Title:

Preamble to Handbook

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The purpose of this handbook is to outline the vision and core values that RCE embraces as both inspiration and a road-map to guide our community toward a shared purpose.

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Vision

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We at Rachel Carson EcoVillage are a sustainable, caring, diverse, inclusive, and collaborative community. We envision a world where people value connections with each other and with nature, and human life contributes to the life of the planet. As a community and as individuals, Rachel Carson EcoVillage embraces socially and ecologically creative living.

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Mission

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Our mission is to create a community where people and nature thrive. We

believe that people have a valuable and purposeful role within the environment and that our presence can and should enhance the vibrancy and resilience of complex living systems.

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Aims

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We aim to accomplish our mission by

• building a 35-unit cohousing ecovillage on the Eden Hall campus of Chatham University.
• attracting people who share a desire to participate in the community and also value the differences among each other.
• practicing constructive and compassionate communication so that we

can govern our community equitably and effectively as a sociocracy.

• cultivating a low-energy, low-carbon lifestyle.
• contributing positively to the health and resilience of our natural ecosystems.

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Values

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Respect and Inclusion

• We seek out and are open to new ideas and to all interested people who share our vision and values and are able to share fully and fairly in community responsibilities.
• We value people of all backgrounds and work together to ensure that all are heard, recognized, and appreciated. (Mosaic Village)
• We value children as members of the community and encourage their participation and leadership.
• We support people of all ages to enter, stay and participate in the community throughout their lives.
• We value a life together expressed through an intergenerational, economically, racially

and culturally diverse community. We seek to include and empower every member of the community through sociocratic governance (Adams Creek)

​

Planning Group Domain

Community Life and Governance

CLGPG final consent

220914

Next policy review date:

April 2023

See also:

Use of Community Space, Community Participation, Visitors to

RCE, Volunteering for Work on the Eden Hall Campus, Conflict Transformation

Title:

Assistance for RCE Residents

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The Rachel Carson EcoVillage values community and we care about our neighbors’ well being. We are not a continuing care or an assisted living community but strive to help residents on a limited basis with their short-term needs.

​

The purpose of this policy is to define the levels and provision of assistance for RCE residents. This will be accomplished through Helping Partners.

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Helping Partners is a subgroup of the Community Life and Governance planning group. Helping Partners identifies internal and external resources which facilitate wellness and inclusiveness for RCE members with various needs and abilities.

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Direct Assistance, Non-medical services

The Helping Partners group will facilitate direct assistance for RCE members in case of

short-term illness or unexpected events. Examples of this direct help might include picking up a prescription or mail, transportation to an appointment, assisting with shopping or pets.

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Resources for Non-medical Services/Assistance

The Helping Partners group provides information about community resources for on-going, non-medical support. Non-RCE, non-medical assistance available in our area may include but is not limited to food delivery services, transportation services, and home cleaning services.

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Resources for Medical Services/Assistance

The Helping Partners group can provide RCE residents with information about medical resources, however, residents or their families/designees are responsible for arranging and providing their own medical services and assistance.

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Requesting Assistance

RCE members may request assistance by contacting the Helping Partners Subgroup whose services are coordinated based on the availability of RCE volunteers.

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Planning Group Domain

Helping Partners Subgroup

CLGPG Consent date:

220608

Next policy review date:

April 2023

See also:

Helping Partners

Title:

Car Sharing Options

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The purpose of this policy is to define the car sharing options that might facilitate RCE’s goal of one parking space per unit, with the consequent limitations on the number of vehicles accessible in the village.

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Development of a culture of car sharing is one goal of RCE. Car sharing can lead to a reduced environmental footprint, potential migration to use of electric vehicles, reduced land use for parking, and the encouragement of a culture of collaboration and cooperation between members (e.g., consolidating the running of errands). This policy will be further developed by the Car Sharing Subgroup.

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Definition

Car-sharing is a membership-based service that makes motor vehicles available to all qualified drivers in a community.

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Car Sharing Options

Any or all of these options could be appropriate for RCE. Which option(s) is/are optimal would depend on member travel demand characteristics.

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Simple Sharing of Single-Owner or Multiple-Owner Vehicles

The owner(s) agree to share a vehicle and users work out for themselves the costs and the scheduling. There are issues regarding insurance: while most insurance carriers specify only that all members of a household be covered for any vehicle owned by a household member, within RCE, all frequent users of an informally shared vehicle should be listed on the owner’s insurance. This will add cost, but still be less than for multiple vehicles.

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Limited-Liability Corporation (LLC)

An LLC owns and insures the vehicles and administers the coordination of usage and maintenance costs, usually via a membership fee system. The insurance per vehicle would be higher – perhaps by a factor of three – but less per user. This approach would also require the purchase and maintenance of a software package to administer the scheduling, etc. The LLC can be either part of the co-housing legal structure itself or a separate entity.

The applicability of an LLC for car-sharing at RCE will be determined by RCE’s LFPG.

​

Commercial Car Sharing

New businesses have been created and are being created to implement various business models that facilitate car sharing. For example, Austin, TX has the Avail system that rents used cars owned by private citizens. Avail takes care of the car exchange, cleaning, inspection, and in collaboration with Allstate insurance, the insurance process. Universities including Chatham, Pitt and WVU have zipcars based on campus; accessible by anyone with a Zipcar; scheduled on-line.

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Insurance

Other cohousing communities have identified insurance as the greatest challenge to car sharing.

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Vehicle Maintenance

In the simple sharing (of single or multiple ownership) options, the owner(s) would work out agreements regarding gas, maintenance, cleaning, and all other cost items. These issues would not be the responsibility of CLG.

​

Under the LLC option, costs and responsibilities would be part of the LLC structure, supported via monthly member dues. The Lancaster CoHousing video describes such a structure.

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Scheduling

In the simple sharing (of single or multiple ownership) options, the owner(s) would work out all agreements regarding scheduling the usage, fuel, maintenance, and cleaning. These private negotiations would not be the responsibility of CLG.

​

Under the LLC option, scheduling would be part of the LLC structure.

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Planning Group Domain

CLGPG

Consent date:

220615

Next policy review date:

April 2023

See Also

Motor Vehicles and Parking

Title:

Carts (Community shared)

​

The purpose of this policy is to provide guidelines for shared cart (RCE owned) use, storage and maintenance in the community.

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Definition

The community will own wheeled carts for the conveyance of items to or from locations within the community (homes/garage/common house/parking area/vehicle/campus).

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Carts (General)

RCE will have carts designated for non-garden needs and for garden specific chores. The carts will be stored under cover in a designated area. Residents return carts to the designated area when not in use for the convenience of all users. When unable to return the carts to the parking area they should be left near the main walkways/roadways so they can be returned by others going to the parking lot/designated storage areas. If the carts become soiled during use they will be swept or rinsed out before being returned to the parking lot.

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Cart Identification

Each cart will have a unique mark (numbers/letters.) This mark will be used for identification if maintenance or repair is required.

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Cart Repair/Maintenance

If a cart is broken or needs obvious maintenance (flat tire, squeaking wheel, missing hardware etc) report the cart and its problem to the maintenance group, following the maintenance group’s reporting procedure.

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Carts (Non-Garden)

RCE will have several wheeled carts for the use of residents and others who need to convey items from place to place in the community. These carts are not for garden use.

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Carts (Garden)

RCE will have several wheeled carts for the use of residents and teams while doing gardening or trail work. Carts may be used in the RCE area or on Chatham Eden Hall property. Plant, tree or soil materials should be emptied from the carts after use to prevent damage to the carts and to prevent spread of plant disease.

