GENERAL AWARENESS TRAINING FOR ENVIRONMENTAL MANAGEMENT SYSTEM

Protecting the Environment is Everyone’s Job

Birth Of An EMS Standard

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• September 1996
• ISO 14001 EMS finalized
• "Environmental Management Systems- Specification With Guidance For Use"

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What is EMS?

Env. Management System (EMS): the part of the overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy

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What is ISO 14000?

ISO 14000 is a series of international standards on environmental management. It provides a framework for the development of an environmental management system and the supporting audit programme.

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BENEFITS OF ISO 14001

• Risk Reduction: Environmental legal liability; accidents and environmental damage

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• Cost Reduction: Insurance premiums; waste handling and disposal costs; reduction in air and water permitting fees

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• Competitive Advantage: Improved corporate image; strategic investment; improved regulatory relations

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ISO14000 Series Standards

• ISO 14004 provides guidance on the development and implementation of environmental management systems
• ISO 14010 provides general principles of environmental auditing (now superseded by ISO 19011)
• ISO 14011 provides specific guidance on audit an environmental management system (now superseded by ISO 19011)
• ISO 14012 provides guidance on qualification criteria for environmental auditors and lead auditors (now superseded by ISO 19011)
• ISO 14013/5 provides audit program review and assessment material.
• ISO 14020+ labeling issues
• ISO 14030+ provides guidance on performance targets and monitoring within an Environmental Management System
• ISO 14040+ covers life cycle issues

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What is an Environment?

• Surroundings in which organization operates and interaction with surrounding.
• Surrounding includes:
• Air / Water / Land
• Natural Resources
• Humans

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What an Environmental Management System is:

• A formal, structured framework of policies, procedures and practices to manage and reduce an organization’s environmental footprint
• Based on a PLAN-DO-CHECK-ACT framework
• An approach that reflects the relationship between environmental issues and core mission

The Continuous Cycle

• Plan�Planning, identifying environmental aspects and establishing goals
• Do�Implementing, includes training and operational controls
• Check�Checking, includes monitoring and corrective action
• Act�Reviewing, includes progress reviews and acting to make needed changes

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The Three C’s of an Effective Environment Mgt. System

Conformance

Meets the requirements (Implements the “shalls”)

Consistency

Various elements inter-related (i.e., Significant aspects reflected in emergency planning, etc.)

Continual improvement

Mechanisms are in place to improve the EMS and organizational performance, supported by management commitment and support

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Using Measurement as a Management Tool

• Knowing existing conditions allows information to management decisions.

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• An EMS identifies, directs and facilitates relevant measurements.

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• Measurements include environmental conditions, status of programs, compliance, and the EMS itself.

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Examples of Metrics to Measure Benefits

• Improves the environmental condition (environmental indicators)
• Facilitates meeting your mission (how often environmental issues interfere with your mission)
• Minimizes accidents and problems (incidents, losses)
• Reduces redundant paperwork (time spent per task)
• More efficient use of resources (investment per unit activity)
• Facilitates compliance with requirements (number of non-compliances, penalty costs, missed Environmental Objectives deadlines)
• Responds to public scrutiny trends (complaints, communications)

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EMS ISSUES

• Critical Issues at global level & ending with local significance
• Depletion of Ozone layer
• Global warming
• Loss of bio diversity
• Air /water/noise/land- pollution
• Toxic chemicals(effluents/marine life)
• Nuclear issues( accident/waste)
• Depletion of natural resources
• Quality of life

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Air Emissions

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Water Effluent

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Land Contamination

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Solid Waste

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Open Air Burning

An Overiew for the clauses

of ISO 14001:2004

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Overview of the Planning Stage

Identify

Activities,

Products

and

Services

Identify

Environmental

Aspects and

Impacts

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Determine

Significant

Environmental

Aspects

Determine Legal and Other

Requirements

Establish

Objectives

and

Targets

Develop Environmental Management Program

4.3.1 a

4.3.1 b

4.3.2

4.3.3

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Aspects and Impacts (4.3.1)

• An organization evaluates and addresses its own significant aspects, including non-regulated aspects
• May be positive or negative

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• Aspect: Cause or Input:
• Element of an organization’s activities,
• products, or services which can
• interact with the environment
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• Impact: Effect or Output:
• Any change to the environment,
• whether adverse or beneficial, resulting
• from an organization’s activities,
• products, or services

What is involved?

• Processes to be evaluated
• Chemical handling
• Recycling
• Wastewater treatment
• Suppliers
• Products
• ​
• Significance criteria
• Environmental consequences
• Regulatory implications
• Concerns of interested parties

• Consequences of significance designation

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• Consider improvement
• Operational control
• Monitoring and measurement
• Employee awareness
• ​

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Aspects and Impacts

• Consider:
• Air emissions
• Solid/hazardous waste
• Water effluents
• Contamination of land
• Noise, vibration and odor
• Land use, energy use, water use
• Raw material and resource use
• Positive environmental issues
• Example:
• Aspect - Radioactive material
• Impact – Transportation and storage issues;
• Environmental contamination

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Aspects, impacts and environmental performance �“Prevention, reduction & control leads to improvement”

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Prevention, reduction and control of aspects

Minimize or eliminate impacts

Improved environmental performance

=

=

Oil fired drying process:

elimination or reduction of air emissions

Oil fired drying process:

switch to natural gas

decrease use of fuel

use flue gas scrubbing technology

=

=

Less impact on the environment

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Managing Aspects vs. Impacts

• It is more prudent and more efficient to manage “how” you interact with the environment than to manage “what” you have done to the environment

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• An EMS is built around identifying, prioritizing, controlling, and improving upon, those elements of the organization that interact with the environment

Who should determine your significant aspects and impacts?

