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ACCESS Onboarding/Offboarding

Facilitator: Shannon Bradley, NCSA

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OpenCI Award: OCI 21-38296

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Goals of this session

  • This is a brainstorming session to help define the elements of an ACCESS onboarding process that would be used when new team members join the program. We’ll include in this discussion integration of new programs and collaborations with ACCESS, including a possible future CITAP awardee. If there’s time we can consider elements of an offboarding process.
  • I need a volunteer to report out when we reconvene for the 15 minute debrief
  • We have 40 minutes
  • Cameras on if possible. Raise your hand and give time for everyone who wants to speak

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Standard Onboarding, as defined by SHRM

Onboarding is the process of integrating new employees into an organization. It includes the orientation process and opportunities for new hires to learn about the organization's structure, culture, vision, mission and values. Onboarding can span one or two days of activities at some companies; others offer a more extensive series of activities spanning months.

Onboarding is often confused with orientation. While orientation is necessary for completing paperwork and other routine tasks, onboarding is a comprehensive process involving management and other employees.

Why Is It Important to Get Onboarding Right?

All new employees are onboarded—but the quality of the onboarding makes a difference. Too often, onboarding consists of handing a new employee a pile of forms and having a supervisor or HR professional walk the employee around the premises, making introductions on an ad hoc basis. When onboarding is done well, however, it lays a foundation for long-term success for the employee and the employer. It can improve productivity, build loyalty and engagement, and help employees become successful early in their careers with the new organization.

https://www.shrm.org/topics-tools/topics/onboarding

What is an appropriate onboarding process for ACCESS?

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Let’s do some brainstorming

  1. Should we have an ACCESS-specific onboarding process?
  2. How does this onboarding process incorporate both team-level and ACCESS-wide elements?
  3. What should be included in an ACCESS Onboarding program ?
    • What does a new team member need to know to be successful?
    • If you joined ACCESS after it was underway, what information do you wish you had when you joined that would have improved your experience?
    • What is the process for granting them access to the various information source, email lists, etc?
    • How to we introduce them to the ACCESS team?
    • How to connect them with the working groups and standing committees that will be important to them?
    • Are there things you do with your teams or within your organizations that work well?
  4. How can we extend this to other programs that want/need to work with ACCESS and need to understand how ACCESS works to effectively collaborate with it?

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Brainstorming Link: Shannon’s Group

Link to Figjam Board:

https://go.ncsa.illinois.edu/Onboarding-OffboardingBrainstorming

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Thank you! �Return to Main Zoom Room