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Cart Sources

https://cartsvermont.com/ https://www.amleo.com/Search.aspx?ss=garden+carts https://www.gardenersedge.com/Category.aspx?c=R08B&pgsize=all&pgnum=1

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Carts (Community shared) (cont)

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Planning Group Domain

Community Life and Governance

Initial consent date:

211228

Next policy review date:

April 2023

See also:

​

Title:

Children and Childcare

The purpose of this policy is to welcome children as an enriching, energizing aspect of the community, to value and respect children and to help keep them safe. We encourage the children of RCE to develop responsibility and respect toward other living beings and the environment, in our community and beyond.

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Definition

Children are defined as people under the age of 18 years old.

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Adult Responsibility for Children

While the ultimate responsibility for children resides with their parent(s) or guardian(s), the community as a whole recognizes that nurturing children is also a shared responsibility for those who have close day-to-day interaction. At any given time, each of our children should know who is responsible for them. If a parent/guardian asks another adult to watch a child, the child will be informed of who is responsible. If another community member has a question or concern about what a child is doing they should speak to the responsible adult immediately.

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Children and Property Damage

When any property (e.g. windows) is damaged by RCE children or child guests of RCE members, the family of the child (or whoever invited the child), will be responsible for clean-up, repair and/or compensation. Once children are old enough to do so, they are

expected to clean up after themselves. Parents of children are responsible for seeing that this happens. Given that parents are sometimes not aware of something that has not been picked up, other community members should lovingly encourage children to pick up and/or to contact a parent if some clean-up task has been left undone.

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RCE’s Common House

Children are valued members of the community, and the Common House is part of their home. Some things in a child's home are off-limits or require special permission to use, and this also true for the Common House: Use of any potentially dangerous equipment (knives, mixers, stove, etc.) can only happen if the child's parent/guardian has given permission and a responsible adult is present. Quiet hours and quiet spaces should also be respected.

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Private Homes and Yards

Children are welcome to play in common areas and should play in private areas (homeowner’s yards, garages etc.) only when permission is given by the homeowners.

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Planning Group Domain

Community Life and Governance

Initial consent date:

211117

Next policy review date:

April 2023

See also:

Use of Community Space; People on Wheels; Quiet Hours

Title:

Common House Library

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The purpose of this policy is to provide guidelines for a shared library in the Common House.

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Definition

The RCE library space will house media for reference or general reading/audio/video use. The RCE shared library will be accessible to anyone using the RCE Common House. Most of the library items will be donated by residents. An Ecovillage member may volunteer as library coordinator for a period of X months duration, or there will be a x person group that coordinates library/library materials for a period of x months.

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Location

The RCE library will be housed in the Common House. (define location when known).

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Use of Space

The library will provide a quiet, comfortable space for browsing or reading. The space may be multifunctional and co-exist with another RCE space (living area, yoga room, classroom etc). The library will be open to members whenever the Common House is available to members. Library volunteers/coordinator/members will maintain the area to prevent tripping and fall hazards.

Donations to the library will be left at (define location when known).

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Library Materials

Library materials may include books, audio, videos, maps, magazines and journals, and media for members with differing needs. Available space will determine if/when donations will be accepted. The RCE newsletter/communication method (post move-in) will keep RCE members informed about the library and if/when donations are being accepted. The library will retain some books that act as resources/reference material for the residents, and these books will be marked accordingly (sociocracy, gardening reference, ecology, atlas, arts etc).

​

Donated materials that are not retained for reference material will be dated in pencil or sticker with the date of donation inside the front cover, or by sticker on the book spine or media container. These items will be placed in a “Free books/Take One Leave One” area. Any of these items that are still in the library after x months will be donated to a local charity or sold with proceeds returned to RCE. This culling is meant to avoid overstock, clutter, hazards and to keep the space dynamic and desirable for residents.

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Planning Group Domain

Community Life and Governance

Initial consent date:

220323

Next policy review date:

April 2023

See also:

Take It Or Leave It (TIOLI)

Title:

Communication to RCE Residents

​

The purpose of this policy is to provide general guidelines for communication with RCE residents.

​

It is important that all residents have access to community-wide information (renters as well as member owners). General communications should be informative and efficient, and make use of the least intrusive, most accessible methods possible. To this end, there will be a centralized system that allows RCE members to access information simply and efficiently.

This system will be managed by the Communication Coordinator (CoCo) whose role is associated with the RCE Administration and Planning Group.

​

The Communication Coordinator (CoCo) coordinates overall messaging, and with every member when there is an emergency need. The role of Communication Coordinator is under the Administrative Planning Group. In the event that the CoCo is unavailable a designated backup will be available (CoCoCo).

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Emergency Communication

In case of emergency dial 911

​

The Communication Coordinator follows an emergency contact protocol to assure all residents are notified if the emergency impacts all residents. The protocol will be developed for community use prior to move-in. The protocol will reference campus and/or township procedures. Note: The CoCo does not replace the 911 contact responsibilities of individuals.

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RCE Contact List

The CoCo will maintain two contact lists for RCE members: a general contact list and an emergency contact list. Please notify the CoCo when your contact information changes.

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Methods of Communication

RCE will use a software platform, TBD, to communicate events, messages and emergency notices while preserving the overall privacy of residents. The CoCo is responsible for maintaining the information on this platform. Volunteers will assist the CoCo as needed.

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Planning group Domain

Administration

CLGPG consent

220629

Next policy review date:

April 2023

See also:

211214 APG role descriptions

Title:

Community Participation, General

​

The purpose of this policy is to clarify expectations regarding members’ participation within RCE.

It is the expectation that all adult residents of RCE commit to a minimum of 6 hours/month of volunteer participation split between roles noted in Community Participation as outlined below and assignments outlined in the related policy, Volunteering for Work on the Eden Hall Campus. Because of the importance of Community Participation, a maximum of 50% of a given resident’s volunteer time will be dedicated to volunteering for work on the Eden Hall campus. Young adults are encouraged and welcome to participate in community volunteer activities.

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Community Tasks

Community is built through each person’s active participation and commitment to the wellbeing of our shared project. For this reason every RCE member commits to contributing their skills and abilities, and helping complete community tasks.

​

A broad list of community tasks (comprising opportunities for people of all ages and abilities to contribute) will be compiled and maintained by X and available through X.

RCE members will select tasks from this list and mark them as complete when they have been accomplished. The expectation is that people contribute to the community each week, with no upper limit on how often they do so.

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Community Governance

Adult RCE members (age 18 and older) are expected to contribute to community governance by maintaining their familiarity with sociocratic practices and developing effective communication skills (such as those used in nonviolent communication).

Adult RCE members are expected to attend and participate in membership meetings, participate in sociocratic decision making and selection processes, and to fill roles required for sociocratic governance.

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Community Meals

Sharing meals is a wonderful way to build and celebrate community. RCE members are expected to participate in community meals, including the cooking and serving of meals. A coordinator will set up a consistent rotation of teams to implement a schedule for meal prep/cleanup, so that a team is called on only once per so many weeks. Any individual with a conflict simply trades with someone else.

Sign up sheets for meal preparation, serving and clean up will be available through the coordinator. The schedule for and sign up sheet for attendance at community meals will also be available through the coordinator.

Community Participation, General (cont.)

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Community Joy

Every RCE member, regardless of age, is asked to contribute to community joy. This may consist of (but is not limited to) appreciation for one another and our world, sharing laughter, skills, interest, and kindness. Experimental forms of community joy are encouraged.

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Planning Group Domain

Community Life and Governance

CLG Consent Date

220812

Next policy review date:

April 2023

See also:

Volunteering for Work on the Eden Hall Campus; Use of Community Space; RCE Community Governance Agreement

Title:

Conflict Transformation

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Community and Conflict

As members of Rachel Carson EcoVillage, we value community and strive to live together amicably. We understand that conflict is a natural part of community. We believe closeness can grow from conflict, and that it is best resolved cooperatively.

Active Listeners Group

The Active Listeners Group is a subgroup of the Governance Group.

