FY 2025 Budget Development
School Committee Meeting
JANUARY
16
2024
Agenda
2
3
FY 25
Budget Process
Budget Development Timeline
4
JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN
Budget Analysis & Planning
On-Going Planning & Improvement Activities
Proposed Budget
Review
& Adoption
New Fiscal Year Begins
Annual Budget
Development
Governance:
Roles & Responsibilities in Annual Budget Development
Superintendent:
City Manager:
School Committee �Budget Subcommittee �(Committee of the Whole):
5
Budget Co-Chairs:
City Council:
FY25 Budget Guiding Principles
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In making budget decisions �we will consider the following:
District Plan Objectives:
Provide Accessible College �and Career Pathways
Build Welcoming and Supportive Schools and District.
Implement Effective Staff Learning and Support
Deliver Ambitious Instruction �and Effective Supports
Developing the Superintendent’s Proposed Budget
7
2
3
4
5
1
Dec. - Feb.
Cost Estimates
&
Enrollment
Projections
Jan. - Feb.
Stakeholder Meetings
Jan. - Feb.
Setting Priorities
Aligned with District Plan
February
Decisions
Balanced Budget (Revenues Match Expenses)
March 12
Proposal
FY 24 Budget presented �to School Committee
8
Tier I
Base-Level �for ALL Schools
Tier 2
Enrollment-Based
Tier 3
Student Need-Based
The needs of the students determine these allocations.
The same for all schools.
The number of students determine these allocations.
CPS uses a system-wide, tiered approach for determining budget/staff allocations at each school.
School Staffing Tiers
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Tier I
Base-Level �for ALL Schools
Tier 2
Enrollment-Based
Tier 3
Student Need-Based
Special Ed teachers & paraprofessionals; English learners’ teachers & paraprofessionals;
Title I teachers; Additional Interventionists, Adjustment & Guidance counselors, and Social workers
Principal, Asst. principal, Clerk, Family liaison, Psychologist, Adjustment counselor, Math & literacy coaches & interventionists, Elem. paraprofessional allocation
1 teacher per:
20 kindergarteners
25 1st-8th graders
22 high school science students
20 high school tech arts students
School Staffing Tiers - Examples
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“SCHOOL A”
“SCHOOL B”
55.5 FTE’s based on:
70.5 FTE’s based on:
12.0
28.6
14.9
12.0
27.5
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Tier 1: Same for all Schools
�
Tier 2: Enrollment-Based Staff
Tier 3: Student Need-Based Staff
Two similar sized Cambridge schools with different staffing
Known FY25 Increases
1. Analysis of Costs Related to Current Staff & Service Levels
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Cost of Current Staff
Enrollment-�Based�Increases or Decreases
�Cost of Operational & Other Contracts
Cost of Maintaining Current Service Levels
School Committee
Review & Adoption of Budget
March - April
12
School Committee Reviews Proposed Budget �
Review
Adjustments to Proposed Budget
School Committee Adopts Budget
Adjust
Adopt
Key Meeting Dates for School Committee
Date Meeting Topic
�January 16 Regular Meeting Budget Process & Timeline
January 23 Budget Retreat FY25 Enrollment & Budget Projections
January 30 Joint Roundtable School Committee/City Council Discussion of
FY25 Budget Priorities
February 6 Regular Meeting FY25 Budget Update
March 12 Special Meeting Presentation of Superintendent’s Proposed Budget
March 14 Budget Workshop School Committee Review of FY25 Proposed Budget
March 19 Public Hearing On FY25 Proposed Budget
March 26 Budget Workshop School Committee Review of Proposed Budget
March 28 Budget Workshop School Committee Review of Proposed Budget (if necessary)
April 2 Regular Meeting School Committee Vote of Adoption of FY25 Budget
May 8 City Council Budget Hearing on CPS FY25 Adopted Budget
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Community Engagement
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Date Time Target Audience Location
Dec. 6 6 - 8 PM Caregiver Affinity Groups City Hall
TBD TBD CPS Staff Session Virtual
Feb. 1 6 - 8 PM Open to All CRLS/Virtual
TBD Lunch Period CRLS Student Session CRLS
Community Meetings on the FY25 Budget�
Community Engagement Details
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Outreach Plan
*Web, email, text, social media
*Postcard (including QR code �for registration & survey link)
*Targeted phone calls by family liaisons, �CET team, and external interpreters
*Flyers provided to community partners �(e.g. library, youth centers, OST)
Language Access
*All materials translated: presentations, feedback form, and video (captions)
*Interpreters at meetings
Reporting Back
Notes and themes from these meetings �and surveys will be analyzed and �published, as in recent years
Join a Community Meeting
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Discussion
Appendix
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18
District Plan Focus Areas
Strategic Initiatives
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OBJECTIVE 1: Deliver Ambitious Instruction & Effective Supports
1. Define a districtwide instructional framework �that guides consistent, high-quality instruction in �every classroom.*
2. Align instructional practices and resources �to instructional framework across content areas and �grade bands.
3. Establish robust multi-tiered systems of support (MTSS) to support students’ academic, social, emotional, and behavioral needs.
OBJECTIVE 3: Effective Staff Learning & Support
7. Strengthen and expand educator and leader career pathway programs, prioritizing hard-to-staff roles and diversification of staff.*
8. Establish a comprehensive, role-based professional learning strategy and system that improves practices in alignment with district vision.
9. Improve evaluation systems for all staff to support professional growth as part of a culture of continuous improvement.
OBJECTIVE 4: Build Welcoming & Supportive Schools & District
10. Improve families’ access to resources within and beyond CPS.
11. Promote positive school cultures and climate through district-wide vision of inclusive and restorative discipline policies and practices.
12. Develop a multi-year facilities improvement plan based on pending building study.
OBJECTIVE 2: Provide Accessible College & Career Pathways
4. Collaborate to implement a city-wide plan for universal preschool to promote equitable access �as a foundation for student success.*
5. Implement a system of individualized student success planning and supports that prepare students for effective transitions and post-graduation success.*
6. Embed college & career exploration and experiences across the JK-12 continuum.
District Plan
Proposed Focus Initiatives for FY25
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District Plan Objective & Initiative | | Year 1: FY23 | Year 2: FY24 | Year 3: FY25 | |
| 1. Instructional framework | | FOCUS | Continuous improvement, expansion, alignment | Continuous improvement, expansion, alignment |
2. Aligned instructional resources | | Pre-work | FOCUS | Continuous improvement, expansion, alignment | |
3. Multi-tiered systems of support | | Pre-work | FOCUS | Continuous improvement, expansion, alignment | |
| 4. Universal preschool | | FOCUS | FOCUS | FOCUS - LAUNCH |
5. Individual student success planning | | FOCUS | Continuous improvement, expansion, alignment | Continuous improvement, expansion, alignment | |
6. College & career experiences | | Pre-work | FOCUS | Continuous improvement, expansion, alignment | |
| 7. Staff pathways | | FOCUS | Continuous improvement, expansion, alignment | Continuous improvement, expansion, alignment |
8. Professional learning | | | Pre-work | FOCUS | |
9. Evaluation Systems | | | FOCUS | FOCUS | |
| 10. Family access to resources | | FOCUS | Continuous improvement, expansion, alignment | Continuous improvement, expansion, alignment |
11. Discipline (behavioral expectations, policies, and practices) | | | Pre-work | FOCUS | |
12. Facilities plan | | | Pre-work | FOCUS | |