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Government Data Advisory Board (GDAB)

WEB-CONFERENCE ONLY

November 14, 2023

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ZoomLink

https://us02web.zoom.us/j/84676861665?pwd=M2hmSWNTRzNXSS9pZFFFdlJsS2JHZz09

Phone Numbers

(‪US‬)‪+1 573-559-1892‬

PIN: ‪986 444 043#‬

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Email Questions: Katherine.Hochevar@state.co.us

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November 14 Agenda

Title

Start

Duration

Open

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Call to Order

  • Roll Call and Introductions
  • Approval of October Minutes

Amy Bhikha, Chair

12:00

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10 min

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New Business

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Legislative Update

Kristen Koehler, Senior Policy Advisor

12:10

5 min

GDAB Subcommittee Updates

Subcommittee Leads

12:15

15 min

LINC-Linked Information Network

Whitney LeBouef, Director, LINC, Val Henderson, Project Specialist LINC

12:30

30 min

Data Sharing Maturity Self Assessment, Data Steward Contact Sheet & Data Sharing Best Practices Survey

Michael Gaenzle, Anthony Fisher

1:00

20 min

Open Discussion, Future Topics

GDAB Members

1:20

5 min

GDAB Meeting Closing Remarks

  • Open Discussion
  • Recap Action Items
  • Future Agenda Items
  • Adjourn Public Meeting

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1:25

5 min

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Legislative Update

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Legislative Update

General Updates

  • FY 2022-2023 Annual Report delivered to the legislature on Nov 1
  • OIT Rules Administrator on board and IT accessibility rulemaking process underway
    • To learn more and engage in the process, visit OIT’s rules webpage
  • Special session starts Nov. 17, regular session starts Jan. 10

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Budget

  • JTC meets Dec. 11/12/13 to consider IT Capital Funding Requests
    • Notes from Oct. JTC meeting
  • JBC kicks off annual budget briefings and hearings on Nov. 16
    • Link to JBC schedule
  • LAC meets Dec. 11/12 - OIT will provide ITSM and audit findings status updates

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Legislation

  • JTC bills, OIT broadband bill, artificial intelligence (AI)

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Subcommittee Updates

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Data Inventory Updates

  • The work on updating the existing Data Inventory in Google Sheets continues
    • The target date for is November 30

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  • The committee continues to support the RFP efforts
    • Have reviewed Requirements Score Sheet
    • Have reviewed the SOW
    • Identifying volunteers for RFP committee

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Data Governance Updates

  • The Data Governance Subcommittee has 2 working groups right now
    • Security-
      • Developing a Data Security Overview
      • Collecting Data Security Links
    • Roles
      • Using the work of Gartner, list of roles as oriented to the GDAB-approved Data Lifecycle

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Data Sharing Updates

  • Will be presenting Deliverables for GDAB review later this meeting

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LINC

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  • Co-developed through public-private partnership and launched in 2019
  • Collaborative data sharing solution among state, local, and non-profit data partners
  • Federated model with linking hub in Governor’s Office of Information Technology (OIT)
  • Types of projects supported:
    • Research
    • Evaluation
    • Analytics
    • Testing ground for data sharing solutions
  • Reimbursement fee paid by end user ($25-40k)

Background

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Benefits

Protection of data privacy

Single data request pathway and approval process

Large collaborative of data partners

Flexible partnership model

Top-tier identity resolution expertise

Compensation for time commitment

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Develop project

Activate data partnership

Link data and de-identify

Ensure ethical data use

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Design and Data Flow

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Data Partners

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Enterprise Memorandum of Understanding (EMOU)

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    • Defines data partnership and LINC governance model
    • Signed by OIT
    • Joining data partners subsequently sign on

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Data Sharing Agreement (DSA)

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    • Defines LINC data handling expectations
    • Flexible by data owner
    • Signed once by participating data partners and OIT

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Data Use License (DUL)

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    • Standard terms for end user of de-identified project data
    • Populated with approved project information
    • Signed by end user

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Legal Framework

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Active and Developing Projects

  • Early Childhood Workforce Statewide Longitudinal Study and Data Dashboard
  • Prenatal Substance Exposure and Family Wellbeing
  • Impact of Pay Transparency in Job Postings on Labor Market
  • Denver characteristics of youth experiencing homelessness
  • Statewide estimates of youth homelessness
  • CO Early Childhood Teacher Salary Increase Stimulus Pilot
  • Quality Rating & Improvement System Validation Study
  • CO Child Care Assistance Program Stimulus Evaluation
  • Exploration of Poverty-related Characteristics Associated with Disproportional Child Welfare Involvement
  • Using CO Longitudinal Data to Address Food Insecurity and Support Equity in Postsecondary Education and Training
  • Evaluation: Youth/Young Adults with Child Welfare Involvement At-Risk of Homelessness
  • Colorado Wage Outcomes and Results Coalition (CO WORC)
  • The Health Effects of Felonizing Fentanyl Possession
  • Evaluation of the Imagination Library CO Book Program

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Questions? Contact val@coloradolab.org

lincolorado.org

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Data Sharing Deliverables

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Data Sharing Maturity Self-Assessment

Data Steward Contact Sheet

Data Sharing Best Practices Survey

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Data Sharing Deliverables

  • Data Contacts Sub-Sub Committee
    • Data Contacts Sheet - this simplifies the Data Inventory and aides in the request generation process
    • Request Process Survey - this information can be used by agencies to increase their own data sharing maturity and to identify and share best practices in this area

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  • Data Sharing Maturity Assessment Model
    • Tool to measure an agencies ability to share data effectively
    • Help agencies identify areas where they can improve their data sharing practices
    • Can help agencies develop a plan to achieve their data sharing goals

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Data Sharing Deliverables

  • Maturity Assessment Model

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CLOSING REMARKS