As effective communication skills are crucial for a healthy community, the Active Listeners group provides regular opportunities for RCE Members to develop and practice communication skills and conflict resolution strategies.

The Active Listeners group offers communication resources to RCE members during conflict. They do not offer judgements or therapy.

Find information about the group, including resources and programs HERE (tbd).

Addressing Conflict

The Active Listeners group helps individuals and groups within the community address conflicts through Nonviolent Communication and other strategies that promote effective communication, understanding, and personal responsibility.

​

The following process is offered as a guide for community members to follow when working to resolve conflicts.

• Any RCE members experiencing a conflict speak directly and objectively with each other. They are encouraged to engage in compassionate dialogue, and to attempt to resolve the conflict themselves. The Active Listeners group is available as a resource to RCE members at any point and can assist them in preparing for this discussion upon request.
• If the concern remains, either party approaches the Active Listeners group to discuss the situation. The Active Listeners group may provide one or more neutral RCE community members with experience in Nonviolent Communication to meet and consult with both parties.
• If the concern remains after this meeting (or series of meetings), the Active Listeners group may refer the matter to an appropriate planning group and/or outside resource.
• At every step, RCE members aspire toward curiosity and openness, with the intent to understand one another and strengthen our community.

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Planning Group Domain

Governance

CLGPG consent

220328

Next policy review date:

April 2023

See also:

Communication to RCE Residents, Use of Community Space, Nuisances

Title:

Construction Projects and Repairs

​

The purpose of this policy is to promote community friendly practices during construction projects and repairs, reducing or eliminating noise and mess that might be considered nuisances. Residents who engage contractors or others to complete construction projects and repairs are responsible for informing those contractors and others of the related policies.

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Construction Projects and Repairs, Timing

Construction Projects and Repairs should be completed during periods that are not designated as Quiet Hours. Residents should be notified in advance of extensive work being done on either the shared or private spaces of the RCE community. Scheduled work should be announced during a resident meeting, or through a general community announcement or a community bulletin board (or something similar).

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Construction Projects and Repairs, Staging Area

Whenever possible, staging areas in shared space should be discussed and planned in advance by the RCE community or designee. Given the vagaries of scheduling work, flexibility is encouraged when notification in advance is not possible.

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Construction and Repair Vehicles, Parking

Contractors, repair persons, and others involved with construction projects and repairs shall park their vehicles as directed by the RCE Parking Coordinator.

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Construction Projects and Repairs, Storage of Equipment and Supplies

All RCE residents, visitors, contractors, and other workers are expected to keep the shared spaces (including interior and exterior) free and clear of construction materials, tools, and waste.

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Construction Projects and Repairs, Waste

All waste from construction projects and repairs should be disposed of responsibly. Reuse and recycling are encouraged. RCE representatives may designate the location for placing a dumpster or other receptacle for construction waste. Owners are responsible for the removal of any waste not removed by the contractor.

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Planning Group Domain

Legal and Finance

CLGPG Final Consent

220812

Next policy review date:

April 2023

See also:

Nuisances, Motor Vehicles and Parking, Quiet Hours, Waste, Recycling, Composting

Title:

Exterior Building Improvements

The purpose of this policy is to provide guidance to homeowners concerning improvements while protecting the overall character, durability, and ecological integrity of the community. This policy also includes exterior improvements to the common house, though the procedures will differ.

​

Definition

Exterior building improvements encompasses any changes to a building by a homeowner that affects the exterior of the building. This includes porches but not fences (See Fences policy) or non-building landscape features. Those features are also in the domain of the buildings and structures operations team, but addressed in other handbook policies.

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Ownership and Management of Building Exteriors

The exterior materials of all buildings are “common elements” that are maintained by the community in order to preserve the long-term performance and aesthetic quality of the community. No penetration of a building’s exterior envelope is permitted, since it might compromise the durability and function of the units. Any homeowner who notices a problem with the condition of the exterior materials should communicate that to the buildings and structures operations team, which is linked to ERG.

​

Long-term repairs and replacements are provided for by the community’s reserve fund, which is sustained by a portion monthly dues. The annual property management budget will incorporate the schedule for these improvements, plus a reserve for unexpected repairs. The buildings and structures operations team will provide a proposed annual budget to LFPG.

​

Building improvements that may be undertaken by homeowners include the following (this is not an exhaustive list):

• Enclosing the kitchen-side porch. Guidance will be provided showing options.
• Replacing porch light fixtures with light/fan, provided it’s attached to the same junction box.
• Repainting the exterior doors. Colors may be selected by the homeowner. For paints and other materials, please refer to the Toxic Chemicals policy.

​

A homeowner who is considering any such changes will be expected to communicate them to a subgroup set up by LFPG for review, TBD, unless the review group has established a general policy addressing such an improvement. Specific procedures and policies will be in the domain of that group.

​

The improvements will be paid for by the homeowner unless they apply only to common elements. The homeowner is responsible for the implementation and costs of private work.Work on common elements (such as the common house) are the responsibility of the community.

Planning Group Domain

Legal and Finance

CLG final consent:

220629

Next policy review date:

April 2023

See also:

Fences at RCE, Maintenance - Exterior, Toxic Chemicals and Chemical Irritants

Title:

Farm Animals

​

The purpose of this policy is to outline the stance of RCE toward the keeping of farm animals within the RCE grounds.

​

Definition Farm animals include horses, llamas, alpacas, cows, sheep, goats, hogs, and fowl (which include but are not limited to turkeys, chickens, and ducks.) Honeybees are also included here.

​

In light of Richland Township’s zoning ordinance, it has been determined that residents are not permitted to keep any of the aforementioned farm animals on their individual property. The university has also expressed an expectation that RCE will not raise its own farm animals, but rather participate in the school’s husbandry projects.

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Richland Township Livestock Zoning

Planning Group Domain

Eco Resources Subgroup

CLGPG final consent

220608

Next policy review date:

April 2023

See also:

Pets

Title:

Feeding Wildlife

​

The purpose of this policy is to provide guidance regarding our relationship with local wildlife in light of RCE’s value that we strive to treat the natural community with responsibility and respect.

​

Definition

“Feeding Wildlife” means providing them food (and minerals) directly rather than through the planting and support of vegetation native to the local environment that are part of the natural diet of a species.

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Deer

Feeding of deer is prohibited in RCE environs. Feeding deer causes them to congregate in larger groups than is natural, resulting in increased spreading of disease. By attracting deer into residential areas, collisions with automobiles become more common, and Lyme Disease is brought into the neighborhood.

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Small Mammals

Groundhogs, squirrels, chipmunks, rabbits, etc., are vectors for ticks, and can also become garden nuisances; accordingly these should not be fed and thereby encouraged to proliferate within RCE.

​

Birds

The Audubon Society supports responsible feeding of birds, while emphasizing proper sanitization and consistency (see below). Birds grow reliant on feeders. Once in use, it’s recommended that they be maintained year round.

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When It's Okay (or Not) to Feed Birds | Audubon

​

Planning Group Domain

Eco Resources Subgroup

CLGPG final consent

220608

Policy review date:

April 2023

See also:

Nuisances; Individual Gardens, Yards and Outdoor Plantings; Use of Community Space

Title:

Fences at RCE

​

The purpose of this policy is to define what type of fences may be installed by members on their personal space/exclusive use space, as well as fencing of common areas.

​

Definition

A fence is a structure serving as an enclosure, barrier or boundary. Fences serve as a gradient between public and private areas.

​

Richland Township defines fencing as “a fully exposed, freestanding barrier made of wire, wood, metal, masonry, or other material used as a screen or enclosure for a yard, field or other open space area, including a retaining wall less than 30 inches in height that functions to enclose an open space or yard.” (Richland Township code Section 27-303, accessed January 2022. Link to building code below).

