Mentor Training/Update– Session 2
Spring 2026
Outline
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Email Alias for Communicating Amongst Mentors
•Please do not give the alias to any teams.
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Spending Request Flowchart
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Budget Approved by Mentors
Decide on item to purchase – get quote/invoice/price
Get Mentor Approval via email
Approved
No
Yes
Fill in and submit an Explorer Expenditure Request Form
Collect invoice/vendor information/mentor approval email
Approved
No
Yes
Exit
Self
Purchase
by
Explorer
Buy the Item and pay for it yourself
Get an invoice and a receipt of payment (you must have)
Fill in and submit an Explorer Repayment Form with RIB/Invoice/Receipt
Explorer Approved
No
Yes
Fill in Explorer Procurement form
Item will be purchased by Explorer
Payment to Team
Delivery to Team or Partner
Update Budget
Spending Procedure
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2026 Showcase Update
2026 Showcase Update
REMINDER: Overview of Sessions
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Focus of Session 2
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Session 2 Resources/Communication
FOR TEAMS:
Email: explorer@um6pventures.com
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FOR Mentors:
-Email: explorer-ops@um6pventures.com
Session 2 Resources/Communication
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Session 2 Meetings Logistics
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More Logistics
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Remember to
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