YOU!!!

• You know your process
• You know the environmental consequences
• You know your business requirements
• The organization sets its own criteria for significance

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Legal and Other Environmental Requirements (4.3.2)

• Setting legal framework for the EMS
• have a procedure to identify and access the legal requirements: state, federal, local
• have a documented system for keeping up-to-date
• communicate to the right people
• Industry-specific requirements
• S.I.T.E. Association
• Chamber of Commerce (ICC) Charter
• Other voluntary requirements
• ​
• ​
• ​

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Reference:

Federal Law No. (24) of 1999 for the protection and development of the environment (English Translation) – page 12

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Objectives &Targets (4.3.3)

• The organization shall establish and maintain documented environmental objectives and targets.
• Can include commitment to:
• reduce waste
• reduce or eliminate release of pollutant
• design product to minimize environmental impact in production, use, and disposal.
• ​
• Be S.M.A.R.T.

Definitions

• An EMS objective is an overall goal arising from the environmental policy statement set by the organization.

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• An EMS target is a detailed measurable performance requirement related to the objective.

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Examples

Objective: Reduce transportation congestion

Target:

• Increase the number of employee-days of mass transit use by 50% by the year 2009 based on a 2008 calendar year baseline.
• Purchase 25 bicycles for use within the facility by the end year 2009.

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Objectives &Targets (4.3.3)

An objective of EMS is to reduce environmental impacts.��Below are ways you can support this objective:

• Reduce, Reuse, Recycle – Reduce your use of resources such as water. Reuse resources such as office supplies Recycle all batteries, paper, electronics, toner cartridges, metal scraps, metal cans, glass and plastic containers, and fluorescent light bulbs, etc.

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• Carpool – Conserve fuel by carpooling to field sites or other work related destinations.

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Structure and

Responsibility

Training,

Awareness and

Competence

Document Control

Emergency

Preparedness and

Response

Communication

Operational Control

Organization &

Accountability

Capabilities &

Communications

Controls

Implementation and Operation

4.4.1

4.4.3

4.4.2

4.4.4 / 4.4.5

4.4.6

4.4.7

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Competence, Training and Awareness

• Provide adequate training to personnel who deal with environmental issues
• Ensure personnel are capable to perform their responsibilities

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Communication

• System of internal and external communication in place for the EMS and environmental issues

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Documentation, and Control of Documents

• Specifies documentation to be in place for EMS and how that documentation will be handled

System Documents

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SYSTEM

PROCEDURES

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OPERATIONAL

PROCEDURES

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WORK

PRACTICES

POLICY

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ASPECTS

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OBJ. & TARGETS

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PROGRAMS

ORGANIZATIONAL

CHART

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ROLES &

RESPONSIBILITIES

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LEGAL

REQUIREMENTS

TRAINING MATRIX

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MASTER DOCUMENT

LIST

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MASTER RECORDS

LIST

Document Control

• Develop procedure to control documents
• Can be located
• Reviewed, revised, & approved
• Current versions available
• Obsolete documents properly handled
• Legible, dated, identifiable, and maintained

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Operational Control (4.4.6)

• Plan and carry out processes to prevent and minimize impacts to the environment

An Example:�Environmentally Preferable Purchasing

Definition:

Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.

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Operational Control

Environmentally Preferable Purchasing

• Environmentally preferable purchasing means examining the pollution prevention practices of your vendors and subcontractors

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Operational Control

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Emergency Preparedness and Response

• Procedures for identifying and managing emergencies that can have environmental impacts

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Checking and Corrective Action

Records

Monitoring and

Measuring

Periodic Internal EMS Audits

Non-conformance,

Corrective and

Preventive Action

4.5.1 / 4.5.2

4.5.5

4.5.3

4.5.4

Monitoring & Measurement

4.5.1 Monitoring & Measurement

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• Procedure (s) to monitor

& measure key

• characteristics of processes & activities
• Record information to track performance
• Calibration procedures
• Procedure for regulatory compliance audits

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Evaluation of Compliance

Systematic process for evaluating compliance with applicable regulations and other requirements

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(4.5.3) Non Conformance �and Corrective and �Preventive Action

• Develop procedure for investigating, correcting, and preventing system deficiencies
• Set up process for assigning responsibilities for and tracking completion of corrective action
• Set up process to revise EMS procedures based on corrective actions

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(4.5.4) Records

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• The organization shall establish and maintain procedures for the identification, maintenance and disposition of environmental records
• Include - training records, audits, management reviews

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(4.5.5) EMS Auditing

Develop internal EMS audit program

• Are all EMS requirements met?
• (Are we meeting the standard?)
• Is the system working?
• (Are we doing what we said we would?)

Determine audit frequency and procedures; train auditors; keep records of audits, findings, and follow up actions

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4.6 Management Review

Take account of:

• audit findings
• progress records on objectives

changes to facilities

• changes in activities,�products or services
• changes in technology
• concerns of interested parties
• other relevant information

To Assess the

• suitability,
• adequacy, and
• effectiveness of the EMS

In order to determine the need for change and improvement to:

• the environmental policy
• the objectives and targets
• other elements of the EMS

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Management Review

Top management receives and reviews information about the EMS, and recommends changes for improvement