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Environment,

Health and Safety (EHS)

New Hire Orientation

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Agenda Topics |

01 Introduction

02 Berkeley Lab organization

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03 EHS organization

04 How to contact people

05 How to work safely

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06 How to get things

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07 How to get around

08 How to get help

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09 How to get paid

10 Food

11 EHS-ECC (Engagement/Cultural Committee)

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12 Training

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13 Resources

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Environment/Health/Safety

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Berkeley Lab Organization

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Environment/Health/Safety

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Helpful LBNL website links:

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  • Lab self guided tours, includes:
    • LBNL aerial tour
    • Lab virtual tour
    • ALS
    • Etc.

Helpful LBNL website links:

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  • Berkeley Lab’s website

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EHS Organization

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Environment, Health and Safety Division website (https://ehs.lbl.gov/)

Organization:

  • Health Services (HS)
  • Health & Safety (H&S)
  • Environment, Waste, and Radiation Protection (EWRP)
  • Division Office (DO)
  • Technical & Assurance Programs

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Environment/Health/Safety

  • EHS occupies 7 buildings (26, 75 complex, 76, 78, 85); see Lab map
  • List of acronyms for EHS

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EHS Organization

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Environment/Health/Safety

  • EHS Mission: Our mission is to provide valued technical programs, services,

and strategic solutions in partnership with the Lab community

for the protection of workers, the public, and the environment.

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How to Contact People

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  • Reports building maintenance issues.
  • Sends communications.
  • Acts as a liaison between EHS and Facilities to resolve building-related issues.

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Environment/Health/Safety

EHS Whom to Call list

Building Manager

  • Identifies the various Subject Matter Experts and their contact information.
  • Maintained in real-time.

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EHS Work Location Dashboard

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How to Work Safely at the Lab

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Environment/Health/Safety

  • Emergency Preparedness: Emergency exits, signage, evacuation & assembly areas, emergency guides (flip charts)
  • LabAlert messaging service: a critical bridge between Level 1 emails and the PA system in the event of emergencies. Please opt-in with your cell numbers for timely info.

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  • status.lbl.gov 1-800-445-5830
  • The SES Emergency Management Team can assist Lab employees in creating a personal emergency preparedness plan.

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How to Work Safely at the Lab, Part II

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Environment/Health/Safety

  • ISM guiding principles and core functions.
  • WPC/Activity Manager tool to authorize work
  • Stop Work Policy
  • Ergonomics: evaluation request, resources (e.g. RSI Guard)

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  • Emergency Assembly Area Map
  • Zone map: In an emergency, know your zone:
    • Zone 3: B26 (Health clinic & surrounding)
    • Zone 4: B75 complex, B76, B78 (near Grizzly Gate/Lawrence Hall of Science)
    • Zone 6: B85 (near Strawberry Gate)

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How to Work Safely at the Lab, Part III

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Environment/Health/Safety

  • Safety Concerns and reporting tool
  • Site Security: wear badge, carry keys, don’t allow piggybacking at gates or doors, visitor procedures.
  • SAFE buildings: In case of wildfires, be aware that some Lab buildings are designated as SAFE buildings (built of steel or concrete, have interior sprinkler systems, defensible spaces). They are marked with bright blue signs.

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How to Get Things

Approved methods must be followed! (e.g. eBuy and ePro, Travel & approval processes.

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Environment/Health/Safety

  • EHS Admin Help Desk (EHS Intranet) is used as a centralized request system.
  • Department-specific procedures and approvals should be confirmed with supervisor/manager.
  • Travel: Know Before You Go to understand Lab reimbursement policies.

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  • What’s a PID-AID?
    • This stands for project ID/activity ID. It’s the code that is used to charge costs at LBNL.
    • PID is 6 digits, AID is 3 digits
    • Example might be 101137-001
    • Supervisor can provide
  • ++Property Management: custodianship, inventory process (don’t leave Lab assets in vehicles)

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How to Get Around: Maps & Parking

How to get around the Lab (with caution!)

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Environment/Health/Safety

  • Lab maps
  • Key plans
  • Shuttle bus routes, schedules: real-time departures/arrivals via TripShot mobile app.
  • Veo sit-down scooters
  • GEM cars, Club cars, and fleet vehicles available for use if job requires - training needed.

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  • No personal bicycles, scooters (including Veo scooters), unicycles, Segways, skateboards, etc. for Lab business.
  • ++ Parking, parking & commuting policies and maps, commute alternatives, etc. Parking passes issued at badge office.
  • ++ WageWorks program
  • Pocket your phone and stay alert.

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How to Get Around: LBNL shuttle & rideshare pickup

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Environment/Health/Safety

  • Shuttle bus routes, schedules: real-time departures/arrivals via TripShot mobile app.
  • Berkeley Lab Shuttle Stop sign:

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  • The Lab’s downtown shuttle stop on the Blue route has a permanent home on the east side of Shattuck Avenue in front of Jupiter restaurant and the BofA and directly across the street from the downtown Berkeley BART station. The stop is shared with AC Transit.

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How to Get Help

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Environment/Health/Safety

Telephone Services

IT & approved software downloads

  • Google Suite
  • Computer Help Desk x4357 (510/486-4357)
  • Help@lbl.gov
  • Workstation standardization
  • Special approvals (e.g. iPadsAirpods)

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  • Phone/voicemail access instructions
  • Telephone Services x7997 (510/486-7997)
  • TSC@lbl.gov
  • Special approvals (Lab-issued cell phones, iPads w/ cellular, MiFi)
  • Soft phone capabilities - Avaya Workplace

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How to Get Paid

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Environment/Health/Safety

  • ++ For employees reporting time monthly: Select “Unpaid Leave” as the Earnings Type for any unworked days in your first month.

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Food

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Environment/Health/Safety

  • Cafeteria (Bayview Cafe) is under renovation.
  • Food trucks are on site in building 91 parking lot. Click here for menus & info.
  • Vending machines are in buildings 69, 76, & 84.
  • Bldg 76 machines accept credit cards & ApplePay.

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EHS Engagement & Cultural Committee (ECC)

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Environment/Health/Safety

Labwide

EHS

  • EHS-ECC working groups:
    • Social Activities
    • Recognition
    • Onboarding
    • Work/Life Balance
    • Career Development

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Training

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Environment/Health/Safety

  • Berkeley Lab Training (BLT)
  • Work Planning & Control (WP&C)
  • IT Training & TAP
  • LinkedIn Learning, etc.
  • learning.lbl.gov
  • ++Other required training through HR

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Resources

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Environment/Health/Safety

  • General: Lab website, A-Z Index, Directory, EHS website, LBNL Onboarding
  • Human Resources
    • See HR website for info/links to Requirements & Policies Manual (RPM), Conflict of Interest, Performance Management, Benefits, etc.

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Questions?

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Thank you!

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