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Hockey Hierarchy

USA Hockey (USAH)

Districts - Rocky Mountain District (RMD)

Affiliates- Colorado Amateur Hockey Association (CAHA)

Member League if applicable

Member Associations

Teams

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Responsibilities:

We (Affilitate Registrars) are responsible to make sure rosters meet USAH standards. Players in correct age group (we can check age, but not grade level, or eligibility for specific high school team), coaching education program (CEP) requirements met. We are also responsible to ensure tournament rules for all in state tournaments follow USAH and CAHA rules.
You (team and/or association) are ultimately responsible for monitoring the following (we can help in limited fashion): mid season SafeSport expirations and completions, redlined team members aware of status and not on bench.
You (team and/or association) are solely accountable for: monitoring suspensions received and served, accuracy of USAH 1-T and scoresheet rosters, eligibility of players for your specific roster (ie, player school, grade level).

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Registration Basics

USAH Registration – April 1, 2026 – August 31, 2027. Teams beginning in August or participating in Labor Day tournaments are considered next season teams and those players, coaches will need the next year’s confirmation numbers.

Volunteers and managers are free, but no on ice participation allowed.

Confirmation #'s collected by association.

Association registrar submits #'s into registry portal and creates rosters.

Only your association registrar can add, drop, or edit your players or staff.

Affiliate registrar (Susan or Sherry) reviews and approves submitted rosters.

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Manager

Responsibilities

Team Communication

Team Finances Check w/Associations for guidelines

Team Documents

Team Events

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Communication:

Key to Success

Delegation:

Key to Sanity

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Team Communication

Liaison/buffer between families and coaches.

Work with and support coaching staff.
Problem resolution and 24-hour rule.

Liaison between team and association.

Know your resources.

Start of season.

Collect payments, forms, contact information.
Solicit volunteers/assistants (treasurer, fundraising coordinator, game day volunteers).
Parent behavior.
Team app.
Team calendar.

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Team

Finances

Bank account.

Do NOT use personal accounts.
Debit card helpful.

Budget.

Collect in advance.
Save all receipts, keep meticulous records.
Avoid cash.

Payment policies.

Past due policy, bounced check policy, payment plans.
Do not pay out of own pocket to cover someone else.

Coaching expenses.

Mileage, air fare, hotel, per diem.
HC vs AC, parent vs non-parent coach, receiving stipend?

CHECK WITH ASSOCIATION FOR GUIDELINES

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Team Documents and Team “Books”

Required for "book".
Link is most accurate and up to date.

USAH 1-T Roster.

Required with new templates to comply with the Colorado Safer Youth Sports Act.

Code of Conduct.

Optional.
Do NOT use USAH form.

Consent to Treat.

Do not need in book.
Be able to produce if requested.

Game Sheets.

For out of state play.

Travel Permits.

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Roster

Terminology

1-T roster is the official USAH roster.
Team Name and Team ID number.

USAH moving away from mites, squirts, etc to ages.
U comes after the age.

Season and Type.
Classification, Category, Division.
High School rosters are for HS teams not for 16U or 18U.
16U and 18U rosters are for 16/18U not for HS teams.
Approved by your Affiliate Registrar.

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ROSTER LINKS

Upon the initial roster approval, the Association Registrar and the Head Coach (HC) as designated on the roster receive an automated email with a link to the roster.
Request the link from your association registrar.
If the head coach changes send the newly designated HC the roster link.
The link should also be shared with co-team managers and any potential acting head coaches.
Save the link for the duration of the season.

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USAH 1-T Roster

Link has the most up to date information.

Roster must include players, coaches, manager, and locker room monitors.

Only those rostered as coach or player can be on bench or ice.

Team ID number.

DOB and citizenship verification.

International transfers for non-US citizens.

Goalies identified and jersey numbers added.

Redlines (cannot participate) and Roster Notes.

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Roster

Notes

At top of roster.
List of coaches that need to complete or update CEP requirement prior to 12/31.
Upcoming SafeSport expirations.
Approved play ups or play downs.

