Planning for Your Upcoming Site Visit: Blue and Green Cohorts

MIRANDA GUTIERREZ

FRANCES KELLAR

ERIN SULLIVAN

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Accreditation Cycle

• 7 Year Cycle
• Preconditions Submitted Twice (Years 1 & 4)
• Data Submitted and Reviewed Annually (ADS)
• Program Review & Common Standards Review in Year 5
• Site Visit in Year 6
• Follow-Up in Year 7, if needed

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ACCREDITATION CYCLE

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Accreditation Cycle

Preconditions

Program Review/ Common Standards

Site Visit

Follow Up

Annual Data Reports

Preconditions

Personalized Technical Assistance

In Year 5, your institution will be assigned a Commission Consultant

• Initial Meeting 1 year to 9 months in advance
• Monthly meetings or more frequently as needed

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Commission Consultant Role

• Institutional support prior to site visit
• Ensure site visit preparations are on track
• Provide input for interview schedule
• Provide updates to the process
• Provide guidance on “sticky” issues
• Facilitate the communication between the team and institution
• Ensure integrity of the process

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When will your Consultant be assigned?

Green Cohort

• Fall 2024 Visits: Consultant currently assigned
• Spring 2025 Visits: Consultant to be assigned

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Big Picture

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Key Dates: Blue

• Preconditions: March 31, 2022 (completed)
• Program Review Submission: October 15, 2022 (completed)
• Common Standards Review Submission: February 28, 2023 (completed)
• Site Visits Fall 2023 or Spring 2024 (in process)

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Key Dates: Green

• Preconditions: March 31, 2023 (completed)
• Program Review Submission: October 15, 2023 (completed)
• Common Standards Review Submission: February 28, 2024
• Site Visit Fall 2024 or Spring 2025

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Accreditation Website Required

• Use the website developed for Preconditions and/or Program Review 
• Make all documentation accessible through this site
• Check all links from an external account/server
• Use an intuitive organizational structure
• Keep it simple

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Website: Keep it Simple

Separate and easily identifiable tabs for:

• Preconditions – General and Program(s)
• Program Tabs – One for each program; include original Program Review submission, reviewers' feedback, and addendum to reviewers' feedback
• Common Standards – Original submission, reviewers' feedback, and addendum to reviewers' feedback
• Interview Schedule
• Any additional Items added before/during site visit

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Sample Accreditation Websites

• Santa Ana USD accreditation website – Induction only
• Teachers College of San Joaquin – multiple programs

Talk to your Cohort Friends! Lots of good examples now.

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Program Review due October 15th (Year 5)

• Reviewed once by reviewers
• Requires specific evidence, limited narrative for context
• Feedback used to inform Institution and focus Site Visit Team
• Institution prepares Addendum for Site Visit Team
• Addendum on website 60 days prior to visit

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Blue and Green Cohort:�Bilingual Authorization Programs

• Transitioned to new standards as of July 1, 2023
• Institutions submitted Program Review to updated program standards and BTPEs
• Evidence should align with the updated standards that will be offered 2023-24 and beyond
• Reviewers will be aware that some candidates may be completing a program under the prior standards  

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Common Standards Review (Year 5) �due February 28th

• Reviewed once by reviewers
• Requires specific evidence, limited narrative for context
• Feedback used to inform Institution and focus Site Visit Team
• Institution prepares Addendum for Site Visit Team
• Addendum on website 60 days prior to visit

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Site Visit (Year 6)

• Verifies alignment with Preconditions, Program Standards, and Common Standards
• Confirms effective and efficient program implementation 
• Is informed by Program Standards and Common Standards Reviews, ADS data, surveys, constituent interviews
• Site Visit Team comprised of subset of PR & CS Reviewers

**Accreditation Handbook Ch. 7: Preparation for an Accreditation Site Visit**

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Committee on Accreditation Decisions

• Full Accreditation
• Accreditation with Stipulations, Major Stipulations, or Probationary Stipulations
• Denial
• IIA institutions – Can be held in provisional status for an additional year if there are stipulations

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Follow Up (Year 7)

• Institution must address all stipulations
• COA may require quarterly reports and/or revisit
• CTC Consultant continues to work with institution until all stipulations are addressed

**Accreditation Handbook Ch. 9: Activities During the Seventh Year of the Accreditation Cycle**

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Accreditation Data System (ADS) �Annual Surveys

• Used by institution for data-driven decision making and continuous improvement
• Reviewed by Site Visit Team
• Included in Accreditation Report

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ADS Resources

ADS website

ADS Office Hours are available – primarily during submission timeframe. See PSD e-News for dates and times.

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Annual Data Submission

• Updated annually by the institution
• Accessed by the Site Visit Team
• Used statewide, in aggregate to provide information about educator preparation in California

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Resources

• Accreditation webpage
• Accreditation Handbook
• Commission Adopted Standards
• Cohort Consultant Support: PSDGreen@ctc.ca.gov; PSDBlue@ctc.ca.gov
• Program Sponsor Alerts

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PSD e-News

Subscribe!

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Questions

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For Questions or Support

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Blue: Email your site visit consultant

Green: ProgramReview@ctc.ca.gov; CommonStandardsReview@ctc.ca.gov; PSDGreen@ctc.ca.gov 

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