​

Fences will follow the guidelines provided by Richland Township Code. Access the most updated guidelines at https://ecode360.com/RI2434 (search “fences”). Building permits are required for the installation of fences.

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Fencing for Your Home’s Yard

Back yards (kitchen porch side) and/or front yards of units may be fenced. RCE members will work together to install fencing for members who request fencing in their yard. A group project will reduce cost of materials and labor. The cost of the fencing will be the responsibility of the requesting household. We anticipate that the fences will be simple wood structures with wire mesh for added protection.

​

Elsalma field (Chatham’s property) is protected from deer by high fencing, where RCE will have gardening space for group and individual use. The home garden will not have this level of fencing protection.

RCE Fence Guidelines

​

Fences at RCE will be 30 or 48 inches tall (this height allows light, airflow and prevents restriction of view for neighbors). Fences will allow partial visibility and air flow through the fence rather than being of a solid nature.

​

Fences will be constructed of non-pressure treated wood or bamboo with wire fencing added as needed for additional strength and security. Fence colors will be limited to natural or dark color stains. Fence posts should be made of rot resistant wood (black locust, white oak, black walnut, locust, osage orange, larch) and installed in a manner to improve longevity. See photos of accepted fencing types in this document: https://docs.google.com/document/d/1B9w_vNgjXvqEiuK7a4Wgup0V4LtW-s3OUp0U9RthmTE/e dit

​

The fence will be installed within the boundaries of the member’s yard perimeter.

​

Fences at RCE (cont.)

In yards, members may use temporary protective garden netting structures of a necessary height to protect plantings from animal browsing. Garden netting is relatively transparent.

​

Common Area Fencing

Fences on common areas will be defined by the needs of the area served (new plantings, playground areas, parking, storage areas, etc).

Planning Group Domain

Eco Resources Subgroup

CLGPG final consent

220601

Next policy review date:

April 2023

See also:

Pets; Individual Gardens, Yards and Outdoor Plantings; Use of Community Space; Maintenance - Exterior

Title:

Individual Gardens, Yards, and Outdoor Plantings

The purpose of this policy is to guide how residents’ own gardens, yards, and outdoor plantings can have a positive influence upon the environment, in keeping with RCE's vision.

​

Definitions

Garden: land that is intentionally planted with ornamental, herbal, pollinator, wildlife- supporting, or edible vegetation.

Yard: general term for land that immediately surrounds an individual’s or family’s unit.

Native plants: plants found naturally in an area, prior to introduction by humans (pre-European settlement for this region.)

Non-native plants: not found naturally in the region, but introduced in various ways. Invasive plants: cause or likely to cause harm to the environment, human health, or economy, due to aggressively spreading, outcompeting natives, degrading habitat, or reducing biodiversity. (Note that some native plants can become invasive.)

​

Land & Garden Operations Team

The Land & Garden Operations Team is connected to the Eco Resources group and administers general landscape care, organizes community-wide work, and reviews and adapts the ecovillage’s “Land Management Guide.” The team can assist residents with questions and issues related to their individual gardens and yards.

​

General uses and maintenance of space

We encourage residents to make choices in using their individual yards, while considering community well-being. Individuals can choose how to use their outdoor spaces in a variety of ways.

​

In general, we will aim to do the following:

Promote biodiversity (biological variety of life within a habitat or ecosystem).

Build resilience (the capacity of an ecosystem to adapt to changes and disturbances, resist damage, and recover quickly).

Support native ecological communities (groups of native species interacting with one another and with natural systems and processes).

​

Recommendations for plants

Residents are encouraged to:

Consider native plants because they are adapted to local growing conditions and serve

important functions in native ecological communities (e.g. plants that attract native pollinators and birds).

​

Individual Gardens, Yards, and Outdoor Plantings (cont.)

​

Avoid Invasive Plants because they spread aggressively into adjoining areas, can

outcompete other plants and take over, and are difficult to manage/remove once established.

​

Use of gardening products and soil amendments

In keeping with our vision, and in support of Eden Hall Campus’s commitment to sustainability, residents are encouraged to use organic soil amendments and fertilizers (e.g. compost, kelp, alfalfa meal, limestone), rather than synthetic or chemical products. We recommend controlling pests and diseases in non-chemical ways, avoiding herbicides and pesticides.

See the “Toxic Chemicals” policy

​

Composting

Residents are encouraged to compost biodegradable waste materials from individual and common kitchens and landscaping when feasible. Methods and processes for collecting, composting, and distributing compost for individual use will be determined by the community. See also the “Waste and Recycling” policy

​

Recommendations for caring for personal garden and yard spaces Residents shall be considerate in maintaining their individual gardens and yards with regard to the needs of neighbors and to the enjoyment and well-being of the community (e.g. being aware of and controlling plants that may tend to “spread” into or overhang areas outside of a resident’s property line).

​

Residents will have access to community organic garden space in the fenced-in area of Elsalma Field. It is also permissible to plant vegetables, herbs, or other edible and medicinal plants in their own gardens.

​

Further guidance and resources related to gardens, yards, organic practices and products, composting, and other aspects of managing and maintaining plants and landscapes is available in RCE’s “Land Management Guide” .

Planning Group Domain

Eco Resources Subgroup

CLG final consent

220615

Next policy review date:

April 2023

See also:

RCE Land Management Guide August 2022 Version , Waste, Recycling, Composting, Toxic Chemicals and Chemical Irritants

Title:

Lighting

​

The purpose of this policy is to encourage lighting that is efficient and dark-sky-friendly, and to minimize the harmful effects of light trespass (light-spill beyond their yards). This policy provides guidance for the use and installation of lighting by residents.

​

Definition

Lighting in this policy refers to both exterior and interior lighting.

​

Exterior Lighting

The following recommendations of the International Dark Sky Association (IDA) are strongly encouraged to be followed when installing exterior lighting:

• Turning on the lighting only when needed
• Lighting only the area that needs to be lit
• The lighting should be no brighter than necessary
• Minimizing blue light emissions

​

To ensure dark-sky friendly and neighbor friendly lighting, RCE residents are encouraged to turn off their outdoor lighting at the same time RCE site lighting turns off. Residents are encouraged to have a conversation with their neighbors before installing outdoor lighting, and to discuss any plans for temporary (e.g., holiday, party) lighting.

​

Interior Lighting

Residents are encouraged to use energy-efficient lighting indoors.

​

Lighting Resources

To support the goals of this policy, the RCE library will provide information about exterior and interior lighting options, including evaluation of their efficiency and environmental impact.

​

Resources:

International Dark-Sky Association:

• Outdoor Lighting Basics

https://www.darksky.org/our-work/lighting/lighting-for-citizens/lighting-basics/

• Where to purchase Dark Sky Friendly Lighting

https://www.darksky.org/our-work/lighting/lighting-for-industry/fsa/fsa-products/

​

Planning Group Domain

Eco Resources Subgroup

CLG final consent

220608

Next policy review date:

April 2023

See also:

Nuisances, Richland Township exterior lighting ordinance

Title:

Living in the Common House Studio Units

​

The purpose of this policy is to clarify the rights and responsibilities of residents who live in the studio units in the Common House of RCE.

Definitions

Studio units

“Studio units” refer to the two residential units that will be located on the upper floor of the

Common House of RCE. They, plus the other 33 RCE homes, will be occupied by persons who most likely have purchased their units (or entered into leases with purchasers) and who will be considered “long-term residents” of RCE.

​

Guest rooms

The studio units are separate and different from the guest rooms that also will be located in the Common House. Guest rooms will, from time to time, be occupied for short periods by visitors to RCE (see Guest Rooms Policy).

​

Rights and Responsibilities

Residents of the studio units in the Common House of RCE have the same rights and responsibilities as residents of the other homes on the land designated for RCE. Visitors using the Common House guest rooms have more limited rights and should review RCE’s “Guest Rooms” policy.