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Redlines

Ineligible for roster/participation.
Incorrect age group.
SafeSport expired mid-season.
CEP (coaching education program) missing or

expired after 12/31.

Found at bottom of roster.
Once missing requirement is complete please ask your registrar to resubmit the member to remove redline.

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Roster Requirements

USAH Roster Limits

Bench Limits

Roster deadlines

Must have manager and minimum of 2 non-coach LRMs on roster to start season.
DOB and Citizenship verified for all players on a 10U roster to be added to roster.

Maximum of 20 players for youth/girls rosters.
Maximum of 30 players on High School roster.
No limit to number of staff.
No 8^th graders, 5^th year students, or post grads on HS rosters.

20 players maximum, of which no more than 18 can be skaters for youth, girls, and High School teams.
4 coaches maximum.

Student coach counts as 1 of the 4.

Must be registered and rostered as a coach or player to be on bench. Coaches not rostered as a coach (ie; LRM, volunteer, manager) cannot be on the bench.

No USAH/CAHA deadline to add/delete players or staff.
Follow league and association rules.

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USAH DUAL ROSTERING RULES

Can be on non-NTB roster and NTB roster.

Can be on more than one non-NTB roster.

Follow affiliate, league, and association rules.

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CAHA Dual Rostering Rules

Cannot roster on two travel teams or on a Tier Two team and travel team.

May substitute in emergency.
Includes goalies.

Rostering on more than one CPHL or CRHL team is allowed if league approves.
Can roster on CPHL AND tier, travel, or CRHL if league rules allow.
Can roster on CRHL AND tier, travel, or CPHL if league rules allow.
May request CAHA approval to roster on two travel teams if numbers issue.
May only participate in State playoffs with the highest team rostered on.
Leagues might have additional dual rostering rules.

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Coaching Education Requirements

To participate with the team past 12/31 all coaches must show a CEP with an expiration of 2027 or later. An expiration of 20** also works. Level 4 and 5 with 2026 expiration need 5 continuing education credits.

Can monitor via roster link.

If coaches wait until November classes are very hard to get into.

Requirement not met by 12/31, will be redlined and unable to participate with team for remainder of season.

New class for brand new 6U/8U coaches.

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Additional Roster Requirements

Age Modules:

Coaches.
The module correlating with the age group of the roster must be done to be added to the roster.

SafeSport:

Coaches, managers, locker room monitors, volunteers and more.
2009 birth year and older players.
Must be complete to be added to a roster and to stay on a roster.

Screening:

Coaches, managers, locker room monitors, volunteers and more.
Must be complete to be added to a roster.

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SAFESPORT

Expires 12 months from date last taken.

Email notification 30d, 15d and 1d prior to expiration date.

Will not be able to access course unless 60d or less from expiration date.

Access through USAH or CAHA site, NOT through Center for SafeSport site.

Follow link in notification email.

Will NOT receive certificate (unless accessed incorrectly).

Can add SafeSport taken for other US Sports organization to profile.

Players born in 2009 and earlier need SafeSport

USAH system will auto-redline anyone whose SafeSport expires mid-season.

Once the expired SafeSport has been updated the Association Registrar must be notified to resubmit the member.

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SCREENING

Screening must be done through USAH. Link is on CAHA site as well.
No other screens are accepted by USAH.
Every two season requirement.
Can take 1-2 weeks for results.
$30 for US citizens that have been living in US.
$75 if Canadian citizen or recently living in Canada.
$150 or more for international screens.
Email after registration confirms that one has signed up for a screen.

It does NOT mean that screen is complete.
If results are very slow in coming back, the member should check junk/spam folder in case NCSI has asked for more information.

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Even if requirement is completed, the member is NOT eligible to be on the bench until added back to the roster.

