Implement Item Type Cleanup

Batch item modification tool

• Put in barcodes from lists of items that are a specific item type

Show item type – Pulls from control fields

How this affects Koha

System Preferences in Koha

• ApplyFrameworkDefaults�

Frameworks (Admin side)

Frameworks (Cataloger side) – go to Koha

Related to ISBN – with or without dash/spaces�

• AggressiveMatchOnISBN

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• ISBN examples that were fixed

0-310-43690-7�978-602-17604-8-2�0 09 118741 9�0 26207300605

RDA specific fields for all item types

• Can edit text of the label
• Can prefill subfields
• 336, 337, 338, 942$c
• Can mark a field important, repeatable, or mandatory

Confirm item types by confirming info in these fields match item type I’m working on:�

• Leader
• 006
• 007
• 008
• 300
• 33x
• 533
• 538
• 942$c local item type

Make sure linking fields were used correctly.

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Linking fields: OPAC side

Linking fields System Preference

• EasyAnalyticalRecords (?uses 773 $9 item r.)�Allows uses to link to records easily�Downside: Don’t know which records are linked to from the MARC record

System Preference: Easy Analytics (773 only)

Linking fields System Preference

• EasyAnalyticalRecords (?uses 773 $9 item r.)�Allows uses to link to records easily�Downside: Don’t know which records are linked to from the MARC record
• ShowComponentRecords (?uses 773 $t)�Allows you to link records using the title in the 245 & 773 (

System Preference: Show component Records�Only works with 773 field

Show Analytics: Searches 773

Show Volumes: Searches 245/490

Linking fields System Preference

• EasyAnalyticalRecords (?uses 773 $9 item r.)�Allows uses to link to records easily�Downside: Don’t know which records are linked to from the MARC record
• ShowComponentRecords (?uses 773 $t)�Allows you to link records using the title in the 245 & 773 (
• UseControlNumber (uses 001 & $w in all 77x fields)

System Preference: Use control number�(all linking fields) –�create dummy items on one record

Linking fields: Staff Interface side

Ways to use MarcEdit to Remove the ‘Rocks’ Hindering Accurate Search Results

• How to move data from one field to another (move to correct field)

Ex. 100 to 110

• How to change indicators
• Correct indicators in 1xx, 4xx, 6xx, 7xx,
• How to edit data in a field
• Correct articles in the title field, add text to the notes field for reprints
• How to delete/add fields
• fix 33x & 942$c

MarcEdit: Advanced editing

• How to swap data from one field to another
• Copy the bibliographic record number to the 001 control field
• Move series information into one field (440, 490, 773, and 830 were used)
• How to edit the leader
• How to edit a portion of records based on information in a field/subfield
• To remove or add data to a field
• To edit indicators for a specific group of text

Helpful MarcEdit Tools

• MarcEdit (freeware tool )
• https://guides.library.illinois.edu/c.php?g=463460&p=3168257
• https://marcedit.reeset.net/learning_marcedit/table-of-contents/
• https://librarycarpentry.org/lc-marcedit/06-manipulating-MARC-data.html

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How to fix indicators for the title field �(Select records to edit)�

• Make sure articles are at the beginning of title �(manually, regex, edit field)
• Make sure 1xx fields are correct �Remove incorrect fields: Anonymous, et al, empty $a
• Standardize title indicators 00 or 10 depending on how you want to edit
• Run task to change indicators to reflect articles.
• Select records to edit
• Make sure the 245 indicators are the same
• Edit to reflect the correct indicator. Note: Double check for records that are already changed because the record may have more than one 1xx field. ☺
• Changed the indicators
• Save. Note: This closes the file and you reopen to do the next 1xx.
• Repeat step above for all 1xx fields.
• Run task to edit indicators to reflect articles

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