TUPE Activities Tracking

CHUNXIA WANG, PH.D.

DEEPTI AGARWAL, PH.D.

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CALIFORNIA DEPARTMENT OF EDUCATION; UNIVERSITY OF CALIFORNIA, SAN DIEGO

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Housekeeping

• Please kindly ensure you are on mute.
• Utilize Q&A to post your questions. At the end of the presentation, we will take a brief break to review your questions.
• Today’s webinar will be recorded and will be posted to TUPE GEMS' Resources.

This webinar will address

• Getting started with Monitoring and Evaluation 
• Document TUPE activities
• Set up monitoring processes

TPYE Program Monitoring & Evaluation: �

What is monitoring and why should I do it? 

• Systematic documentation of program activities
• Required for progress reporting
• Document successes; engage stakeholders
• Helpful data to back up your program

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Documenting activities benefits your program!

• Keep track of program activities
• Inform continuous improvement
• Identify & plan ahead for resources/staff
• Accountability throughout your program

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Two things I should start right now:

1. Have an infrastructure for Program Monitoring and Activity Tracking
2. Have a system (internal or another system such as STARS) to record the activity data
• Do I have to use STARS? No.
• Can I use my own activity recording system? Yes.

What will I need to do?

• 1: Create an activity tacking system
• Establish a consistent format for tracking activities
• 2: Communicate expectations - who is doing the record keeping?
• Examples- is there a designated person? 
• Is there a designated staff member who gathers activity data for different events and enters activity logs?
• 3: Commit to reviewing data periodically 
• Are data being captured regularly/accurately?
• Identify improvements. Are activities needing adjustment?
• 4: Report on annual progress to CDE

Setting up your tracking infrastructure-TPYE�

Identify personnel who will be responsible for collecting activity data and reporting

• Designate a person(s) responsible for data/activity tracking at the district/site level
• Eliminate duplication of effort

What if there are multiple site coordinators?

• Personnel well connected to other staff

Think about who will be the top people to get data from staff?

• Incentives/recognition

Recognize good work

Shoutouts, credit, stipends

Provide clear structures and trainings for staff �

• Do the designated data personnel have the required training and access to the recording system?
• Do I have training modules as necessary?
• How often will the personnel collect and record data?
• Who do they go to for questions?

Schedule regular check-ins (monthly or as required)

• Review data entered periodically

STARS

• Introduction to the UCSD STARS (Standardized TUPE Activity Recording System)
• Strengths -
• Private to each agency
• Concise and consistent
• Log data on phones and computers
• View dashboard
• Manage users
• View activity across multiple sites
• Query reports by time
• Support available

Questions?

TUPE questions:

tupe@cde.ca.gov

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STARS questions: tupeucsdeval@gmail.com

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