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All teams must have at least two designated non-coach locker room monitor (LRMs) on their roster. A team manager can fill one of these roles. Must be designated on the roster.
A coach can be a LRM, but each team must also have 2 non- coach LRMs.
Coaches added as LRM only are not allowed on the bench.
Best practices include 2 responsible, screened, SafeSport trained adults inside the locker room any time players are present.
If only one monitor is present, the LRM can be outside of the locker room, close enough to hear inside the room. Within arms reach, with door propped open an inch or so. They should be communicating with the players inside the room frequently.
LRMs must be present any time a player goes to the locker room during a game or practice.
Any time only one player is present, there must be at least 2 LRMs.
If only one LRM is available in the above situation, must wait until multiple players are present before allowing anyone in the locker room.
Use of cell phones is prohibited in locker rooms.

Locker Room Policies

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�Out of Age Range

Play

Require CAHA pre-approval.
No more than 3 boys and 3 girls per association.
Based on numbers or skill.

8U to 10U play ups.

Require CAHA pre-approval. No more than 2 players per association.
Based on skill.
Can ask for approval of temporary substitute goalies.

12U to 14U play ups.

Require USAH pre-approval.
Must have documented medical reason to play down.
Size is not a medical reason.
Flex roster might be option.

Play downs.

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Game Related Terminology

League game: Can be part of in state or out of state league.
Tournament: 3 or more teams compete to declare champion.

Needs sanction #.

Showcase: Two types.

League games: Multiple teams/games during designated time span with no champions declared. No sanction # needed if all from same league. If guest teams included need sanction.
More than 3 teams from more than 2 associations that are not part of the same league compete during designated time span without declaring champion. Needs sanction #.

Non-league game: Aka scrimmage, exhibition game, association exchange.

On full ice using USAH officials.
No champion declared.

Controlled practice: Aka scrimmage.

Coaches on ice controlling play instead of officials.

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Do NOT participate in unsanctioned play.
Verify that all tournaments are sanctioned by USAH or Hockey Canada.
Verify that all opposing teams have a USAH 1-T roster.

REGULAR SEASON

OFF SEASON

If participating in unsanctioned event under CAHA/USAH member association umbrella must follow unsanctioned play policies.

Waivers.
Different team name.
Different jerseys.

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Team Events - Games

Games – league, non-league, tournament.

Volunteers needed.

Penalty box for all games.
Score and clock for home (league and non-league) games. Tournaments often provide score/clock workers.
Non- league: need to work out details with opposing team.
Music – optional.

Bring blank scoresheet and roster labels.
Have roster link handy.
Temporary adds should be designated as affiliated player or for one game only.
Verify that officials are present.

Can proceed if only one missing if both teams agree.
Know who to call if officials are missing.

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Ice – schedule and pay.
Officials – schedule and pay.
Work out details with opposing team.

Reciprocate.
Split costs.
Score and clock.

Non-League Games

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Tournaments

Application and entry fee.
Travel permit if out of state.
Travel plans.

Flights.
Hotels.
Stay to Play.

Team vans or bus.

Designated parent van drivers need screening and SafeSport.
Two screened, SafeSported adults per van.

Team meals, team activities.

Bring:

Roster link and paper copy.
Roster labels.
Travel permit if applicable.

Typical check-in is one hour prior to games.

Home tournaments and other association wide events.

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TRAVEL

PERMITS

Travel permit needed for any, and all, out of state play.

Includes league, non-league, and tournament play.

Team ID Number needed for travel permit.

Tournament sanction number required for all tournaments.

All travel permits online via Forms, Docs, Links minimum 2 weeks ahead of travel

Three types of permits. Be sure to use the applicable one.

Improved travel permit process on new CAHA Crossbar site.

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PRE-GAME

Check roster link for accuracy.
Re enter team ID in Game Sheet if needed.

Work with coach to scratch absent players and ID starting goalie.

Scratch absent coaches. If HC is absent, ID acting HC.

Coach MUST sign scoresheet indicating it is accurate. All players and coaches on bench and game sheet must also be on USAH 1-T roster. No more than 20 players, including goalies, showing as active.

