Gems and Agents
Cheryl Shirley
Director of Digital
LEO Academy Trust
LEO Academy Trust
‘We’ve told everyone not to input sensitive information into AI models’
How confident are you that every single member of staff is aware of and consistently following those ‘unwritten rules’, especially when they're under pressure or short on time?
In the event of a data breach involving an AI tool, how would you be able to demonstrate to ICO or parents that you had taken all reasonable steps to protect that data?
What can I do?
LEO Academy Trust
Enterprise Grade Licences of Gemini - Added Protections to Education Accounts compared to ‘personal accounts.
Not training AI models
As secure as using Google Drive in terms of protecting data.
What can I do?
LEO Academy Trust
AI in Education: Are we Training or Cheating?
Using AI is like being an athlete. Depending on how you use the technology, you are either building yourself up or hollowing yourself out.
LEO Academy Trust
AI in Education: Are You Training or Cheating?
1. The Steroids
Replacement
Does the work for you
Short term performance
Undermines real learning
2. Trainers
Efficiency
Helps you move faster
Still requires effort
Limited impact on thinking
3. Coach
Development
Guides how you think
Builds capability
Extends thinking
LEO Academy Trust
With thanks to Dina Ghobashy
Efficiency vs. Development: Choosing Your AI Strategy
LEO Academy Trust
Tasks for Efficiency
"The Trainers"
Focus: Speed
Tasks for Coaching
"The Coach"
Focus: Growth and long-term capability
What tasks are great to give up to efficiency and which do we want to use to coach our staff?
Examples of Efficiency Gains in Education using AI
Stay on top of email
Get a daily summary of unread emails
mail_outline schedule
LEO Academy Trust
Stay on top of keywords
Notify me about messages with a keyword
notifications_active search
Track my follow-ups
Auto-create tasks for me from meeting transcripts
task_alt video_call
Keep up on new files
Notify me when a file is added to a folder
create_new_folder insert_drive_file
Automate everyday work with AI agents
LEO Academy Trust
Automate everyday work with AI agents
LEO Academy Trust | Membership Offer
LEO Academy Trust | Brookfield Primary Academy
LEO Academy Trust | Shawley Community Primary Academy
LEO Academy Trust |
LEO Academy Trust
Gemini
LEO Academy Trust | Membership Offer
LEO Academy Trust | Brookfield Primary Academy
LEO Academy Trust | Shawley Community Primary Academy
LEO Academy Trust |
LEO Academy Trust
Gemini Apps can interact with other services called apps to provide more helpful responses to your prompts. For example, Gemini can help you:
LEO Academy Trust | Membership Offer
LEO Academy Trust | Brookfield Primary Academy
LEO Academy Trust | Shawley Community Primary Academy
LEO Academy Trust |
LEO Academy Trust
LEO Academy Trust | Membership Offer
LEO Academy Trust | Brookfield Primary Academy
LEO Academy Trust | Shawley Community Primary Academy
LEO Academy Trust |
LEO Academy Trust
LEO Academy Trust | Membership Offer
LEO Academy Trust | Brookfield Primary Academy
LEO Academy Trust | Shawley Community Primary Academy
LEO Academy Trust |
LEO Academy Trust
LEO Academy Trust | Membership Offer
LEO Academy Trust | Brookfield Primary Academy
LEO Academy Trust | Shawley Community Primary Academy
LEO Academy Trust |
LEO Academy Trust
LEO Academy Trust | Membership Offer
LEO Academy Trust | Brookfield Primary Academy
LEO Academy Trust | Shawley Community Primary Academy
LEO Academy Trust |
LEO Academy Trust
LEO Academy Trust | Membership Offer
LEO Academy Trust | Brookfield Primary Academy
LEO Academy Trust | Shawley Community Primary Academy
LEO Academy Trust |
LEO Academy Trust
Gemini Updates
Gemini Apps can't:
Access attachments, comments or images in Docs or Gmail
Access folders, presentations, spreadsheets, pictures and videos in your Drive
This includes any content that isn't in a document or PDF
To access multiple docs in a prompt, mention all of the desired files in the prompt
Create an email draft or delete emails in Gmail
To use a response as an email draft, learn how to export a response to Google Workspace
Create, draft or delete spreadsheets, PDFs, documents and presentations
To use a response as a Docs draft, learn how to export a response to Google Workspace
Manage content in your Drive, like create folders or move content between folders
Count items in your Drive or tell you how much Drive storage you have
Process and respond to large files
Answer prompts about Slides or Sheets
Answer prompts about images or comments in a document or PDF
Title
Examples of coaching using AI
LEO Academy Trust
Title
Gems
LEO Academy Trust
Think of a Gem as your own custom-built, expert AI assistant that remembers exactly how you work.
