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Using the Employee Self Service ZTC Reporting Tool to Add or Remove the ZTC Symbol

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Finding the Form

You can access the form directly from this link: ZTC eForm. Or through Canvas following these steps:

  1. Login to Canvas (wID & single sign-on password).
  2. Click “Help” icon in the global navigation bar
  3. Scroll down and click ZTC Designation Form

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Access the Add/Remove ZTC Symbol Form

  1. In the Faculty Information section you will see your Employee ID. In the drop-down menu, choose the semester for which you’re reporting.

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Understanding Each Section

  1. The Faculty Information section lists your employee ID, the semester you chose in the previous step, and your name.
  2. The Classes in this Semester section lists all the courses for which you are the instructor of record for the semester you chose, including course name and title, section number, and whether it’s a lab or lecture.This is where you will tag your course with the proper designation. If this information is incorrect or you don’t see all of your assigned courses, you should contact your dean.
  3. The ZTC Definitions section lists all possible Zero Textbook Costs designations, including a definition of each.

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Adding/Removing the ZTC Symbol and Tagging Your Courses Properly

  1. Column one of the “Classes in this Semester” section lists the current ZTC designation for your course. If it is blank, your course has not been tagged and will display with no symbol.
  2. In the Add/Remove ZTC Symbol column, use the dropdown menu to select the proper designation. If you’re not sure what to choose, read the ZTC Definitions in the next section or use the “Which Textbook Cost Destination Should I Choose?” tool in column three to help you choose. (more details in next slide). Note: If you are trying to remove the symbol, choose “My textbook is not free”.
  3. Click Submit at the bottom of the page when your designations have been selected.

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Using the “Which Textbook Cost Designation Should I Choose?” Tool

Column 3 includes a link to a questionnaire that will help you pick the correct designation if you’re unsure how to mark your course(s).

  1. In the “Which textbook cost designation should I choose?” column click the link for the course you’re trying to mark.
  2. You will now be asked up to five yes/no questions. Use the drop-down menu to answer each one.
  3. Click “Done” in the upper right to add the appropriate designation to your course.
  4. Click Submit at the bottom of of the page when your designations have been selected.

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Successful Submission

  1. You will see a message indicating you have successfully submitted your eForm.
  2. You can review your submission by following the steps in slide 3 to get back to the semester you just designated.
  3. Column one of the “Classes in this Semester” section now lists your current ZTC designation for your course(S). You may continue to make changes and updates to this form until the selected semester reaches census date.

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A Note about the Low Cost Designation

The Low Cost designation is applied to instructional materials that are $30 or less.The designation is based on the pre-tax retail price of new materials in the CRC Bookstore only. It does not apply to the price of used or rental books or ebooks available through the CRC Bookstore or any other bookseller. For this reason, Los Rios does not allow faculty to self-report a low-cost designation. Instead, a college representative will complete an analysis of the bookstore adoption list to determine which classes qualify for the low-cost designation. Faculty are not allowed to self-report this designation.

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ZTC eForm and Data Element FAQs

Learn more about the ZTC form and why this information is being collected on your college website:

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Additional Resources

Links to ZTC eForm and Instructions

Links to other Relevant Information

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