Google Calendar

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Presentation Link daddoes.tech/gcal

Chris Malanga

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Certified Trainer

About This Session

We’ll take a look at the powerful Google Calendar, exploring notifications, invites, file organization, iCals, and other resources to help you communicate with your students, parents, and even yourself.

We’ll discuss sharing, inviting, integrating with Gmail, attaching files and answer any questions you have about this important tool.

Meet Your Trainer

Chris Malanga�Educational Technologist�419-267-2544�malanga@nwoca.org

ABOUT ME

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• NWOCA staff member since July 2016, but have been training nationally since 2013.

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• Taught JH/HS ELA at Fountain City Christian in Bryan.

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• Live in Bryan, married to my wife, Nikki (5th grade math teacher).

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• Proud dad to Tony, Dominic and Gabriella.

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Certified Trainer

techtips.nwoca.org

Google Calendar

G Suite Learning Center for Google Calendar

My Calendars and Other Calendars

Calendars I can edit / add events

Calendars I can only view

Button toggles list of calendars

Calendar auto-created from Google Classroom (one for each class)

Subscribed personal calendars

Calendar Views

Old Agenda View

Click here

Views found next to the gear icon

Color code your calendars

Adding Events

Click to add new event

Event start/end time

Repeating

Add Google Hangout

Which calendar?

Invitees

Find a Time

“Find a Time” feature lets you see guests’ availability if they’ve shared their calendar with you

Click here to start

Then add guests

Meetings

View meeting in Google Calendar.

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All the meeting info, all in one spot:�

• Directions
• Agenda
• Virtual meeting info
• Guests
• RSVP status

Date and time info

Location info

Guests and RSVPs

Meeting Name

Meeting Notes

Reminder (Notification)

My RSVP status

Video conferencing & phone-in info

Agenda attachment from Drive

Adding Resources

If your school is set up to add resources, you can add that to your events.

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• Add Rooms
• Add Chromebook Carts
• Add iPad Carts
• Add Projectors, etc

Create Additional Calendars

Adding Calendars

Add other calendars

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• Co-workers
• Interests �(sports, phases of the moon, etc)
• From URL
• Import from ics file

https://ical.wunderground.com/auto/ical/43502.ics

Sharing Calendars

• Share with specific users and establish their permissions
• Make the calendar public (Ideal for sharing class or school events with parents/community)
• Limit people to seeing busy/free

When creating a new calendar...

Integrate Calendar - Subscribe

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Link to access the calendar �from a web browser �(calendar must be set to public)

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Link for others to subscribe (calendar must be set to public)

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Link for family members or other trusted individuals to subscribe (calendar does not have to be public)

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Settings → Integrate Calendar

Daily Email Notification

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(Settings → General Notifications)

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If you have multiple calendars that you want included, you will have to change this setting in each calendar.

Get a daily email for your calendar events

Embedding Calendars

You can embed your calendar into another website by copying and pasting some HTML code.

Copy this embed code and paste into website.

Customize the embedded calendar.

Settings → Integrate Calendar

Customizing Embedded Calendars

Change options and then copy & paste generated HTML.

Change display options on the left side.

Choose which calendars to embed.

View of what the embedded calendar will look like.

When satisfied, click Update HTML button and copy/paste the code.

Creating Appointment Slots

Click on the date you wish to create appointment slots, then click the Appointment slots option.

Give your slots a title, select start and end date and time, and then select a duration for each slot.

Your slots will appear on the calendar.

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Hint: Do NOT use the red plus sign when creating appointment slots!

Creating Appointment Slots

Click on the calendar item to see details.

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Click on the appointment page link to go to signup page. Copy this link and share it with others.

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The visitor will click on a slot that works for them to schedule an appointment. They must have a Google (or Gmail) account in order to book.

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Creating Appointment Slots

The visitor will save the appointment. Details will automatically be added.

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The appointment will automatically be added to your calendar. You and the visitor will automatically receive a calendar invite via email to which you can RSVP or change details.

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Add-ons

Just like Gmail, Calendar also has Add-ons which you can install.

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Currently, these Add-ons are mainly compatible with video conferencing software such as Webex, Zoom and GoToMeeting.

Keyboard Shortcuts

Google Calendar also has keyboard shortcuts. You can enable them in Settings.

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Once enabled press ? to see a list of shortcuts.

We are here to help!

Chris Malanga

Educational Technologist

Northern Buckeye/NWOCA

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malanga@nwoca.org

419-267-2544�@DadDoesTech

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Presentation Link daddoes.tech/gcal