​

All persons staying in the RCE Common House, including residents of the studio units and guests occupying the guest rooms, shall follow the guidelines outlined in this “Our Way of Community” handbook.

​

Pets and Common Areas: Pets are allowed inside of the RCE Common House studio units and pet guardians aim to minimize common area disruptions by their pets.

​

Planning Group Domain

Legal and Finance

CLG final consent

220727

Next policy review date:

April 2023

See also:

Common House Guest Rooms, Visitors to RCE, Pets

Title:

Mail/Communication Room

​

Definition

The mail room is located on the X floor of the RCE Common House.

The mail room acts as a central place to pick up mail and packages, and as a communication hub within the RCE community.

​

Mail Room Uses

All mail and packages will be delivered to this room and distributed following USPS

guidelines.

A community message board will be available for the posting of important information.

A container will be provided for community members to leave articles they no longer want and that other members may take.

Mail and Package Delivery

There will be no mail or packages delivered directly to homes. Items requiring signatures will be ...TBD. RCE residents who need help gathering their mail and packages may contact the Helping Partners subgroup at TBD.

​

Planning Group Domain

Community Life and Governance

CLGPG final consent

220608

Next policy review date:

April 2023

See also:

Use of Community Space, Communication to RCE Residents, Take It Or Leave It (TIOLI)

Title:

Maintenance, Exterior

​

The purpose of this policy is to ensure good regular maintenance to all exterior parts of Rachel Carson Ecovillage, preserving the quality of the community’s property and environment.

​

The Village Land Management Guide

Many Items are scheduled for periodic maintenance, which will be established in the RCE Land Management Guide August 2022 Version . As new items are defined they will be incorporated into that manual.

Exterior Maintenance Team

When a problem occurs, consider the priority, and contact the Exterior Maintenance Team, TBD. The incident will be reviewed and determined whether it can be handled by normal maintenance procedures or scheduled and handled by a maintenance team within a couple days to a week. Emergency situations will be taken care of as the situation requires.

Volunteer Work Groups

Volunteer work groups (operational teams) will be formed to perform some exterior maintenance (see list below). The items will be accomplished using developed procedures established by the operational team in charge. Waste products gathered by work groups will also be handled according to developed procedures.

​

• Snow Removal from Village Way, the parking lot, and Wonder Walk. This will be the responsibility of Chatham University. A work group will follow up as necessary to finish the job if necessary.
• Village Way – Clean access to Common House parking and entrances, and the path entrance.
• Parking lot – Clean to permit vehicle access as necessary.
• Wonder Walk – Make access to each private yard entrance
• Leaf Removal RCE properties
• Leaf removal from roofs – Leaves will be removed from the roofs and processed as recommended by RCE-ERG.
• Plant, shrub, and tree maintenance – This will be defined by the Village Land Management Guide and processed by the RCE-ERG.
• Outdoor window cleaning – The window cleaning will be done for all windows that

cannot be cleaned from inside or require a ladder to reach. These will be scheduled 2 or 3 times per year.

​

Maintenance, Exterior (cont.)

​

​

• Unit siding cleaning - This will be scheduled and conducted as the manufacturer recommends.
• Sewer connection from outside the unit to the utility sewer – This is normally the owner's responsibility. These will be checked periodically, as required, or at intervals as recommended for preventative maintenance. A fiber optic cable and camera, if required, will be done in 8 – 10 years.Downspout underground to the main swale line – This will be performed as required or at intervals as recommended for preventative maintenance. A fiber optic cable and camera, if required, will be done in 8 – 10 years.
• Village Way, the parking lot, and Wonder Walk – maintenance and replacement

cycles as recommended by the supplier.

• Cluster paths and porches - maintenance and replacement cycles as recommended by the supplier. What’s the limit of snow removal?
• Repair and replacement of the roofs, siding, porches, and thermal/air barriers, and

items like the windows, doors, energy recovery ventilators (ERVs), will be based on whether these will be considered Common Elements* or Private Elements (owned by individual homeowners).

​

​

*Barrier is a building element (common) but damage from interior penetration is the responsibility of the homeowner. Roof, siding, exterior materials are common elements.

Planning Group Domain

Legal and Finance

CLGPG final consent

220629

Next policy review date:

April 2023

See also:

Exterior Building Improvements, RCE Land Management Guide August 2022 Version

Title:

Maintenance, Interior

​

The purpose of this policy is to arrange for the maintenance of existing appliances, fixtures, and features to ensure long-term functioning and durability of the building systems, while protecting the safety of residents.

​

The scope also includes installation of new equipment and fixtures that does not involve cutting into floor, wall, or ceiling surfaces.

​

Interior Maintenance Team

When a problem occurs, consider the priority, and contact the Interior Maintenance Team, TBD. Most jobs will be scheduled and handled by a maintenance team within a couple days to a week. Emergency situations will be taken care of as the situation requires.

​

Volunteer Work Groups

Volunteer work groups (maintenance operational team) will be formed to perform the following Items. The items will be accomplished using developed procedures. Where waste products are a result, they will be handled according to developed procedures.

​

• Any job requiring use of a ladder, such as replacing a light bulb, picture hanging, etc.
• Undo clogged drains through the fixture trap, appliance assistance including instruction
• Changing filters and periodic maintenance on HVAC
• Periodic inspection – as scheduled with the homeowner
• Adjust all cabinet and door hinges, clasps, and knobs
• Verify all water outlets turn off completely – adjust or report
• All lights, lamps, fans, and other electrical fixtures are operational
• All appliances are operational per manual – inspect only
• All windows are operational and have screens (if applicable)

Any materials or supplies needed for this work is to be paid for by the homeowner.

​

The maintenance operations team will be linked to a CLG TBD planning subgroup.

​

LFPG recognizes that this function requires that RCE provides insurance to cover this work and will address this in the future.

Planning Group Domain

Legal and Finance

CLGPG final consent

220629

Next policy review date:

April 2023

See also:

​

Title:

Management of Shared Gathering Spaces

​

The purpose of this policy is to establish organizational details that will support effective gatherings among RCE members in shared RCE spaces. For general use of community space, please refer to the “Use of Community Space” policy.

​

Scheduling Gatherings

Members may reserve meeting spaces using the community calendar (or whatever scheduling system we decide to use: APG will be working on this) on a first-come-first-served basis.

​

When scheduling, members will reserve extra time necessary for setting up the meeting room, and for cleaning up afterward.

​

Space for repeating events, such as weekly or bi-weekly meetings, may be reserved in the same space for up to one year in advance.

​

Gathering Notices

The individual/group that schedules the meeting is responsible for notifying the RCE community about the time and place of the meeting/submitting the meeting to the pertinent calendar.

​

When a non-repeating meeting is to be held in the Common House or other shared space, schedulers will give the community at least 24 hours notice by TBD.

​

Common House Media Use

For assistance setting up media (laptop/video etc.) please contact TBD at least 24 hours before the meeting is scheduled.

​

Clean-up

When the reserved period is over, meeting members will be conscientious of other RCE members’ wishes to use the space and will clear the area in a timely manner.

​

Any chairs, tables and/or equipment that were set up for the meeting will be returned clean to storage at the end of the meeting.

Planning Group Domain

Administrative

PLG final consent

220601

Next policy review date:

April 2023

See also:

Communication to RCE Residents; Community Participation; Use of Community Space

Title:

Nuisances

The purpose of this policy is to promote the safety and enjoyment of all at RCE. Residents and their guests, contractors, and other workers should be considerate of shared spaces and respectful of the RCE community and its residences.

