SAP Procurement Processes

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in S/4 HANA

using FIORI APP

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Invoice Verification

Automatic Invoice for

Items due in Invoicing Plan

• Setup ERS for Vendor (XK02 or BP)
• Setup Purchase Order for Invoicing Plan (ME21N)
• Invoicing Plan (MRIS)
• Check auto Invoice in PO History (ME23N)
• Check Invoice Listing (MIR6)
• Check “Invoicing Plan indicator” in Invoice Header (SE16N)

Mandatory ERS for Vendor for Auto Invoice in case of Invoicing Plan

• Setup ERS for Vendor (XK02 or BP)
• Setup Purchase Order for Invoicing Plan (ME21N)
• Invoicing Plan (MRIS)
• Check auto Invoice in PO History (ME23N)
• Check Invoice Listing (MIR6)
• Check “Invoicing Plan indicator” in Invoice Header (SE16N)

• Vendor must have ERS indicator

2. Document Type “FO” for Validity Period in Header

3. Account Assignment Mandatory (Cannot be “U” or Unknown)

4. Short Text Mandatory

5. Enter the Order Qty and Amounts

PO Qty 1

UOM AU

Net Price $10000

(Total Renovation works costs)

6. Enter Plant

7. Enter Material Group

8. Remove GR flag (no GR for Invoicing Plan)

Enter Cost Center due to A/A = “K”

The “ERS” field in the PO item only appear/visible only if the “ERS” setting was SET in the VENDOR Master

GOTO Invoicing Plan

Use Partial Invoicing Plan since the Periodic Amounts are not the same and payment timings are not in repeated in a certain fixed frequency. (vs Periodic Invoicing Plan are like RENTAL with same monthly Rate and payment maybe Montly).

The Values of the Renovation costs are to be paid in 3 different dates

First payment 02.11.2020 $2000

is in the Past.

INVOiCING PlaN will pick-up this line item and Auto Generate the Invoice

SAVE Invoicing Plan PO

Invoicing Plan

PO# 4500000084

• Setup ERS for Vendor (XK02 or BP)
• Setup Purchase Order for Invoicing Plan (ME21N)
• Invoicing Plan (MRIS)
• Check auto Invoice in PO History (ME23N)
• Check Invoice Listing (MIR6)
• Check “Invoicing Plan indicator” in Invoice Header (SE16N)

Run Invoicing Plan

Test Run

There is at least one item due for Invoice creation in the PO

Actual Run

That is the Invoice Document posted (not the Material Document)

• Setup ERS for Vendor (XK02 or BP)
• Setup Purchase Order for Invoicing Plan (ME21N)
• Invoicing Plan (MRIS)
• Check auto Invoice in PO History (ME23N)
• Check Invoice Listing (MIR6)
• Check “Invoicing Plan indicator” in Invoice Header (SE16N)

“C” cleared

Invoice Posted

FI posting

Debit Expenses

Credit Vendor

CO posting

Cost Center charged

• Setup ERS for Vendor (XK02 or BP)
• Setup Purchase Order for Invoicing Plan (ME21N)
• Invoicing Plan (MRIS)
• Check auto Invoice in PO History (ME23N)
• Check Invoice Listing (MIR6)
• Check “Invoicing Plan indicator” in Invoice Header (SE16N)

Check Invoices via Invoicing Plan only

Invoice posted via the Invoicing Plan

• Setup ERS for Vendor (XK02 or BP)
• Setup Purchase Order for Invoicing Plan (ME21N)
• Invoicing Plan (MRIS)
• Check auto Invoice in PO History (ME23N)
• Check Invoice Listing (MIR6)
• Check “Invoicing Plan indicator” in Invoice Header (SE16N)

Table RBKP

Invoice executed via MRIS