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Executive Staff Meeting

October 14, 2013

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Shuttleworth Deliverables

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Deliverables per Memorandum of Agreement

  1. Build a microhouse on FeF
  2. Design and build 5 machines as part of the GVCS
    1. 2 CEB
    2. Soil pulverizer
    3. LifeTrac 6 prototype
    4. 100 watt laser cutter with complete documentation on design and build
    5. Backhoe with complete documentation on design and build
    6. Ironworker with complete documentation on design and build
  3. Implement infrastructure improvements at FeF
    • Solar panels
    • FeF cleanup and implementation of infrastructure and day to day operations; including plumbing and tool reconditioning

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4rd Quarter Priorities (October- December)

  1. Development Process - Finish General Deliverable Board

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  • Shuttleworth Deliverables

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  • Schedule objectives for 4th Quarter (Oct -Dec)

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  • Apply to Shuttleworth (1st draft Nov 01, Final draft Dec 01)

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  • Recruiting via on site visits

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Current Week Priorities

Week Priorities

Previous Week

Current Week

Issues/Risk

Quarterly Goal

Project Manager Scheduling

Review during Ex. Staff Meeting

Update PM using Development Boards for backhoe and ironworker

Schedule projects in PM through

4th Quarter

LifeTrac 6

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Documentation

Need HOTWASH

Build LifeTrac 6 while beta testing process

Backhoe

1. Need to hang Backhoe Development Board DONE

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1. Redesign Backhoe

1) Stress analysis showed issues, need this documented in risk program

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Ironworker

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1. Need to hang Ironworker Development Board

2. Finish Table, Stabilizer, Legs, and draw up test plan.

Problem Statement(s) incomplete; No Schedule

Work on and Finish October 16-30

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Current Week Priorities

Week Priorities

Previous Week

Current Week

Issues/Risk

Quarterly Goal

Microhouse

Complete Microhouse

Roofing

HOTWASH

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Prototype Assessment

Chris re-visit

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Complete Microhouse

DPV and Design Sprint Recruiting

1. BYU visit

2. Military volunteer orgs, Veteran orgs

3. Contact database

1. Contact military volunteer & Vet orgs

2. Work EWB & ESF contacts

See TCM slide

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OSE Structuring

1. Health plans completed

2. Met with Shirley

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Documentation for Shuttleworth (Backhoe, etc)

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LifeTrac 6, Backhoe, Ironworker

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Resources and Personnel

  • OSE Ford Ranger
    • Truck must be returned to M & R Automotive for permanent hood and gas tank repair and oil check/top off
  • OSE Personnel
    • Patriots Day is not a recognized holiday
    • Marcin Off Site re: The Feast - October 16-18
    • Audrey Off Site November 1 (comp day for 10/14)
    • Marcin Off Site re: Austria 100 watt laser cutter - November 1-9
    • Marcin Off Site re: Shuttleworth - November 10-14

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Schedule and Routing Review

  • OSE Schedule - wiki page
    • Project Manager
    • OSE Schedule
    • Significant Schedule Items to discuss
        • Design Sprint Agenda
        • Cancel Design Sprints in October 12, 19, (T) 26
        • Trip Dec 4th?

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  • Routing

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Other Tasks

Date Added

Tasks

Status

September 29

Email Admin and ED - OM to follow up with status

Sent ED an email with details on Sept 30

August 30

OSE Ford Ranger repairs

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September 11

Cut off Saws (HARBOR FREIGHT) and Bolts (Fastenal)

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September 18

OSEC Site Questions . Need to define time scale. Quarter? Year? 2 Years? 5 Years?

Staff needs to respond to OSE Site Questions

Reference: Parking Lot, Other Tasks

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ED Priorities, Issues, and Help

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities -

  1. October - spend as much time as needed to help TCM recruit 12 DPVs on site by Nov 01.
  2. Nov 01-15 - traveling. End of Nov - finishing of reapplication - working heavily with DM on video/storytelling to convey accomplishments for Shuttleworth Foundation.
  3. Dec - potentially begin college tours, pending delivery of recruiting goals, which we can assess by Mid October.

Issues

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Help

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OM Priorities, Issues, and Help

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities

Taxes and Accounting (30%)

Insurance (30%)

Issues

  1. Missing Federal and State Work Requirements

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Help

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TCM Priorities, Issues, and Help

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities

Recruting: Short: 1) Veteran’s groups, 2) Hammerspace / FabLab visits in KC area, 3) Career Centers 4) ESW Partnership

Long:1) Formal internship program, 2) Collaborator Badge program

Product Development: 1) Enforce use of Product Dev Boards, 2) Ironworker plan

Issues

  • What is our product development schedule? Microcombine??? PM & TD need to put together an executabe schedule in Project Manager.
  • We are asking people to submit work multiple times: work logs, contributor log...am confused what our process is. This seems inefficient.
  • Dev Protocols are unclear top collaborators
  • We are not ID’ing risks and using our risk process
  • Unsure direction wrt: Samthetechie...OSE Chapter in Germany?
  • Question re: logo...which logo is our most current for business cards, etc?

Help

  • Need exectuable schedules built in PM for 1) Microcombine, 2) Microtractor, 3) Universal Rotor; also need early documentation put together
  • Need to develop Test Plans for Backhoe & Ironworker
  • Use Product Development Boards
  • Review and scrub protocols so they are useful to collaborator; need templates for products

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DM Priorities, Issues, and Help

(Short & Long Term)

Reference: Parking Lot, Other Tasks

Priorities - Develop a production schedule - specific goals - such as a video by certain date (20%)

LifeTrac 6 Documentation (60%)

Deliverable Board (20%)

Issues

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Help