How to Enter SIPPS Student Attendance
School Year 2023-24
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video version
Step 1: Sign into Illuminate
How to Sign In to Illuminate
Click on “Attendance Link”
How to Sign In to Illuminate
Click on
“I am Staff”
Click on
“Google”
How to Sign In to Illuminate
Click on
your OUSD email
Enter your password
You’re in!
Step 2: Find the attendance sheet that you need
How to find the attendance entry page
Click on the day that you need
How to find the attendance entry page
Click on “Responses”
Then click “Enter/Edit”
You found it!
Step 3: Enter your students’ attendance
Two Methods:
#1: Use the Student Group feature in Illuminate Preferred (it’s faster) | OR | #2: Find individual students |
No student groups in Illuminate yet?
Talk to your TSA.
Method #1: Use Student Groups
Click on the “Student Group” dropdown
Method #1: Use Student Groups
Choose a group
Method #1: Use Student Groups
Click “Find Students”
Method #1: Use Student Groups
Only the students in that group will appear
If the student is Present:
Mark “Present” and enter your name for every present student.
If the student is Absent: Skip them. Do not enter anything in the “Attendance” or “Tutor Name” columns.
See “Tips and Tricks” to speed up your entry.
Remember:
Only enter students who are PRESENT.
PRESENT = the student joined all or most of their small reading group for that day.
You’re done!
Method #2: Find Each Student
Click “Find Students”
Leave “All Students” selected.
Method #2: Find Each Student
Click on the “First Name” header to sort by first name
If the student is Present:
Mark “Present” and enter your name.
If the student is Absent: Skip them. Do not enter anything in the “Attendance” or “Tutor Name” columns.
See “Tips and Tricks” to speed up your entry.
Remember:
Only enter students who are PRESENT.
PRESENT = the student joined all or most of their small reading group for that day.
You’re done!
Tricks to enter “Present” and “Tutor Name” more quickly:
Trick #1: In the Attendance column, type “p” and then press enter. | Trick #2: Type the word you want once, then copy and paste it into the other columns. PC: Control + C, then Control + V Mac: Command + C, then Command + V | Trick #3: Copy and paste by dragging down from the bottom-right corner. |
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A trick to find individual students more quickly:
#1: Click “Additional Filters”
#2: Choose the grade level(s)
#3: Click “Find Students”
Frequently Asked Questions
FAQ: Reading Group Attendance
What if I don’t have a Chromebook yet? | Use the web browser on your phone, until OUSD gives you a Chromebook. Email helpdesk@ousd.org or call (510) 879-8178. |
What if I don’t have access to Illuminate? | The OUSD Data team is preparing new forms to request Illuminate access for the upcoming school year. We will add that link to the Early Lit Tutor One-Pager and notify you, as soon as we receive it. |
I don’t know who my students will be; when should I start entering attendance? | Please begin entering attendance when you start teaching SIPPS lessons to students. You do not need to enter attendance at the very beginning of the year, before your groups begin. |
My transitions are really short. How will I make time for attendance? | Discuss your schedule with your TSA or principal. They are expected to help you make this happen! |
My name isn’t listed in the dropdown in Illuminate. | Email rinat.fried@ousd.org to be added to the list. |
FAQ: Reading Group Attendance
What happens if I’m absent? | Do NOT enter attendance. If a substitute covers one or more of your groups, that person will enter attendance. |
What if my students are working with a substitute? | If a substitute covers one or more of your groups, that person will enter attendance. |
What if I don’t have Illuminate groups and I also don’t know my students’ last names? | If your TSA has not yet set up Illuminate groups, you will need to search for your students individually. There may be more than one student with the same first name at a school site. Depending on the site, you can request this information from your TSA, from the Front Office staff person, or from the student’s classroom teacher. |
Should I enter attendance if I’m teaching something other than SIPPS? | Do NOT enter attendance for other literacy interventions (for example, letter name or sight word-only interventions). We are tracking attendance only for SIPPS lessons. |
FAQ: Reading Group Attendance
What happens when my groups change? | Site leaders (TSAs and Principals) will choose whether to use Illuminate Groups for SIPPS.
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What if I know a student was at school, but they didn’t come to my SIPPS group? | Do NOT enter their attendance. You only record “Present” for students who joined your reading group, since we’re trying to keep track of how much reading intervention students are receiving. |
This was a LOT of information. How can I remind myself how to do this later? |