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Lakeside Community Committee

Workforce Development Training

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Virtual Meeting Platforms

• Understand major platforms

• Run effective virtual meetings

• Use engagement and security features

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Workshop Agenda

  • • Platform overview
  • • Core features
  • • Hosting meetings
  • • Engagement tools
  • • Security & etiquette
  • • Hands-on activities

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What Are Virtual Meeting Platforms?

  • • Enable online communication
  • • Support video, audio, chat and collaboration
  • • Used for meetings, webinars and training

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Popular Platforms

  • • Microsoft Teams
  • • Zoom
  • • Google Meet
  • • Webex
  • • Platform selection considerations

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Key Features

  • • Scheduling meetings
  • • Screen sharing
  • • Chat and reactions
  • • Breakout rooms
  • • Recording and transcription

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Preparing for a Successful Meeting

  • • Create agenda
  • • Test audio/video
  • • Share links in advance
  • • Prepare content

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Hosting Best Practices

• Start on time

• Set expectations

• Manage participation

• Monitor chat and questions

Discussion

Activity

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Engagement Techniques

• Polls and quizzes

• Breakout discussions

• Raise hand feature

• Interactive whiteboards

Discussion

Activity

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Security and Privacy

• Use meeting passwords

• Control participant access

• Manage recordings responsibly

• Follow organizational policies

Discussion

Activity

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Troubleshooting Common Issues

• Audio problems

• Video connectivity

• Screen sharing failures

• Bandwidth limitations

Discussion

Activity

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Activity: Platform Comparison

• Compare Teams, Zoom and Meet

• Identify strengths

• Recommend use cases

Discussion

Activity

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Key Takeaways & Q&A

• Choose the right platform

• Prepare and engage participants

• Apply security practices

• Questions and next steps

Discussion

Activity