32 Ways to Start Using Apps for Faculty/Staff
created by: +Jordan Pedraza
Access to the presentation
Objective
Core services
GMail Keep everything and find it fast with search.
Talk IM and video chat as easy as email.
Groups Create and work in teams easily.
Calendar Share schedules and calendars instantly.
Drive Collaborate as you create.
Sites Make and manage your own sites.
Google Drive
Docs
Sheets
Slides
1. Note-taking
Share out class notes before your lecture or committee meeting so everyone can really listen!
Your class or committee can access them anywhere, anytime!
2. Project and Research Proposals
Create a shared folder for all your colleagues so everyone has access to the same documents from everywhere.
3. Share Feedback on Assignments
Give the red pen a rest! Instead of writing notes on papers, use Docs discussions to provide ongoing and simultaneous feedback on documents and avoid lag time.
Case Study: goo.gl/eFf7u
Extra trip: use the "@" to tag a student or colleague in a comment!
4. Track Attendance
Bring the sign-in sheet to the 21st century. Have students check in via Sheets (where revision history reveals all!)
5. Track Assignments and Grades
Tired of students asking for grades? Create a Sheet to track assignments. Assign students anonymous numbers and they will know where they stand without having to ask you!
6. Dynamic Sheets
Create a dynamic Sheet with the importHTML feature to import Census or Wikipedia data. (more functions here!)
=ImportHtml("http://en.wikipedia.org/wiki/Demographics_of_India", "table",4)
Example:
7. Motion Charts
Use Motion Charts to visualize your data in a compelling way. Analyze up to 5 variables and engage your class or talk audience!
Example:
8. Grade Your Tests with Gadgets
After you use Forms for your test, have Apps Script grade for you by inserting in the spreadsheet! Thanks Flubaroo!
9. Presentations for Lectures or Talks
Have students create Google Presentations for end of year project time to go more smoothly. Streamline the presentations with a shared deck of slides and share the deck with class at the end.
10. Create amazing presentations
Use Slides to create engaging and dynamic presentations (like this one).
Go on, try it out
Beginner: Share a document with a student or colleague.
Intermediate: Analyze the revision history of a document.
Advanced: Create a motion chart in Sheets.
Google Forms
11. Conduct Student Assessments
Make grading easier and faster with Forms!
Have students complete assessments and see answers automatically updated into a Sheet. Tip: change the template to make the form more exciting and see "Summary Responses" to view graphs. In the menu, go to Form > Summary Responses.
Example:
12. Beginning or End of Class Surveys
Use Forms to collect student information or feedback at the beginning and end of courses. Tip: embed form on a Site or email.
Example:
13. In Class Talk or Poll
Who needs clickers when you can use a smartphone? Use Forms to quickly poll and engage class or audience on certain topics and display results to discuss.
Did you know that you forms can be filled out on phones?
14. Tests and Quizzes
Use Forms to conduct tests or quizzes and grade answers in spreadsheet. The Timestamp is helpful for timed tests when students take them from home.
15. Research Lab Participant Sign Up
Use Forms to recruit participants in research and share with colleagues or assistants to organize candidates.
Go on, try it out
Beginner: Create a form and change the template.
Intermediate: Graph the results of the form data.
Advanced: Create a survey and have others fill it out on their phones.
Google Calendar
16. Shared Calendar
Shared Calendars for your class, department, committee, or TAs. Tip: use different colors for multiple calendars or color-code specific events!
17. Book Resources
Book resources for laptop carts, library, conference rooms. Tip: Schedule recurring meetings throughout the semester and add documents to meetings.
18. Appointment Slots for Office Hours
Use evemts in Calendar for others to schedule office hours or meetings with you.
19. Delegate Your Calendar to Assistant or TA
Delegate your calendar to your assistant or TAs so they can schedule meetings for you.
20. Set Event Reminders on Your Phone
Need a quick reminder for class? Register your phone with Calendar to set SMS event reminders.
Intermediate Application
Go on, try it out
Beginner: Create a calendar event.
Intermediate: Invite others to your event.
Advanced: Create a group calendar. Send out a weekly meeting invite and attach notes or documents.
