Executive Staff Meeting

October 22, 2013

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Shuttleworth Deliverables

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Deliverables per Memorandum of Agreement

1. Build a microhouse on FeF
2. Design and build 5 machines as part of the GVCS
1. 2 CEB
2. Soil pulverizer
3. LifeTrac 6 prototype
4. 100 watt laser cutter with complete documentation on design and build
5. Backhoe with complete documentation on design and build
6. Ironworker with complete documentation on design and build
3. Implement infrastructure improvements at FeF
• Solar panels
• FeF cleanup and implementation of infrastructure and day to day operations; including plumbing and tool reconditioning

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4rd Quarter Priorities (October- December)

1. Development Process - Finish General Deliverable Board

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• Shuttleworth Deliverables

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• Schedule objectives for 4th Quarter (Oct -Dec)

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• Apply to Shuttleworth (1st draft Nov 01, Final draft Dec 01)

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• Recruiting via on site visits

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Current Week Priorities

Current Week Priorities

Resources and Personnel

• OSE Ford Ranger
• Truck must be returned to M & R Automotive for permanent hood and gas tank repair and oil check/top off
• Dan to use the truck 1030AM Wed for appointment - take cut saws with him to Harbor Freight
• When does Marcin need to be dropped off at airport on November 1st
• Truck at MCI from Dec 4th 4PM to Dec 8th 10PM
• OSE Personnel
• Katie Off Site October 23 (W) (comp day for 9/28)
• Audrey Off Site November 1 (comp day for 10/14)
• Marcin Off Site re: Austria 100 watt laser cutter - November 1-9
• Marcin Off Site re: Shuttleworth - November 10-14
• Katie Off Site Nov 7&8 (Th & Fri) re: Vacation
• OSE Off November 11th (M) Veterans Day
• Audrey Off November 13-14th (Th-Fr) re: Vacation
• Marcin Off Site December 4-8 re: Microcombine Trip (Boston)
• OSE Off December 21 - January 5 re: 2 week winter break
• Marcin Off Site December ? - January 11 re: Vacation

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Schedule and Routing Review

• OSE Schedule - wiki page
• Project Manager
• OSE Schedule
• Significant Schedule Items to discuss
• Design Sprint Agenda
• Cancel Design Sprint on October 26 - YES
• Cancel Design Sprint on December 4th due to Trip?
• Confirm Samuel’s trip (Nov 8-Dec 24)?
• November 1-15, Marcin is offsite due to Lasercutter and Shuttleworth gathering
• November 28-29, OSE is off for Thanksgiving Holiday
• December 4-8, Marcin is offsite due to Microcombine Trip (Boston)
• December 21-January 5, OSE is off for 2 week winter break and Marcin may not return until January 11th
• Routing

ED Priorities, Issues, and Help

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities -

1. October - Help TCM recruit 12 DPVs on site by Nov 01
2. Nov 01-15 - travel
3. End of Nov - finish of reapplication - working with DM on video/storytelling to convey accomplishments for Shuttleworth Foundation
4. Dec - College tours, pending delivery of recruiting goals, which we can assess by Mid October

Issues

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Help

OM Priorities, Issues, and Help

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities

1. Plumber - Leach field information - Alan Reed 816-288-1992
2. Insurance
3. HabLab improvements
4. Ford Ranger repairs
5. Mark installed dishwasher, repaired screen door, addressed mold under sink, just an FYI

Issues

1. Chad’s Update on Cloverdale order (October 16), “Currently we are 3-4 weeks out before we will be able to start the order and it will take a week or so to process the order. This may change depending on how my currently scheduled orders move through the shop. I will keep you advised as time goes on.”
2. Dozuki - need to approve concept

Help

1. What is happening wrt OSE Chapters? Samuel Carlisle is emailing about the Berlin Chapter?
2. Would you like people to schedule speaking engagements at their academic institutions at the academic institutions availability or your availability?
3. Do you approve a request to order slipcovers for the couches?
4. Where the latest CEB instructions are - Audrey has had some recent inquiries.
5. Regarding the 101 people emailed for DPVs, are we extending contracts to them prior to arrival or winging it?
6. Master Planner and OSE questions - need to discuss?

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TCM Priorities, Issues, and Help

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities

Recruiting: Short - 1) Veteran’s groups, 2) Hammerspace / FabLab visits in KC area, 3) Career Centers 4) ESW Partnership

Long - 1) Formal internship program, 2) Collaborator Badge program

Product Development: 1) Use Development Boards 2) Ironworker plan

Issues

1. What is our product development schedule? Microcombine? PM & TD need to put together an executable schedule in Project Manager.
2. We are asking people to submit work multiple times: work logs, contributor log...am confused what our process is. This seems inefficient.
3. Dev Protocols are unclear to collaborators
4. We are not ID’ing risks and using our risk process
5. Unsure direction wrt: Samthetechie...OSE Chapter in Germany?
6. DPV’s K, C, and S - need to discuss whether them coming out while Marcin is away is valuable (they are becoming remote collaborators) and confirm

Help

1. Need executable schedules built in PM for 1) Microcombine, 2) Microtractor, 3) Universal Rotor; also need early documentation put together
2. Need to develop Test Plans for Backhoe & Ironworker
3. Use Product Development Boards
4. Review and scrub protocols so they are useful to collaborator; need templates for products

DM Priorities, Issues, and Help

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities

Develop a production schedule - specific goals - such as a video by certain date (20%)

LifeTrac 6 Documentation (60%)

Deliverable Board (20%)

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Issues

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Help

• Do we want to continue using Latakoo after the promotional period?

Other Tasks

Reference: Parking Lot, Other Tasks