​

Definition

Nuisances are defined as conditions that cause trouble, annoyance, or inconvenience. Policies have been developed and included in this Handbook to address some of the more common conditions that might be considered nuisances. Also, there may be situations when one or more of the conditions mentioned or referenced is present but is not considered to be a nuisance; that is, what might be considered a nuisance by one person might not be considered a nuisance by others.

​

Avoiding Potential Nuisances

In general, out of respect for fellow residents and guests, and to support a rewarding and sustainable way of life, RCE residents are encouraged and expected to follow the policies, guidelines, and practices intended to make the RCE a welcoming community and to use common sense if a specific policy does not exist. To support this goal, information may be available in the RCE library to help individuals make choices that promote the safety and enjoyment of all at RCE.

​

Nuisance Resolutions

A person who is bothered by a condition and thinks that a nuisance is occurring should discuss the concern with the resident perceived to be causing the nuisance (or whose guest, contractor, or other worker has caused or is causing a nuisance). Together, the two (or more) individuals should endeavor to resolve the concern. Concerns that cannot be resolved in such a manner and that relate to the community interest of RCE may be addressed according to the Conflict Transformation policy included in this Handbook. Residents are reminded that there may be no resolution for some perceived nuisances.

Author:

Community Life and Governance

CLG consent date:

220812

Next policy review date:

April 2023

See also:

Construction Projects and Repairs; Waste, Recycling, Composting; Lighting; Pets; Quiet Hours; Conflict Transformation; Toxic Chemicals and Chemical Irritants

Title:

Open Air Clothes Drying

​

The purpose of this policy is to provide guidance for residents who wish to air/solar dry their clothing/laundry out of doors. This clothes drying option reflects RCE's goal of energy conservation in the community. Solar clothes drying reduces use of renewable and non-renewable energy sources.

(define a uniform permanent clothes line post/device??)

​

Open Air Clothes Drying (General)

RCE residents are allowed to use solar clothes drying on their own private space. Residents will remove their dry clothing from the line/rack as soon as practicable to reduce visual nuisance.

​

Type of Drying Equipment

Residents may dry clothes using:

-A permanently installed method-clothes line, rotary drying rack, umbrella type rack

-Portable folding racks

​

Concerns of Permanent Post Placement

Please consider these concerns when placing your clothes drying equipment:

-View from indoors

-Neighbor’s View

-Utility lines when digging for post anchor

-Landscape plants

​

Sources for Drying Equipment https://www.householdessential.com/ecommerce/Outdoor-Dryers.cfm?cat_id=692 https://www.lehmans.com/category/drying-laundry#/perpage:500 https://urbanclotheslines.com/

https://www.lowes.com/pl/Outdoor--Clotheslines-drying-racks-Laundry-organization-Storage-o rganization/4294857705?refinement=4294546694

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Planning Group Domain

Community Life and Governance

CLGPG final consent

211201

Next policy review date:

April 2023

See also:

​

Title:

People On Wheels

​

The purpose of this policy is to provide guidance for people using wheeled devices for mobility assistance (human powered or motorized), pleasure, activity or play. Wheeled devices can provide assistive mobility support, recreation or leisure and fun. These same devices can impede mobility flow through the community and/or cause safety hazards.

​

Definition

Wheeled devices include but are not limited to mobility support devices such as wheeled walkers/rollators, motorized mobility scooters, wheelchairs, powered wheelchairs, gyroscopically controlled device (Segway); recreational wheeled devices such as human powered bicycles, motorized bicycles, unicycles, recumbent bicycles, tricycles, strider bicycles, scooters, roller skates, skateboards, pedal cars, motorized child conveyances, gyroscopically controlled device (Segway), roller blades; also wagons, carts, strollers, carriages.

​

*******Vehicles such as automobiles, recreational vehicles, golf carts, all terrain vehicles (ATV) or utility terrain vehicles (UTV) are not included in this policy.

​

Guidelines for Use of Wheeled Devices: All wheeled devices providing mobility support (human powered and motorized) may use the sidewalks, paths, and ramps at RCE as do pedestrians. The speed of the device must be kept to the speed of a walking human (approximately 3 mph). Pedestrians have the right-of-way over all motorized or wheeled device (mobility or recreational) on the sidewalks and passages at RCE. Residents when using wheeled recreational equipment are asked to use less congested streets, sidewalks and passageways. People with wagons, carts, strollers and carriages may use the same sidewalks and passageways as pedestrians, and should be cautious near others.

While not being used, wheeled devices (other than community owned carts) will be stored on/in the owner’s personal space or at a designated parking area for wheeled devices (bike rack, cart parking etc)

​

Planning Group Domain

Community Life and Governance

CLG final consent

211101

Next policy review date:

April 2023

See also:

Motor Vehicles and Parking

Title:

Pets

​

The purpose of this policy is to create a peaceful and harmonious environment for RCE pets, RCE pet guardians and anyone who belongs to or visits the community with or without pets. It is to serve as a reference guide for the applicable local, state and federal laws for the responsible guardianship and care of pets.

​

RCE is a pet friendly environment. Pet guardians agree to accept responsibility and care for their pets, and visitor pets, in ways that do not disrupt the health, safety and comfort of the community, and our natural environment.

​

Definitions

A common household “pet” is defined by PA law and includes domesticated dogs, cats, rodents, fish, birds, turtles, etc. kept for pleasure. Should a resident want to keep a pet not listed here, refer to the RCE Pet Advisory Group.

​

A “Service Animal (SA)” is an animal trained to do work or perform tasks for the benefit of a person with a disability.

​

“Common areas” are any areas outside of the individual member-owned unit and yard.

​

An “Emotional Support Animal (ESA)” is an animal (typically a dog or cat but can include other species) that provides a therapeutic benefit such as comfort and support in the forms of affection and companionship for an individual suffering from various mental or emotional conditions. They are prescribed to an individual by a licensed medical professional. Unlike SAs, ESAs are not required to perform any specific tasks for a disability.

​

RCE Pet Advisory Group (RCE PAG)

The RCE PAG is a group of RCE members who create, distribute and maintain a Pet Guardian Information Packet for pet guardians, establish an RCE Pet Registry, and act as a resource for resolving conflicts involving RCE pet guardians. The RCE PAG can be reached by TBD. Pet Advisory group linked to CLG

​

General Guidelines for Pet Guardians:

At RCE there is a limit of 5 pets (cats and/or dogs) total per household including any fostered/placement animals and not including litters of puppies and kittens under the age of 12 weeks. Information on how to register litters can be found by contacting Triangle Pet Control at (412)

771-7387.

​

Further regulations regarding pets can be found at the Richland Township ordinance website.

​

RCE pet guardians are expected to license their dogs after three months of age and vaccinate their dogs and cats against Rabies (both after three months of age). Refer to Pennsylavia’s rabies vaccination requirements at the PA Department of Agriculture’s Pennsylvania Dog Laws website.

​

RCE pet guardians will provide the RCE PAG with their pets’ license and rabies vaccine tag numbers to keep on file. Instructions for submitting the information TBD.

​

​

Pets (cont.)

​

RCE pet guardians are expected to maintain control over their pets at all times and, towards that aim, all pets (both cats and dogs) shall be leashed at all times when outside of the guardian’s unit, except in their private fenced yard or other fenced areas designated by appropriate signage as a “RCEleash-free pet area” (applies to dogs only). A specialized leash-free area for other animals will be

considered at a later time.

​

RCE pet guardians are responsible for the proper care and feeding of their pets as well as for arranging pet caretaking if they are going to be away.

​

If the health and safety of a pet is threatened by the death or incapacity of the pet guardian or if the pet is left unattended for 24 hours (dogs only) then any member of the RCE PAG may contact the responsible person designated by the pet guardian in the Pet Registry as an alternate pet caregiver. If that person is unavailable or unwilling to care for the pet, any member of the RCE PAG may find an alternate pet caregiver and in case of an emergency may enter the unit, remove the pet and arrange for pet care.

