move. These funds are also intended to upgrade Bond 2012 schools that were not included in the scope of the 2020 Bond infrastructure upgrades. This will help these schools be in alignment with the current technology standards implemented throughout the district.
Prepared by:
Lyle Emery
Date:
10/24/2025
2020 Bond Update – ERP Replacement Planning - 5518
Prepared by: | Russell Adamson | Date: | 10/23/2025 |
1. Overview of Program Requirements
Vendor selection to provide ERP technical solution to replace the current PeopleSoft application,
which does not meet current PPS needs after 25+ years of operation.
Scope includes all core business functionality for Human Capital Management, Financial Administration, Budget Management, and Source to Settle (Procurement).
2. Campuses Targeted for Remainder of 2020 Bond
All campuses and Central Office
3. Specific Scope of Work at Each Campus
All central Finance and HR business functions
4. Next Steps for 2025 Bond
In planning stage
2020 Bond Program Seismic
2020 Bond Update - Seismic
1. Overview of Program Requirements
2020 Bond language identifies “Seismic retrofit up to three schools”. Utilizing the initial
$17,200,000 allotted, this target is predominantly met (Marysville K-5 is still underway) as well as repair leaking or deteriorating school roofs (each of which has some roof level seismic corrections).
2. Campuses Targeted for Remainder of 2020 Bond
Lent K-5 School, Creative Science at Clark, (Now Clark K-5), (completed) Marysville K-5 phase 3
underway summer 20260. Additionally, seismic rehabilitation work was performed at high-risk areas during installation of new roofing projects at Chavez, Marshall, Vestal and Woodmere.
3. Specific Scope of Work at Each Campus
Complete seismic rehabilitation with assistance from BizOregon SRGP grant for the full retrofits
at schools mentioned in item 2
4. Next Steps for 2025 Bond
2025 Bond states up to 8 – 10 school to be fully seismically rehabilitated. With limited funds and
escalating costs, there is concern this will not be fulfilled. A potential process is to provide both full and high-risk partial rehabilitation at various sites, fully utilizing the bond funding available.
Prepared by: | Robert Jole - Presented by Ellen Cusick | Date: | 10/26/2025 |
2020 Bond Program Curriculum
2025 Bond Program Overview
2025 Bond Program Overview
Adjourn��Next Meeting:�TBD (January 2026)�(In-Person or Virtual – TBD)