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REGIONAL/COUNCIL STATEMENT OF EXCELLENCE AZA and BBG offers teens strong leadership development through a process of experiential democracy where they engage in leading their peers in a chapter and regional governance structure. Teens participate in chapter programming, conventions, community-wide campaigns and initiatives, and summer experiences that build character and confidence in their Jewish identity. BBYO Connect is a pipeline into BBYO activities for 6th, 7th and 8th grade audiences. The Friends and Alumni Network (FAN) and Advisors represent a community of alumni, parents, and caring adults who advise AZA and BBG chapters, raise money to support teen activities and advocate for BBYO in the community. BBYO is an active community partner, forging alliances that bring together Jewish teens and strengthen Jewish teen life. BBYO is committed to hiring, training, and supporting the best local program professionals to accomplish its mission. PURPOSE OF THIS PLANNING GUIDE The purpose of the regional planning guide is to offer a structure for linking best practices, resources and evaluation as you plan for the coming programming year. When complete it will serve as a map for the year guiding you and your region to success. The written narrative will explain the upcoming year in detail and the analysis will be used in helping the D-Team support the region. The Guide will be used for monthly reviews and will be used to inform sections of annual performance reviews. |
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FY 2013 Regional Planning Guide
TIMELINE FOR COMPLETION
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METRICS SUMMARY Meaningful Jewish Experiences
Community Engagement
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FY 2013 Regional Planning Guide
KEY DEFINITIONS
Metrics: A measurable outcome that, when compared to a goal, will offer an indication of success at a high level.
Goals & Objectives: System-wide overarching themes on which to focus energy and time. By following all six of these goals and objectives, a region will engage multiple stakeholders and remain focused on the teen experience and professional excellence.
Activities & Indicators: Activities should include 3-5 of the most important enhancements the region intends to implement over the course of the fiscal year to help meet regional goals & objectives. Select 2-3 indicators for each activity. Indicators should be the key things that determine progress toward implementation of the activity.
Resources Needed: Resources that you need to be successful. These can be already existing resources or items that you would like to be made available.
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FY 2013 Regional Planning Guide
PLANNING GUIDE RESOURCES
RESOURCES
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METRICS AND THE ROLE OF PLANNING IN BBYO, Inc. |
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FY 2013 Regional Planning Guide
HUB LEADERSHIP TEAM
Ben Kozberg Aleeza Lubin
DCE DJE
Vision
Mission
Priorities
Strategic Plan Key Tactics
Department Planning
Regional Planning
Metrics
Activities
Indicators
Metrics
Activities
Indicators
* Planning Format
* Report Card
* Best Practices and Resources
* Training
In the past, regions have completed Regional Strategic Plans (RSP’s). At the same time, Departments and the Management team completed annual plans. Beginning this year, the planning process will be consistent across all levels and departments of the organization. As the diagram at the right shows, we remain “mission driven” and are deeply committed to measuring our results.
The planning process driven by this Planning Guide is as important as the plan you produce. By engaging with colleagues during Hub Meetings, we will all discover best practices that will elevate the quality and effectiveness of our work.
Finally, this Planning Guide is built from the perspective of “you get what you measure” and the metrics contained in this Guide , if successfully implemented, will ensure the strongest, most impactful leadership development experience for the teens .
Good luck and enjoy the process!
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FY 2013 Regional Plan – (Northstar Region)
RESOURCES NEEDED (INCLUDING EXTERNAL STAKEHOLDERS: ADVISORS, FAN, PARENTS, COMMUNITY PARTNERS):
Key Metrics | Goal | Stretch Goal | FY12 YTD |
Teens Running for Regional/Council Board (#) | 7 | 9 | 5 |
AZA/BBG Growth Rate (%) | 100% (AZA), 50% (BBG) | 50% | -8% |
Membership Attending Regional Conventions (%) | 58% | 65% | 48% |
Average Convention Cost Increase/Decrease (%) | 9% | 15% | 0% |
ACTIVITIES AND INDICATORS
1. Stronger regional and chapter board leadership
a. Bi-monthly check-in with each pair of board members to discuss goals established at the beginning of the year.
b. All regional and chapter board members attend a two-day leadership training conference in August and January.