​

Pet burial guidelines on Chatham University Property will be determined at a future date in collaboration with the university.

​

Pet Guardian/RCE Property Maintenance Obligations

Pet guardians agree to keep their unit, patios and yards free of pet odors, feces, urine and litter and are liable for any damage caused to the RCE Common Areas. All pet waste and litter is to be immediately disposed of using adopted procedures for the RCE (see Waste, Recycling, and Composting Policy).

​

Service Animals

RCE adheres to ADA Service Animal Policies.

​

Pets and Common Areas: Pets are allowed inside of the RCE Common House Private Units and Pet guardians are advised to use the second floor entrance with the aim of minimizing the disruption of the shared common house community areas.

​

SAs are also allowed in the shared areas of the RCE Common House in compliance with the ADA Service Animal Policies.

Planning Group Domain

Eco Resources

CLGPG final consent

220713

Next policy review date:

April 2023

See also:

RCE & the Chatham University Handbook, Use of Community Space, Farm Animals, Visitors to RCE

Title:

Quiet Hours

​

The purpose of this policy is to promote the enjoyment of all at RCE by reducing or eliminating noise that might be considered a nuisance.

​

Definition

Quiet Hours are those times when residents and their guests, contractors, and other workers shall refrain from such activities as operating loud equipment, playing loud music or musical instruments, or shouting or talking loudly. Residents will also endeavor to keep their pets from barking.

​

Quiet Hour Times

Quiet hours shall be in effect during the following periods:

​

SUN 10:00pm - 7:00am MON MON 10:00pm - 7:00am TUE TUE 10:00pm - 7:00am WED WED 10:00pm - 7:00am THU THU 10:00pm - 7:00am FRI FRI 11:00pm - 8:00am SAT SAT 11:00pm - 8:00am SUN

​

The shall establish a process for granting exceptions to the Quiet Hours when such exceptions would benefit the RCE community.

Planning Group Domain

Community Life and Governance

CLGPG final consent

211215

Next policy review date:

April 2023

See also:

Nuisances, Pets

Title:

RCE and the Chatham University Student Handbook

​

The purpose of this policy is to acknowledge that the Rachel Carson EcoVillage is located on the Eden Hall Campus of Chatham University and that the policies and practices outlined in the Student Handbook apply to RCE residents whenever on the Eden Hall premises outside of the RCE Village.

​

The Chatham University Student Handbook is for all Chatham University undergraduate and graduate students, addressing both academic as well as non-academic aspects of campus life.

​

Changes and Applicability

A disclaimer in the Student Handbook states that the University reserves the right to change any of the provisions… Changes will become effective whenever the proper authorities so determine and will apply to both prospective students and those already enrolled. The applicability of any changes to the residents of RCE will be determined.

​

RCE residents are strongly encouraged to familiarize themselves with the current Student Handbook and with any changes that are introduced. From time to time, the RCE leadership may inform the RCE residents of sections of the Student Handbook that do or do not apply to RCE.

Author:

Community Life and Governance

Initial consent date:

220209

Next policy review date:

April 2023

See also:

Chatham University Student Handbook

Title:

Smoke and Tobacco Free Policy

​

The purpose of the policy is to have a safe and healthy community and to maintain the health of our outdoor surroundings.

​

Definition

“Smoking” means the act of drawing smoke or a vaporized substance into one’s mouth that has been ignited, combusted or vaporized.

​

Tobacco products include products used for smoke-free use (such as chewing) and include, but are not limited to, tobacco, cloves, all cigarette products (cigarettes, bidis, kreteks,

e-cigarettes, etc.) and all smoke-producing devices (cigars, pipes, hookahs, etc.)

​

RCE has adopted a policy of no smoking or tobacco use in the common house - including the guest rooms - and in common spaces outside of the individual units. Smoking is discouraged on the porches and yards of the individual units.

​

Once RCE members are outside of the RCE community, they will follow the guidelines as noted in the Chatham University Handbook.

​

Planning Group Domain

Community Life and Governance

CLGPG final consent

220223

Next policy review date:

April 2023

See also:

Chatham University Student Handbook

Title:

Take It or Leave It (TIOLI)

​

The purpose of this policy is to provide RCE residents with a way to pass along useful, unwanted items to other residents. The aim is to reduce waste, encourage reuse, and foster a spirit of sharing and community.

​

The TIOLI Process

​

RCE members will leave useful items they no longer want or need in the TIOLI box located in the Mail Room. RCE members may take these items on a “first come first served” basis.

​

If your item is larger than the box, please leave a note on the bulletin board or announce it at one of the monthly meetings.

​

If you leave something in the TIOLI box, please take it out after 14 days and place it in the Repurpose box, also located in the Communication Room .

​

When the Repurpose box is full, someone will take it to Repurposed, 7805 McKnight Road, Pittsburgh.

Planning Group Domain

Community Life and Governance

CLGPG final consent

220223

Next policy review date:

April 2023

See also:

Mail Room, Living in the Common House (Studio Units)

Title:

Toxic Chemicals and Chemical Irritants

​

The purpose of this policy is to prevent harm to human, plant, and animal health, within our community and the surrounding environment, from the use of chemical products within homes, gardens and yards, and common areas.

​

Definition

“Toxic chemical means any chemical which through its chemical action on life processes can cause death, temporary incapacitation, or permanent harm to humans or animals.” (Source: The Law Insider)

​

This applies to a wide range of household products and materials. The US Environmental Protection Agency (EPA) offers comprehensive information here.

​

Potentially toxic chemicals and materials and their sources may include, but are not limited to:

• Cleaning and laundry products (e.g. bleach, ammonia, detergents)
• Garden and lawn products (See Individual Gardens, Yards and Outdoor Plantings policy)
• Automotive products (e.g. antifreeze, gasoline, motor oil, batteries)
• Interior and exterior decorating, finishing, and construction materials (e.g. paints and finishes, solvents, wood preservatives, adhesives, asbestos)
• Furnishings (e.g. fire retardants, repellants, and other chemicals in textiles, carpeting)
• Other home goods and personal products (e.g. air fresheners, cosmetics, perfumes)

​

Health & Safety at RCE:

All reasonable efforts have been and will be made in the design, construction, air flow, and maintenance of homes and common spaces to eliminate or reduce the use and exposure to potentially toxic materials. In their individual spaces and choices, RCE residents are encouraged to:

• Be aware of products and materials that are or can become toxic with use
• Read labels and follow instructions for correct and careful use of any toxic substances if and when they are needed
• Learn about and practice safe storage and disposal of these chemicals
• Consider and choose safer, “eco-friendly” alternatives whenever possible
• Choose fragrance-free products, since toxic chemicals that are an ingredient of a fragrance do not have to be labeled.
• Understand that concerns, sensitivity, and reactions to chemicals can vary among individuals and with length and type of exposure and that accommodations may need to be made in consideration of other residents, especially in common areas

​

Toxic Chemicals and Chemical Irritants (cont.)

​

​

Process for Resolving Questions or Concerns

Questions and concerns related to toxic chemicals, their use, appropriate alternatives, etc. should be directed to:

• Land and Gardens Operations Team
• Building and Structures Operations Team. We envision these teams linked to the Eco-Resources group)

Additional Resources:

• Green America article:“13 Toxic Chemicals Lurking in Your Home”
• Pennsylvania Resources Council (PRC) offers information and holds Household Hazardous Waste Collection events in Allegheny County
• Pennsylvania DEP “Household Hazardous Waste” webpage

​

Planning Group Domain

Eco Resources

CLGPG final consent

220713

Next policy review date:

April 2023

See also:

Smoke and Tobacco Free Policy

Title:

Use of Community Space

The purpose of this policy is to recognize that the vitality of the community is dependent on intentional use of our community space. We encourage the use of community space, the consciousness of how our activities serve the greater good, the respect for the diverse needs for our residents, as well as the respectful stewardship and maintenance of our shared spaces.