GMail
21. Manage Tasks and Action Items
Intermediate Application
Create tasks in Gmail and add due dates to sync tasks with Calendar events all on the web! See tasks on any device, anytime.
Tip! Sort tasks by due date or email tasks to share with others.
22. Labels to Organize Your Inbox
Use Labels to store one message in multiple categories, such as class and research
23. GMail Filtering and Rules
Use Filters to skip announcements or listserv blasts...
23. Search to Find Anything
Save time and find any email with power search operators!
Top operators examples:
from:
has:attachment
in:anywhere
after:2012/01/01
24. Delegate Access to Your Inbox
Delegate access to your mailbox for assistants to send or read messages on your behalf.
Go on, try it out
Beginner: Compose and send a new message to a colleague.
Intermediate: Enable 3 new labs.
Advanced: Link your personal Gmail account and send a message from that address.
Google Talk
A Few Ways to Use Google Talk...
#24: Virtual Office Hours or Meetings
#25: Invite Guest Lecturers
Hold meetings with students or colleagues from other universities.
Tip! Initiate a Group IM Office Hours session by adding more contacts.
Go on, try it out
Beginner: Start a video chat with someone in the room.
Intermediate: Start a multi-person video conference session.
Advanced: Share your screen and co-edit a document while in a multi-person video conference.
Google Sites
26. Course Pages
Create a site for your course without any programming or HTML. Embed a class calendar, videos, and much more.
27. ePortfolios
Use Sites to create ePortfolios to showcase your work to colleagues and the community. Or, work with students on their ePortfolios too!
Example: Public Gallery Template
28. Project Sites
Put all project documents in one central place with Sites. Post documents, embed calendars, or lists. Tip: create a file cabinet page.
Example here:
Go on, try it out
Beginner: Create a basic site with information about your course or commitee.
Intermediate: Create a website that embeds a calendar, form, multiple documents, and video.
Advanced: Build a project site or portfolio.
Google Groups
29. Class, Department, or Committee Mailing Lists
Intermediate Application
Use Groups for discussion or announcement lists for classes, departments, or committees. If someone new joins the class or committee than can get up to speed by going to the group web page.
Go on, try it out
Beginner: Join an existing Google Group, like the Google in Education group.
Intermediate: Create your own group and invite 5 members.
Advanced: Create your own group and categorize topics by discussion categories.
More
30. Mobile Sync and Access
Simplify your life: access everything in the classroom, home, office, or on the road with Google Sync or Android phones!
31. Tutorials, Lectures, Video
Use YouTube to share video demonstrations, content-approved films, record lectures, or have students post videos for projects. Go to youtube.com/education.
32. Run Your Class with Blogger
Run your class with Blogger to communicate and distribute information to students. Assign students to write posts for classes! Inspire creativity, wiring, sharing, and reflection.
Not Faculty or Staff?
Check out the deck for Students here:
Ready to go Google?
Additional Resources
More information on Drive
Google Apps for Education Online Training Center http://edutraining.googleapps.com/Training-Home/module-4-docs
Google Drive Blog
Google Drive Plus Page
http://plus.google.com/+GoogleDrive/posts
Recorded Webinars
http://www.google.com/enterprise/apps/education/resources/recorded-webinars.html
More information on Forms
Google Apps for Education Online Training Center http://edutraining.googleapps.com/Training-Home/module-4-docs/chapter-6
Recorded Webinars
http://www.google.com/enterprise/apps/education/resources/recorded-webinars.html
Introduction to Google Forms
Advanced Forms Webinar
More information on Calendar
Google Apps for Education Training Center
http://edutraining.googleapps.com/Training-Home/module-3-calendar
More information on GMail
Google Apps for Education Training Center
http://edutraining.googleapps.com/Training-Home/module-2-mail
GMail Blog
GMail Plus Page
http://plus.google.com/+Gmail/posts
Recorded Webinar
More information on Talk
Google Apps for Education Training Center
http://edutraining.googleapps.com/Training-Home/module-2-mail/chapter-8
More information on Sites
Google Apps for Education Training Center
http://edutraining.googleapps.com/Training-Home/module-5-sites
Recorded Webinars