CDLE Compliance Quarterly

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May 21, 2025

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Agenda

• Housekeeping
• Updates from Regulatory Divisions:
• Division of Family & Medical Leave Insurance
• Division of Unemployment Insurance
• Division of Workers’ Compensation
• Division of Oil & Public Safety
• Division of Labor Standards and Statistics
• Live Questions

Division of Family & Medical Leave Insurance

FAMLI

Division of Family & Medical Leave Insurance

• FAMLI was approved by voters in 2020 and ensures that Colorado workers have access to paid leave during life events that pull them away from work.
• FAMLI is a social insurance program with both employers and employees contributing to the benefit fund.
• FAMLI provides workers 12 weeks of paid leave when they are…
• Caring for a new child during the first year after birth, adoption, or foster care placement.
• Caring for a family member with a serious health condition.
• Caring for their own serious health condition.
• Making arrangements for a family member’s military deployment.
• Addressing the immediate safety needs and impact of domestic violence and/or sexual assault.

Division of Family and Medical Leave Insurance

• As soon as possible: member employers must register for a FAMLI account under their own FEIN (instead of under the PEO’s FEIN) to ensure proper federal taxation of FAMLI benefits.

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• By December 1, 2025: self employed individuals voluntarily participating in FAMLI must upload prior year’s tax transcripts and W2’s; without these, account eligibility moves to “NULL”

Rules & Regs: Upcoming Deadlines and Effective Dates

NEED

to know

Division of Family and Medical Leave Insurance

• Streamlined Designated Representative experience

Tech Updates

• Rules 7 CCR 1107-1 through 7 CCR 1107-9 adopted & effective July 1, 2025.
• Next rulemaking date: Starting in July 2025

Upcoming Rulemaking Dates

NEED

to know

Division of Family and Medical Leave Insurance

• File specifications and file templates for wage reporting for third party administrators (TPAs) are published on FAMLI’s TPA page.
• User guides and how-to videos for employers are published on the My FAMLI+ Employer page.
• User guides and how-to videos for the appeals process are published on FAMLI’s appeals page.
• FAMLI also has various tools to help employers communicate with staff available in the toolkit and tools to help communicate with your partners in our marketing kit.
• All newly adopted rules and supplemental guidance are published on FAMLI’s Rules & Guidance page.

Resources & Toolkits

NICE

to know

Division of Unemployment Insurance

UI

Division of Unemployment Insurance

• The Division of Unemployment Insurance (UI) helps people who have lost their jobs by providing temporary wage replacement.
• Unemployment benefits are funded by employers and help workers pay their bills during job transitions and contribute to the economic stability of the state.

Division of Unemployment Insurance

• As of April 3, 2025, UI is no longer sending employer fact-finding requests in the mail. Employers are now required to respond to Division fact-finding requests by approved electronic means.
• Accounts with delinquent premiums as of June 30, 2025 are subject to Delinquent Premium Penalty (DPP) assessment. DPP charges are applied each quarter of the following year.

Rules & Regs: Upcoming Deadlines and Effective Dates

NEED

to know

Division of Unemployment Insurance

• TPAs must have access and permissions to submit reports, respond to Division requests and manage employer accounts.
• TPAs can request access to employer accounts.
• Employers must review and approve TPA access requests.

Rules & Regs: Upcoming Deadlines and Effective Dates

NEED

to know

Division of Unemployment Insurance

• If an employer account does not have an email on file, fact-finding requests are sent to the Employer Inbox in MyUI Employer+. Fact-finding requests are no longer sent by US mail.
• Employers and TPAs enrolled in the State Information Data Exchange System (SIDES) can now log-in to E-SIDES from their MyUI Employer+ account.

Tech Updates

NEED

to know

Division of Unemployment Insurance

• Quarterly Wage Reporting Resources:
• How to Submit a Report
• How to Submit a Bulk File
• How to Adjust Wages
• How to Export/Print Wage Reports
• Toolkits & Employer User Guide:
• Employer Resources
• TPA Toolkit
• MyUI Employer+ User Guide
• Monthly Email Updates
• Employer Monthly Email Sign Up
• TPA Monthly Email Sign Up

Resources & Toolkits

NICE

to know

Division of Workers’ Compensation

DOWC

Division of Workers’ Compensation

• The role of the DOWC is that of an administrative conservator and regulator of the Colorado workers’ compensation system.
• In other words, the DOWC’s job is to make sure that the system is operating correctly, all the stakeholders are following the rules to keep the system operating correctly, and to make adjustments to the rules when the system can be improved.
• The DOWC’s five main external stakeholder groups are injured workers, employers, insurers, attorneys, and medical providers.
• The DOWC and the insurance carrier are separate entities. The DOWC does not pay benefits.
• The DOWC also facilitates the process for resolving disagreements between carriers and claimants.

Division of Workers’ Compensation

• A public hearing for Rule 16: Utilization Standards took place on Thursday, May 1, 2025. Another hearing for Rule 2: Workers' Compensation Premium Surcharges was held on May 5, 2025. The DOWC anticipates having rules effective by July 1, 2025.
• The DOWC has updated Rule 11: Division Independent Medical Examination (DIME) and related forms, effective April 1, 2025, to improve efficiency and fairness in the DIME process. Additional resources and training will be available soon on the DOWC’s website at cdle.colorado.gov/dwc. For inquiries, contact the DIME Unit at cdle_IMEunit@state.co.us or call 303-318-8655.
• Starting January 1, 2026, all payers (except self-insured employers) must accept electronic medical bills. Providers submitting 25 or more workers' compensation medical bills monthly must use HIPAA-compliant electronic transactions. For questions or to join an eBilling webinar, contact Christy Culkin at christy.culkin@state.co.us.

