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How to Enter SIPPS Student Attendance

School Year 2023-24

Click here to watch a 3 minute

video version

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Step 1: Sign into Illuminate

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How to Sign In to Illuminate

Click on “Attendance Link”

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How to Sign In to Illuminate

Click on

“I am Staff”

Click on

“Google”

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How to Sign In to Illuminate

Click on

your OUSD email

Enter your password

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You’re in!

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Step 2: Find the attendance sheet that you need

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How to find the attendance entry page

Click on the day that you need

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How to find the attendance entry page

Click on “Responses”

Then click “Enter/Edit”

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You found it!

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Step 3: Enter your students’ attendance

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Two Methods:

#1: Use the Student Group feature in Illuminate

Preferred (it’s faster)

OR

#2: Find individual students

No student groups in Illuminate yet?

Talk to your TSA.

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Method #1: Use Student Groups

Click on the “Student Group” dropdown

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Method #1: Use Student Groups

Choose a group

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Method #1: Use Student Groups

Click “Find Students”

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Method #1: Use Student Groups

Only the students in that group will appear

If the student is Present:

Mark “Present” and enter your name for every present student.

If the student is Absent: Skip them. Do not enter anything in the “Attendance” or “Tutor Name” columns.

See “Tips and Tricks” to speed up your entry.

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Remember:

Only enter students who are PRESENT.

PRESENT = the student joined all or most of their small reading group for that day.

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You’re done!

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Method #2: Find Each Student

Click “Find Students”

Leave “All Students” selected.

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Method #2: Find Each Student

Click on the “First Name” header to sort by first name

If the student is Present:

Mark “Present” and enter your name.

If the student is Absent: Skip them. Do not enter anything in the “Attendance” or “Tutor Name” columns.

See “Tips and Tricks” to speed up your entry.

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Remember:

Only enter students who are PRESENT.

PRESENT = the student joined all or most of their small reading group for that day.

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You’re done!

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Tricks to enter “Present” and “Tutor Name” more quickly:

Click here for a 2 minute video

Trick #1:

In the Attendance column, type “p” and then press enter.

Trick #2:

Type the word you want once, then copy and paste it into the other columns.

PC: Control + C, then Control + V

Mac: Command + C, then Command + V

Trick #3:

Copy and paste by dragging down from the bottom-right corner.

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A trick to find individual students more quickly:

Click here for a 2 minute video

#1: Click “Additional Filters”

#2: Choose the grade level(s)

#3: Click “Find Students”

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Frequently Asked Questions

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FAQ: Reading Group Attendance

What if I don’t have a Chromebook yet?

Use the web browser on your phone, until OUSD gives you a Chromebook.

Email helpdesk@ousd.org or call (510) 879-8178.

What if I don’t have access to Illuminate?

The OUSD Data team is preparing new forms to request Illuminate access for the upcoming school year. We will add that link to the Early Lit Tutor One-Pager and notify you, as soon as we receive it.

I don’t know who my students will be; when should I start entering attendance?

Please begin entering attendance when you start teaching SIPPS lessons to students. You do not need to enter attendance at the very beginning of the year, before your groups begin.

My transitions are really short.

How will I make time for attendance?

Discuss your schedule with your TSA or principal.

They are expected to help you make this happen!

My name isn’t listed in the dropdown in Illuminate.

Email rinat.fried@ousd.org to be added to the list.

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FAQ: Reading Group Attendance

What happens if I’m absent?

Do NOT enter attendance. If a substitute covers one or more of your groups, that person will enter attendance.

What if my students are working with a substitute?

If a substitute covers one or more of your groups, that person will enter attendance.

What if I don’t have Illuminate groups and I also don’t know my students’ last names?

If your TSA has not yet set up Illuminate groups, you will need to search for your students individually. There may be more than one student with the same first name at a school site.

Depending on the site, you can request this information from your TSA, from the Front Office staff person, or from the student’s classroom teacher.

Should I enter attendance if I’m teaching something other than SIPPS?

Do NOT enter attendance for other literacy interventions (for example, letter name or sight word-only interventions). We are tracking attendance only for SIPPS lessons.

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FAQ: Reading Group Attendance

What happens when my groups change?

Site leaders (TSAs and Principals) will choose whether to use Illuminate Groups for SIPPS.

  • If they use Illuminate Groups, site leaders will update your student lists in Illuminate when a group changes (they may need a gentle reminder, since this will be new for some of them).
  • If they don’t use Illuminate Groups, you will enter attendance for the students on your most current list only.

What if I know a student was at school, but they didn’t come to my SIPPS group?

Do NOT enter their attendance. You only record “Present” for students who joined your reading group, since we’re trying to keep track of how much reading intervention students are receiving.

This was a LOT of information. How can I remind myself how to do this later?

Check the resources on the Early Lit Tutor One-Pager.

Ask your TSA or Principal for help.