Alpha Chi Omega

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Finance & Dues

FAQ

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Fall ‘26 - Spring ‘27

Lucy Ruh - AXOIUFINANCE@GMAIL.COM

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CONTACT POLICY

All finance questions, requests, and communication now go through email only:

axoiufinance@gmail.com

• This keeps everything documented and easy to track — no more digging through texts or DMs to find an answer.
• Please do not send finance questions via text or social media — they will not be answered outside of email going forward.
• This helps us stay organized, respond faster, and keep an accurate record for both you and the chapter.

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Table of Contents

• When/How are bills due? ............ 3

• Where do my dues go? ............... 4

• Membership Dues Breakdown .... 5–7

• Reimbursements & Tutoring ......... 8

• Disaffiliation ......................... 9

• Graduating Early ................... 10

• Studying Abroad .................... 11

• Fines .................................. 12

When and How Are Bills Due?

• Platform: Billhighway.com / ReMembers is used to pay dues

• Only members have a login — give your guardians access to your account!

• Bills are posted: 1st semester in August & September (1st or 2nd) | 2nd semester in January & February (1st or 2nd)

• Bills are always due on the 25th of the month they are posted

• Need more time or a payment plan? Email AXOIUFINANCE@GMAIL.com ASAP regarding options

Where Do My Dues Go?

• Everything is included up front (no extra costs besides optional merch/concert tickets)

• National Dues/Registrations — goes to Headquarters, not us

• House Director salary and benefits

• Time Together Tuesday activities

• $100 individual tutoring balance per semester

• Pizza X, Insomnia Cookies, watch parties, extra food

• Daily house cleaners

• Snack room / coffee machine

• Food during recruitment

• Formals, Moms/Dads weekends

• Little 5 activities + ticket

• Philanthropy/recruitment tanks, plumbers, electricians, handymen

• Dues are on par with the rest of Panhellenic — be involved, you only get 3.5 years!

• Future goal: pay slightly higher dues as a sophomore/junior, then only national dues as a senior ($400)

New Member Fees

Spring '26

• National dues: $479

• Alpha Mu dues: $730

• Dues to support facility (bldg fund): $525

• Badges: $100

• Total: $1,834

Live-Out Fees

Fall '26 – Spring '27

• MC '25 & MC '26:

• Fall '26: $1,411 (includes $500 addl rent for 2-yr fall accrual)

• Spring '27: $911

• MC '24:

• Full Year: $822 (billed 1st semester, includes credit from 2-yr fall accrual)

• Senior Live-Out fees for 2026–27 are typically lower than the above.

Live-In Costs

Fall '26 – Spring '27

• By agreeing to live-in, you are responsible for the entire year's costs.

• FULL YEAR Live-In Costs '26–'27: $15,472 (approx $1,719/month)

• Natl dues: $272 | Alpha Mu dues: $1,025

• Dues to support facility (bldg fund): $525

• Room Rent and occupancy exp: $9,100

• Meal Plan and kitchen expenses: $4,050

• Addl rent for live-out accrual: $500

• Total: $7,986/Fall + $7,486/Spring = $15,472 whole year

• Communicate with your guardians about costs before finalizing your live-in decision.

How Do I Do Reimbursements / Tutoring?

• Reimbursement Form:

http://axo-reimbursements.netlify.app/

• Please fill out the form COMPLETELY and CORRECTLY to receive your reimbursement

• Reimbursements are issued as physical checks delivered to your mailbox

• Picked up Mondays — requests submitted later in the week may be delivered the following week

• Questions about budgets/accounts? Just email!

• TUTORING: Each semester, members receive $100 of reimbursable tutoring expenses

• Submit tutoring receipts with full name and total on the reimbursement form — usage is tracked for you

Disaffiliation

• The entire disaffiliation process must be fully completed BEFORE the first billing due date to avoid being charged.

• This means completing all required communication with Lucy Ruh, Katherine King, and Avery Wilke prior to that deadline.

• Disaffiliating after a bill has posted does not automatically cancel or refund that charge.

• If you are considering disaffiliation, reach out to Lucy, Katherine, and Avery as early as possible — do not wait until close to the due date.

• Incomplete or partial disaffiliation paperwork will not pause or waive billing.

Graduating Early

• If you plan to graduate early, notify Lucy Ruh as soon as your graduation timeline is confirmed.

• Billing adjustments for early graduation are handled on a case-by-case basis and require documentation (e.g., updated degree audit or registrar confirmation).

• Early graduation does not automatically reduce or waive dues — you must proactively request an adjustment before the relevant billing cycle.

• The earlier you communicate, the more options are available for prorating your remaining dues.

Studying Abroad

• Abroad — Live-In members: $5,461 (billed Spring '26)

• Abroad — Live-Out members: $136 (billed Spring '26)

• If you are living in and going abroad, your housing contract still holds you responsible per the terms outlined in your signed live-in contract.

• If you can find a live-out member to take over your live-in contract while abroad, you will not be charged the full Live-In Abroad fee — you must notify Lucy or Katherine as soon as that person is secured.

• Exceptions to standard abroad billing require documentation (proof of program dates, enrollment confirmation, etc.) submitted to Lucy Ruh for review.

Fines

• Fines may be issued for missed payments, incomplete forms, or non-compliance with finance deadlines.

• Late payments not communicated in advance may result in a fine in addition to the original balance due.

• If you believe a fine was issued in error, contact Lucy Ruh with any supporting documentation for review.

• Consistent or repeated late payments without communication may result in escalated fines or referral to chapter standards.

• Fines are separate from and in addition to standard dues — they do not replace or reduce your billing amount.

Questions?

ONLY MEMBERS

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EMAIL me: axoiufinance@gmail.com

I do not respond to texts or parents.

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