BEFORE GEMS
Typing out long lists of instructions every single time you use AI:
"Act as a UK teacher, use the National Curriculum, make it suitable for Year 6..."
WITH GEMS
Give a Gem a permanent job description. Set it up once, and it is ready to work perfectly for you, forever.
auto_awesome
Why Build Your Own?
school
For Teachers
Reclaim your PPA time. Instantly generate National Curriculum-aligned lesson plans, SPaG starters, and differentiated activities without the "blank page fear".
psychology
For LSAs
Your personal SEND toolkit. Feed in a dense lesson text and instantly receive a 3-step scaffolded instruction plan, visual resource ideas, and simplified vocabulary lists.
trending_up
For SLT
A strategic sounding board. Streamline your workload by quickly drafting tricky parent communications, formatting school policies, or summarising data.
The Bottom Line: You set the rules once and it saves you hours every single week.
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Report Writing
LEO Academy Trust
‘It could be construed as lacking personal details by parents/carers’
‘It can sound too formal, parents will know’
‘I’ve had my teachers rewrite them, they were awful!’
Facebook - Headteacher chat
LEO Academy Trust
What can Notebook LM produce?
LEO Academy Trust
LEO Academy Trust
LEO Academy Trust
📚 What is NotebookLM?
Think of NotebookLM as a brilliant research assistant that has memorised your specific resources
Closed Ecosystem
Unlike standard AI that searches the whole internet, NotebookLM only uses the documents you upload.
Instant Transformation
Instantly transform your existing materials into entirely new formats.
auto_fix_high
LEO Academy Trust
🚀 NotebookLM in Action
Upload your School Improvement Plan, Self-Evaluation Form and the latest Ofsted framework.
The Use Case
Use it as a brilliant research assistant to find gaps in evidence.
"Based on our current SIP, what evidence do we have to support our claims for 'Quality of Education' under the new framework?"
The Leadership Benefit
Moves AI from a "replacement" tool to a "coaching" tool.
Helps leaders engage in deeper critical thinking and analysis.
psychology
LEO Academy Trust
📄 Policy & Document Transformation
Leaders can upload lengthy internal documents, such as the Staff Handbook or Safeguarding Policy.
The Use Case
Use "Instant Transformation" to turn a 50-page policy into new formats.
"Create a 5-bullet point summary for new staff induction" or "Draft a parent-friendly FAQ..."
The Leadership Benefit
Focuses on Efficiency by helping leaders move faster.
Reduces time spent on repetitive formatting and initial drafting tasks.
speed
LEO Academy Trust
⚖️ Policy Compliance Analysis
Upload your school's existing policy (e.g., Attendance or Safeguarding) and a newly released statutory guidance document.
The Prompt
"Compare my current school policy against the new 2024 guidance. List exactly what is missing or what needs to be reworded to remain compliant."
The Benefit
Eliminates "word-search" fatigue and ensures 100% coverage.
Review requirements in minutes rather than hours.
verified_user
What about uploading your Teaching Slides?
For Class Teachers
Make your resources work harder. Upload a single Slide Deck on the Maya civilisation and instantly generate:
For LSAs
The ultimate accessibility tool. Turn dense reading comprehension into:
• Engaging 10-minute 'podcast'
Perfect for children with lower reading ages or visual impairments.
headset
The Bottom Line
You already have high-quality, National Curriculum-aligned content. NotebookLM simply remixes it into perfectly scaffolded resources in seconds.
LEO Academy Trust
How else could we use AI to coach?