Rules & Regs: Upcoming Deadlines and Effective Dates

NEED

to know

Division of Workers’ Compensation

• The DOWC is modernizing its claims management system to allow claimants, employers, attorneys, medical providers, and insurers to securely access and manage important information about the status of workers’ compensation claims. The DOWC wants your feedback to ensure the new system improves the user experience and meets your needs. If you have any feedback, please email the Education & Outreach team at cdle_dowc_communications@state.co.us.�
• The DOWC is encouraging Third Party Administrators, Insurance Carriers, and Self-Insured Employers to register for the EDI Claims Release 3.1 transition. Testing will run from May 1, 2025, to July 10, 2026, with the official switch happening on July 30, 2026. For more info or help, reach out to the DOWC EDI Support Team at codwcedi@verisk.com.

Tech Update

NEED

to know

Division of Workers’ Compensation

• The DOWC recently premiered its new Workers’ Compensation 101 for Injured Workers video, available in English and Spanish. The video provides an accessible overview of the claims process, medical care options and employee rights following a workplace injury. While designed to support injured workers, it can also be a valuable educational tool for all stakeholders. The DOWC also offers Workers' Compensation 101 for Employers. A Spanish version of the video for employers is also available. Visit the DOWC’s Vimeo account at vimeo.com/codowc.
• A recording of the 2025 Division Independent Medical Examination (DIME) Changes Webinar is now available. You can also download the DIME Rule Change presentation materials, which include a list of important links on the final page. The recording can be found at vimeo.com/codowc.

Resources & Toolkits

NICE

to know

Upcoming Engagement Opportunities

Join the DOWC Claims Management Unit for an engaging webinar focused on frequently asked questions. The webinar is scheduled for June 26, 2025, at 10:30 a.m. MT. Register now to hear directly from a panel of DOWC staff as they answer claims questions. Attendees are encouraged to submit questions and topics of interest before the webinar. Please submit your questions by June 23, 2025.

Register Today for the Claims Management Q&A Webinar

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Learn more about legal issues in workers' compensation with real-life cases as discussed by DOWC Pre-hearing Administrative Law Judges.�Free Continuing Legal Education (CLE) credits are available for Case Law Updates

Sessions are typically held on the third Thursday of each month at 12:00 p.m. MT.

Visit the DOWC’s GovDelivery form to sign up to receive invites to Case Law Updates.

Division of Workers' Compensation Case Law Update

NICE

to know

Division of Oil & Public Safety

OPS

Division of Oil & Public Safety

• The Division of Oil & Public Safety (OPS) is responsible for a variety of regulatory functions related to environmental and consumer protection and public safety.
• Program oversight includes:
• Amusement rides and devices
• Explosives use
• Boilers
• Conveyances (Elevators and Escalators)
• Fuel products, including LPG, CNG, LNG and Hydrogen
• Petroleum Storage Tanks and Cleanup of Petroleum releases
• The Underground Damage Prevention Safety Commission has enforcement oversight for the one call law

Division of Oil & Public Safety

• Conveyance Stakeholder Meeting for new regulations, effective Jan 1, 2026

Wednesday, June 4, 2025, 1pm

• Boiler Program Stakeholder Meeting for new regulations, effective Jan 1, 2026

Thursday, May 29, 2025, 10am

Rules & Regs: Upcoming Deadlines and Effective Dates

NEED

to know

Division of Oil & Public Safety

• OPS publishes quarterly newsletters for each of the programs within the Division. Archives can be found at the following links:
• Petroleum Program
• Amusement Rides and Devices
• Boiler Program
• Conveyance Program
• Explosives Program
• The Petroleum Program’s Guidance Document supports owners/operators and consultants when dealing with releases of petroleum into the environment.

Resources & Toolkits

NICE

to know

Upcoming Engagement Opportunities

OPS is holding two outreach events this summer.

• August 20 will be in Grand Junction
• September 18 will be in Denver

We hope to see you at one of the locations. Please check our website for more information.

Division of Oil and Public Safety

NICE

to know

Division of Labor Standards and Statistics

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DLSS

What We Do: Labor laws we enforce, publish guidance, & offer compliance assistance

● Wage & Hour (minimum/overtime wages, unlawful deductions, breaks, etc.)

● Paid Sick Leave (48 hr/yr, health/personal needs)

● Unequal Pay (sex-based disparities)

● Job Transparency (pay in job postings; applicant screening limits; gig work disclosures)

● Labor Relations (private sector union dues elections; public sector organizing & representation elections)

● Farm Work Conditions (heat protection, shade, water, etc.)

● Retaliation (firing/demoting/blacklisting, etc., for exercising these rights)

What We Don’t Do: Related laws we don’t cover

● Discrimination, harassment, & accommodation (CCRD)

● Benefits like FAMLI, UI, WC

Division of Labor Standards and Statistics

Division of Labor Standards and Statistics

• DLSS recently posted an updated and renamed Labor Law Guidance & Education webpage. This webpage includes multiple forms of published guidance for Colorado employers and employees:
• INFOs: (Interpretive Notices and Formal Opinions) — the Division’s approved notices, opinions, and explanations on various labor law topics.
• KNOWLEDGEs: (Knowledge for Workers on Labor Law is Empowering & Drives Good Employment) — one-page summaries for employees on their labor rights.
• Labor Law Videos: short educational videos about Colorado labor laws, including “Break Times,” “Final Pay,” and “What are Impermissible Deductions,” with many more educational labor law videos coming soon.
• Other published labor law guidance that includes public notices, reports, and other releases from DLSS.

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What’s new in labor rights & responsibilities in 2025?

NICE

to know

Thank

You!

Questions?