​

Definition

“Community space” is defined as any space under shared stewardship of the RCE residents on the RCE plot. Community space includes but is not limited to: common areas of the common house, the guest rooms, parking lot, community walkways, driveways and greenspace/gardens.

​

Values

Community is working and playing together. Community space is where the magic of community develops as we aspire to peaceful and harmonic growth. Informal hang-out time/space is valuable for it’s organic potential in community building as well as planned team-oriented events.

How we treat and utilize these spaces is core to our intention. Our community space should feel like a natural extension of our private space with respect for its common purpose.

Community space is common property therefore clear understanding of its care and maintenance matters to everyone.

​

Use of space

Impromptu use of common areas is encouraged. On the other hand, the use of schedules avoids double booking or conflict. Schedules are made readily available for reference, posted by our established links. Daily “open periods” are established based on the greater community desires.

​

Maximizing the benefit of community space is accomplished by prioritizing plans based on benefits for the greater good of the community. Therefore we prioritize the use of community space in this way:

​

Priorities for use of community space:

​

• Whole RCE-wide community activities
• Group/subgroup activities serving the RCE community
• Group/subgroup activities serving the Eden Hall Campus community
• Group/subgroup activities serving outer community/charity
• Group/subgroup activities serving/producing for compensation*
• Individuals engaging in charity work.
• Individuals engaging in any community service for compensation*
• Individuals serving family and friends (a private event)*

​

Use of Community Space (cont.)

​

*Users of the facilities for private use or income-generating activities/product could expect to pay a pre-established amount of money/resource to the RCE LLC as established by the TBD group.

​

Please refer to our Meeting Management policy, page X. Our (Communication Coordinator, TBD) is also a resource and can be reached by TBD

Conflicts

The (Conversation Support Group, TBD) is available as a resource when conflicts involving the use of community space arise. Please refer to our Conflict Transformation policy, page X

​

Tool use

Any community work space can likely include tools stationed where they are most convenient. Tools require a home where anyone can find them. Find them, use them, clean them, put them back where you found them.

This understanding holds true for kitchen items, garden tools, books and all other shared

resources.

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Planning Group Domain

Community Life and Governance

CLG final consent

220309

Next policy review date:

April 2023

See also:

Common House Library; Common House Guest Rooms; Motor Vehicles and Parking; Individual Gardens, Yards, and Outdoor Plantings; Conflict Transformation; Management of Shared Gathering Spaces

Title:

Visitors to RCE

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The purpose of this policy is to provide guidelines for visitors to RCE and residents who are hosting visitors.

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Rachel Carson Ecovillage is an intentional community made up of people who share values of respect, responsibility, hospitality, and kindness. We respect the privacy of each others’ homes and yards, common spaces, Eden Hall Campus and the natural environment we all share. Visitors are asked to do the same, and to follow RCE and Eden Hall campus guidelines.

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For RCE members hosting visitors

We recommend that all visitors be hosted by a Rachel Carson Ecovillage adult.

RCE hosts will welcome and orient our visitors, directing them to Visitor Parking, and orienting them to relevant RCE and Chatham Campus Guidelines.

Visitors to the Common House require an RCE resident host. Visitors staying in the guest rooms may use the Common House shared spaces.

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To Our Visitors

Welcome! We’re glad you’re here.

At RCE, we aim to treat people the way we hope to be treated, with respect for you and your belongings. We believe in the benefits and responsibilities of community: that means enjoying shared spaces while being aware that our actions impact each other.

We aim to be considerate of each other and hope you will do the same.

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• Please treat others as you want to be treated
• Please leave things the way you found them.
• Please be respectful of others’ belongings.
• Visitors’ pets are not allowed on the RCE premises

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Ecovillage Tours

Tours of the Rachel Carson Ecovillage are welcome and should be scheduled in advance with an RCE member.

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Planning Group Domain

Community Life and Governance

CLGPG final consent

220309

Policy review date:

April 2023

See also:

Common House Guest Rooms, RCE & the Chatham University Student Handbook, Motor Vehicles and Parking, Pets, Smoking

Title:

Volunteering for Work on the Eden Hall Campus

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The purpose of this policy is to make clear the obligation of RCE members to participate in work activities on Chatham’s Eden Hall (EH) campus.

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The goals of this policy include building a collaborative win/win relationship with EH, and enhancing the feeling of community cohesion by joyfully working together on campus projects.

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Chatham-RCE Work Agreement

The Legal and Financial Planning Group is entering into an agreement with Chatham to trade RCE members’ access to various EH amenities for RCE work on certain campus activities.

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The current draft states: “RCE members will collectively volunteer 120 hours per month to assist ongoing projects/programs on the Eden Hall Campus, such as the Eden Hall Farm, the improvement of the Eden Hall trails system, etc.” This works out to approximately 3.5 hours/household/month and 1-2 hours/individual/month on average.

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Applicability

This obligation is part of the total hours expected in the Community Participation policy (see below), and in general is considered an obligation shared equally between all adult members residing in the RCE village.

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Because volunteering as part of Community Participation is as important for RCE as for Eden Hall Campus, a maximum of 50% of volunteer time for a given individual will be dedicated to the activities outlined in this policy.

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Specific work items will be defined by EH and made known to the community and facilitated by CLG in coordination with Chatham’s Eden Hall council members.

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The volunteer hours will be tracked by TBD.

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Planning Group Domain

Legal and Finance

Initial consent date:

220727

Next policy review date:

April 2023

See also:

Community Participation, Chatham Services and Amenities

Title:

Waste, Recycling, and Composting

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The purpose of this policy is to manage waste in a manner that is consistent with RCE’s aim of having a positive influence on our human and natural environment. Within this overall intent, this policy aims to reduce or eliminate potential health and mobility hazards, odors, pests, and the unsightly appearance of items left outdoors. This policy will be in the domain of the Eco Resources group.

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All RCE residents, visitors, contractors, and other workers are expected to keep the shared spaces ( interior and exterior) free and clear of waste and recyclable items. Residents also are expected to keep private spaces relatively tidy..

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Waste Cans and Recycling Bins

Waste and materials to be recycled should be stored in containers while awaiting disposal. Residents should prepare and separate all materials to be recycled as outlined by Richland Township’s waste contractor, Vogel Disposal Service, Inc.

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Waste and Recycling Pick-Up

Residents shall place waste and materials to be recycled at the pick-up point outside the common house on the parking lot side, as directed by Vogel Disposal Service. In cases of hardship, the community may arrange to assist residents.

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Recycling

RCE residents are encouraged to recycle as many items as possible. Members will work together to develop alternate recycling channels for items not collected by the municipal recycler.

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Composting

RCE residents are encouraged to compost biodegradable waste whenever feasible. A system for gathering and composting such waste efficiently and effectively in a community-wide system will be developed by the Eco Resources group. Methods for safe composting or alternative disposal methods for pet biowastes will also be determined. To support this goal, information about acceptable materials and effective methods for composting will be available at (link TBD).

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Household Hazardous Wastes

The US EPA defines these as “leftover household products that can catch fire, react, or explode under certain circumstances, or that are corrosive or toxic.” Further information will be found at (link TBD). and in the Toxic Chemicals and Chemical Irritants policy.

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Electronic Waste

Electronic waste is not handled by Vogel. In the event that a piece of equipment cannot feasibly be repaired, it must be disposed of at a special collection point. Information can be found at (link TBD)..

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Waste, Recycling, and Composting (cont.)

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Planning Group Domain

Eco Resources

CLGPG final consent

220713

Next policy review date:

April 2023

See also:

Construction Projects and Repairs ; Nuisances; Individual Gardens, Yards and Outdoor Plantings