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Roster Labels

For back up paper scoresheets.
For out of state play.

Labels preferred. Avery 5163.
Do not cover up sign off area.

Players and coaches listed.
Same name spellings as USAH roster.
List players in alphabetical order by LAST name.
Goalies and HC identified.

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ADDITIONAL GAME INFORMATION

Suspensions served must be noted.
Notify Alan McLean, CAHA VP of Discipline, of any suspensions served or received while out of state.
All in-state games on full ice using USAH officials must be scored and posted on GS.
Coaches must sign ALL scoresheets – in state, out of state, ipad, paper, league, non-league, tournament.

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Game

Suspensions

Suspension begins 45 minutes prior to game time.

Suspension ends 30 minutes after game ends.

No contact with team while serving suspension.

Includes electronic contact.

Can be in stands.

Can't be in locker room.

Can't be in vicinity of player bench.

Must be on 1-T roster while serving suspension.

Match penalty more stringent.

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PENALTY

REMINDERS�

12 minute or less period – minor = 1 minute.
Greater than 12 and less than 17 minutes – minor = 1.5 minutes.
17 minutes or greater – minor = 2 minutes.

USAH minor penalty times for 12U and younger.

Minor penalties for 13/14U and older = 2 minutes.
Misconduct penalty for all ages = 10 minutes.
Major or Match penalty for all ages = 5 minutes.
If playing out-of-state the above times could be different.

Per CAHA rules.

4 penalties in one game to one player = game misconduct (suspension).
12 penalties to team in one game = game misconduct (suspension) to HC.
No stand-alone major penalties – all are accompanied by game misconduct.

Other penalty rules.

Equipment violation if no neck protector.

Neck guards are mandatory for ALL players.

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Last Minute Emergency Situations

No Goalies -
Add to roster if advance notice.
Borrow from another team.

Can add “for this game only” on Game Sheet.

Dress skater as goalie.
Play with 6 skaters.

No Coaches -
Add to roster if advance notice.
Borrow from another team.

Prefer all required credentials.
Must have minimum of Safe Sport and Screening.

Place team manager or other volunteer on bench.

Must have Safe Sport and Screening.

Add to Game Sheet with note in game notes that this was an emergency substitute.

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POST GAME

Official signs the scoresheet. Coach should review data first.
Games should be scored live and uploaded right after game.

If issues have 24 hours to enter.

Check for accuracy.

Players listed on USAH roster and present at game.
Game suspensions being served noted.

Out of state – check prior to leaving rink.

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CAHA

STATE REC CHAMPIONSHIPS

Game counts - 14 per player.
Roster rules.

Must be on USAH 1-T roster game day to count the game.
Can double roster during season IF CAHA, league, association approve.
Can NOT double roster during playoffs, includes goalies. Must play on highest rostered regular season team.
Goalies CAN count games if dressed and on bench as back up.

Credentials.

No formal credential checks.
Must be able to produce game count verification if requested.
Players must have dob and citizenship verified by 12/15.

Send needed documentation to your association registrar.
Passport, birth certificate, Real ID driver’s license.
Please do not send documents for players already verified.

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Award Patches

Request at END of season with accompanying scoresheets.

Hat Trick – 3 goals in same game.
Playmaker – 3 assists in same game.
Shut Out – no goals against.

One patch per player per category.
We send these to you and you distribute to your players.

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ADDITIONAL RESOURCES

USAH website.

Annual Guide and Rule Book

CAHA website.

Policies, Manager Resources, Tournament page, Scoring Guides.

CAHA personnel.

Alan McLean – VP of Discipline, discipline@coloradohockey.org.
Jen Bosier – Scoring Admin., scoring@coloradohockey.org
Sherry Beardshear - Affiliate Registrar, sherry.beardshear@usahockey.org.
Susan Cardasis - Affiliate Registrar, susan.cardasis@usahockey.org.

League.

Rules.

Association.

Registrar
Hockey Director

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Thank you

and

have a great

hockey season!

Susan and Sherry

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