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SAP Integration

R/3

Integrated Solution

Client / Server

Open Systems

Controlling

Workflow

ABC of Enterprise systems

• An enterprise system is build around an integrated database
• A system, like SAP, contains tens of thousands data tables
• When a user create, change or view data in the system, he or she performs a transaction
• Data changed or created by one user can be exploited by all other users (ex. reporting, tracking, execution of orders, etc.)
• All transactions are traceable, transactions can be reversed never erased

3

User interface

• Users interact with the enterprise system through transactions.
• A large number of pre-programmed transactions exists in SAP
• Each transaction has a transaction code – one can call a transaction if one knows the transaction code
• The SAP menu allows to browse and find the desired transaction
• One can create a user menu or a list of favourites with the commonly used transactions

4

Reports and queries

• Reports and queries are transactions that allow users to view existing data
• A typical query is performed as follows:
• In the first page of the transaction, you must enter the selection criteria for the query (ex. Company code, product code, etc.)
• then, click on to execute the query.
• A table containing the requested data will appear;
• the display and layout can sometimes be modified

5

Entering new data

• Some transactions are designed to change or create new data (create forecast, release production order, change sale price, etc.)
• The interface varies according to data required by the system
• The system will not allow you to save information if all the required fields have not been completed
• You must save/release/confirm before existing the transaction

6

Other useful buttons

• Use the navigation bottoms to go back or get out of a transaction
• You can open up to sessions. Click on to open a new session
• Delete , search , select all , view , enter .

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7

Type of master data

• Material master
• Business partners master
• Production master
• Sales master
• Controlling master
• Financial master
• Human resources master

Main master data : data model

Change Prices for DC 10 and DC 12

11

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Material Master

• Material master data can be related to all organizational levels. General information of a material (description, number, base unit of measure) however has to be related to the highest level of organization - the client .

Material Master - Views

• Basic data
• Classification
• Sales: sales organization data
• Sales: general/plant data
• Sales text
• Purchasing
• Purchase order text
• Forecasting

Material Master - Views

• MRP 1, 2, 3, 4
• Work scheduling
• Storage
• Warehouse management
• Quality management
• Accounting
• Costing

Bill of Materials (BOM)

Planning process

16

Four steps

17

1. Forecast sales

18

Forecasting

Page 4-4

2. Calculate requirements

20

Calculate requirements

Page 4-5

3. Convert purchase requisitions into POs

22

Wait until the raw material is available

23

4. Release production orders

24

25

Understanding production order processing and execution

Understanding production processing and execution

• A planned order is a document created during the forecasting process. This document has no real consequence yet. It can be erased or changed.
• A planned order can be released completed or partially into a production order.
• A production order instructs the shop floor to proceed with production. It cannot be erased or changed
• Release of the production order triggers the good movement of the raw material to the shop floor.
• Once production is completed, the production confirmation confirms the consumption of the raw materials and the good movement of the finished products to the warehouse.

26

Create planned orders

27

Convert planned orders

28

Raw materials are reserved

29

Production is confirmed

30

Inventories are changed accordingly

31

Financial impact

Production Process