2. Educate new and recent members
a. New members attend AIT/MIT with Mid America Region in Omaha
b. AIT/MIT training sessions take place during two periods of the year: Fall and Spring
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3. Exposure to other BBYO communities and leaders to serve as role models for Northstar Leadership
a. Integrate into two Mid America Conventions (AIT/MIT and Winter)
b. Northstar leaders Join the Mid America Regional Coordinating Committee
4. Chapter leadership quality is elevated.
a. Young leadership curriculum developed using the ONR model
b. 3 representatives from each chapter attends Young Leadership classes.
GOALS AND OBJECTIVES
#1 LEADERSHIP DEVELOPMENT - Offer a strong leadership development experience through affordable AZA and BBG experiences, participation in chapter programming, conventions, and community-wide campaigns & initiatives while increasing teen participation.
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ACTIVITIES AND INDICATORS
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FY 2013 Regional Plan –(North Star Region)
GOALS AND OBJECTIVES
#2 MEANINGFUL PROGRAMS - Impact teens with programs that strengthen their Jewish identity, encourage them to create Jewish community and focus on changing the world.
Key Metrics | Goal | Stretch Goal | FY12 YTD |
Membership Participating in Regional Campaigns & Initiatives* (%) | 75% | 85% | 66% |
Chapters Receiving International Awards (Monsky, Albert, Bisguyer) (%) | 25% | 50% | 0% |
* Regional Campaigns & Initiatives = J-Serve, AZA/BBG Shabbat, Speak UP, Stand UP, TOA
RESOURCES NEEDED (INCLUDING EXTERNAL STAKEHOLDERS: ADVISORS, FAN, PARENTS, COMMUNITY PARTNERS):
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ACTIVITIES AND INDICATORS
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FY 2013 Regional Plan – (Northstar Region)
GOALS AND OBJECTIVES
#3 ENTRY POINT - Offer a menu of programs through a defined BBYO Connect experience that leads 6th, 7th, and 8th graders from the Bar/Bat Mitzvah experience to a BBYO high school experience serving as a growing pipeline into BBYO activities.
Key Metrics | Goal | Stretch Goal | FY12 YTD |
BBYO Connect-to-Membership Conversion Rate (%) | 10 | 20 | |
BBYO Connect Growth Rate (%) | | | |
RESOURCES NEEDED (INCLUDING EXTERNAL STAKEHOLDERS: ADVISORS, FAN, PARENTS, COMMUNITY PARTNERS):
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Activities and Indicators 1. Hold three Summer/International Program informational meetings (1 in someone’s home and 2 at the JCC) Emphasize the role these programs play in the lives of BBYO teens; disseminate brochures and all related materials; show promotional videos
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FY 2013 Regional Plan –(Northstar Region)
GOALS AND OBJECTIVES
#4 IMMERSIVE EXPERIENCES - Encourage teens to hone their leadership skills and experience the world through BBYO's International immersive programs
Key Metrics | Goal | Stretch Goal | FY12 YTD |
Membership participating in Immersive Experiences (%) | 35% | 45% | 25% |
RESOURCES NEEDED (INCLUDING EXTERNAL STAKEHOLDERS: ADVISORS, FAN, PARENTS, COMMUNITY PARTNERS):
* See workplan spreadsheet for description of immersive experiences
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ACTIVITIES AND INDICATORS
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FY 2013 Regional Plan – (Northstar Region)
GOALS AND OBJECTIVES
#5 ADULT STAKEHOLDERS - Organize and support BBYO alumni, parents, and friends to serve as an engaged community of advisors and lead FAN campaigns to support local programs.
Key Metrics | Goal | Stretch Goal | FY12 YTD |
Advisors Attending Training Sessions During Year (%) | 100% | N/A | 80% |
Parents Contributing to FAN (%) | N/A | N/A | N/A |
RESOURCES NEEDED (INCLUDING EXTERNAL STAKEHOLDERS: ADVISORS, FAN, PARENTS, COMMUNITY PARTNERS):
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ACTIVITIES AND INDICATORS
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FY 2013 Regional Plan – (Northstar Region)
GOALS AND OBJECTIVES
#6 COMMUNITY PARTNER - Be the convener of Jewish teen life by forging alliances, partnering on programs, and co-branding where appropriate.
Key Metrics | Goal | Stretch Goal | FY12 YTD |
Partnerships for Connect, J-Serve and Camps (#) | 10 | 15 | 4 |
Local Article Placements (#) | 5 | 8 | 2 |
RESOURCES NEEDED (INCLUDING EXTERNAL STAKEHOLDERS: ADVISORS, FAN, PARENTS, COMMUNITY PARTNERS):