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Esperanza

School Site Council

2025-2026

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Meeting Outcomes

You will leave today knowing:

The required member composition and the selection requirements of the SSC
The primary purpose of the Schoolsite Council (SSC)
The role of the SSC in developing the School Plan for Student Achievement (SPSA)
Requirements and recommendations for meeting procedures, bylaws and maintaining documentation
Receive your copy of the SPSA for the 25-26 school year.

Compact

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SSC Elementary Composition

Half the members are the principal (or designee), classroom teachers, and other school personnel.
Classroom teachers make up a majority of this group.
Half the members are parents or other community members.

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The SSC members must be selected by their peers

Ed Code 65001 (c)

The SSC in an elementary school must be composed of two groups: school group members and parent and/or community group members (EC 65000[c][1]).

School group members in elementary schools include: the principal of the school or his or her designee; school personnel employed at the school who are not teachers (selected by school personnel employed at the school who are not teachers), and classroom teachers employed at the school (selected by classroom teachers employed at the school). The classroom teachers selected shall constitute a majority of the school members selected (EC Section 65000[c][1][A]).

Parent and/or community group members in elementary schools include: parents of pupils attending the school, and/or other members of the school community. These members are selected by parents of pupils attending the school. The number of parent and/or community members selected shall equal the number of school members selected (EC Section 65000[c][1][B]). In other words, the minimum number of SSC members at an elementary school is a total of ten (10) (e.g. 1 principal or his or her designee, 1 other school personnel, 3 classroom teachers, and 5 parent/community members).

Note: An employee of a school who is also a parent or guardian of a pupil who attends a school other than the school of the parent’s or guardian’s employment is not disqualified by this employment from serving as a parent representative on the SSC established for the school that his or her child or ward attends (EC Section 65000[d]). Therefore, the parent or guardian is allowed to serve as a parent representative on the SSC for the school that his or her child or ward attends, if selected.

Exceptions:

Schoolsite Council Composition for Schools with Fewer than 300 Pupils -- A school with a population of fewer than 300 pupils may operate a SSC that has the representation of at least one member of each group (as described above), as long as it maintains parity with the representation of the groups, and the local governing board or body of the LEA has obtained approval from its local bargaining unit, if applicable (EC Section 65001[d]).

Shared Schoolsite Council - Schools with a common site administration may operate a shared SSC if the school site has a pupil population of less than 300 (EC Section 65001[a]); or up to three schools with a combined pupil population of less than 1,000 may operate a shared SSC if the schools have at least one of the following characteristics: a shared campus or geographic proximity to one another with similar pupil populations (EC Section 65001[b]). Pursuant to EC Section 65001(c), the composition of the shared SSC shall have representation from each group as required in EC Section 65000(c).

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What is the primary purpose of a Schoolsite Council?

A school that operates a categorical program that is funded through the Consolidated Application (ConApp) must establish a Schoolsite Council (SSC).
The Schoolsite Council has decision-making authority over the use of the funding that is allocated to the school.
The SSC annually reviews and updates the School Plan for Student Achievement (SPSA), identifying proposed expenditures for the funds.
The SSC supports student achievement through continuous development, monitoring, and evaluation of the SPSA.

Ed Code 64001(i)

Explanation with references to CA Education Code

A school that operates a categorical program funded through the consolidated application (ConApp) shall establish a schoolsite council (SSC) if such program requires a School Plan for Student Achievement (SPSA) (California Education Code [EC] Section 65000[b]).

The SSC shall develop the content of the SPSA (EC Section 64001[g][1]). The SPSA shall be reviewed annually and updated, including proposed expenditure of funds allocated to the school through the ConApp and the local control and accountability plan (LCAP), if any, by the SSC (EC Section 64001[i]).

The SPSAs shall be reviewed and approved by the governing board or body of the local educational agency (LEA) at a regularly scheduled meeting whenever there are material changes that affect the academic programs for pupils covered by programs identified in this part (EC Section 64001[i]).

If a SPSA is not approved by the governing board or body of the LEA, specific reasons for that action shall be communicated to the SSC (EC Section 64001[i]).

Modifications to any SPSA shall be developed, recommended, and approved or disapproved by the governing board or body of the LEA in the same manner (EC Section 64001[i]).

A LEA shall ensure, in the ConApp, that the SPSA has been prepared in accordance with the law, that SSC have developed and approved a SPSA for each school participating in programs funded through the ConApp process, and that SPSAs were developed with the review, certification, and advice of the school English learner advisory committee (ELAC), if required (ECSection 64001[c]).

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The School Plan for Student Achievement

School Site Plan 25-26

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The SPSA must include…

1. Goals set to improve pupil outcomes

2. Evidence-based strategies, actions or services

3. Proposed Expenditures

Ed Code 64001 (g)(3)

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Procedures, Bylaws and Documentation

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Requirements of the Greene Act

SSC meetings must be open to the public.
Public may address the council.
Meeting notice must be posted 72 hours in advance.
Notice must specify date, time and place.
Council action limited by the posted agenda.
Questions or information need not be on the agenda.
Violations require the item to be reconsidered at the next meeting after public input.

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Ed. Code 35147 (c)

Ed Code 35147

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Rules of Order

SSC meetings should be conducted using Rules of Order (Robert’s or Institution-specific)
Provide procedural norms to ensure fairness and orderliness
Code of Ethics – agreements about how council members behave
Council should periodically evaluate how �it is functioning

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Sign In Process

Required as documentation for compliance monitoring
Demonstrates quorum met for SSC meetings and actions
Using a sign in template can demonstrate meeting the composition requirements

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Agendas & Minutes

Required as documentation for compliance monitoring
Should be monitored by LEA staff
Templates help ensure all required topics are covered and required procedures are followed
Consider who will take minutes
Agendas and Minutes should be aligned
Minutes should reflect key decisions being discussed and voted upon regarding the SPSA
Minutes should reflect the voice of SSC members
Site Council Posts (on EZ website under PARENT tab)

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Agendas and Minutes are required. These documents are a significant part of an FPM review, both online and on site. These documents are the evidence you need to show that the SSC is fulfilling its responsibilities and everything Mirna just spoke about.

Because of this importance. You need to consider who is taking minutes, the

The minutes should reflect the voice of the SSC members. This is not an outline.

Minutes should contain…

Date, place and time of meeting
Roster of persons/member/officer title in attendance
Pertinent actions and information
All motions, whether adopted or rejected
The name of the person making the motion; the name of the person who seconded the motion
Points of the order and appeals, whether sustained or lost
Elections: names of nominees and election results should be recorded
Name of secretary or recorder submitting minutes for review
Minutes should reflect SSC approval or approval with revisions
Minutes should be kept on file for reference and review