Your Trip
Welcome to
Travel Planners for the Finest Bands, Choirs and Orchestras in the World
About Music Travel Consultants
Your Itinerary
Plainfield HS Choirs��• Music in the Parks Festival�• Six Flags Over Georgia
• Vanderbilt Clinic & Ryman Tour��Dates: April 13-16, 2023
Itinerary: April 13, 2023
Load Coaches
Depart School
Arrive Nashville
Clinic at Local University
Tour of Ryman Auditorium
Arrive Atlanta
Hotel Check-in
Dinner in Area
Itinerary: April 14, 2023
Breakfast at Hotel
Georgia Aquarium
World of Coke
Lunch at The Varsity
MITP Performance at Local School
Dinner in Area
Return to Hotel
Itinerary: April 15, 2023
Breakfast at Hotel
Six Flags Over Georgia
Lunch in Park
Dinner in Park
Return to Hotel
Itinerary: April 16, 2023
Breakfast at Hotel
Hotel Check-out
Depart Atlanta
Lunch Enroute ($15)
Arrive Back at School
Tour Conditions: �Per Person Tour Price based on Room Occupancy
The above tour prices are based on the number of paying persons traveling and may vary depending on group size when prorated costs, such as motor coach, etc., are affected. Tour prices in this proposal are based on tariffs in effect as of August 11, 2022 and are subject to change.
Travelers 100 80 90 110
Quint $752 $828 $785 $823
Quad $787 $863 $820 $858
Triple $845 $921 $878 $916
Twin $961 $1037 $994 $1032
Single $1218 $1294 $1251 $1289
Payment Amount Due Date
Non-Refundable $55.00 August 25, 2022
Installment $165.00 September 25, 2022
Installment $165.00 October 25, 2022
Installment $165.00 November 25, 2022
Installment $165.00 January 25, 2023
Last Day to Cancel with Refund (minus NF) February 12, 2023
Last Day Fundraising is Accepted March 9, 2023
Final Payment Balance Due March 23, 2023
Tour Conditions: Payment Dates & Amounts
Final payment amount will be emailed to you 30 days prior to departure. �It is due upon receipt of MTC’s e-mailed invoice. �
Accounts not paid on or before a payment due date will be frozen.
Tour Conditions: Fund Raising
Music Travel Consultants encourages and welcomes the application of fund raising profits to individual or group accounts. Music Travel Consultants is unable to accept or apply any school or booster fund raising monies to accounts that are paid in full.
Last Day to apply fund raising money is: March 9, 2023
Last Day to Cancel:
February 12, 2023
“Cancellation” is defined as any change made to the passenger list at least 60 days prior to trip departure day. Cancellation must be made under the traveler’s account at MTC® Online by clicking on the “Cancel a Traveler” link on traveler’s/payer’s Welcome Page dashboard OR by e-mail or written communication to MTC®. With the exception of Non-Refundable Deposits/Payments, if Cancellation is received 60 days or more prior to trip departure day, money returned by suppliers is refundable. Cancellations received 59 days or fewer before, or on, trip departure day are non-refundable, unless a paying substitute traveler takes the place of the cancelled person. If the trip includes airfare, cancellation and/or substitution policies may vary, depending on the airline, date of ticketing and group contract; please contact MTC® for additional information. Travelers should consider Travel and Cancellation Insurance. It may be obtained from your insurance agent or on the internet – search for Travel insurance.
Trip Kick-off Meeting
Pay scheduled installments due listed on Tour Conditions page.
Your Trip Timeline
Final Rooming List Due
(60 Days Before Departure)
Final Invoices Sent
(30 Days Before Departure)
Trip Departure Meeting
(10 Days Before Departure)
Last Day to Cancel with Refund*
(60 Days Before Departure)
*Except stated non-refundable initial deposit, purchased event tickets and non-refundable transportation (bus or plane or rail or ship) costs.
Fundraising Payment Deadline
(35 Days Before Departure)
Final Trip Payment Due
(21 Days Before Departure)
Trip Departure
Trip Sign-Up & Payment Program
Step 2: �Click the �“Register as a New User” �button.
Music Travel Consultants: Contact Information
Tour Questions: Emily Ward, Email Address: Emily.ward@musictravel.com
Email Financial Questions to: Lyndee, Barbara, or Robin
Accounting Email Address: accounting@musictravel.com
Trip Number: 2304-11-40
General Information:
Website: www.musictravel.com
Address: 5348 W. Vermont Street, Suite 200 Indianapolis, IN 46224
Phone: 800.616.1112
Office Hours: Monday - Friday 8:00am - 4:30pm Eastern Time�Office Hours: Closed Saturday & Sunday
Group Travel Protection:
Travel Insured Student Deluxe Protection Plan
Coverages may vary and not all coverage is available in all jurisdictions.
* Up to the lesser of the Trip Cost paid or the limit of Coverage for which benefits are requested and the appropriate plan cost has been paid. Maximum limit of $10,000
** For $0 Trip Cost, there is no Trip Cancellation and Trip Interruption is limited to $500 return air only
*** CFAR coverage is 75% of the nonrefundable trip cost. CFAR is optional and available for individuals or your entire group. Trip cancellation must be 48 hours or more prior to scheduled departure. CFAR must be purchased at the time of plan purchase and with or prior to your final trip payment. This benefit is not available to residents of New York State.
PAYMENT INFO:
To purchase the Travel Insured Student Deluxe Protection Plan with or without Cancel for Any Reason, please see your travel leader for the group specific link.