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Set up for Success

Essential Ingredients for PLCs

Silver Falls School District

PRESENTED BY

SIGNAL WORD: Proactive + Not Reactive

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About Us...

Missi Thurman Andrea Sande Ali Hurd Meagan Kimball

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Check In

Tell your partner two truths and a lie about your non-work summer life!

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Review the essential components of a functional data team
Revisit the differences between coordinating, cooperating and collaborating
Reflect on where your teams have been and what they need to move forward successfully
Ensure we are all aligned in the implementation of a guaranteed and viable curriculum

OBJECTIVES FOR THE DAY

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The Last Few Years

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Both, AND

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Proactive vs. Reactive

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Remembering the Path

Guaranteed and Viable

Gradual Release

Refining

Data Teams

Readiness

0-.5 Years

.5 - 2 Years

Year 3

Year 4

Year 5

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Turn and Talk

What were your goals based of the trajectory that you discussed in implementation planning at the end of last year?

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Nothing Fancy Until Foundation

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Personal Reflection

Think of a healthy team you have been a part of and a productive meeting. What were the elements that made it that way?
Think of a dysfunctional team you have been a part of and an unproductive meeting. What were the elements that made it that way?
Write one element per post it note and place it in the appropriate area.

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Gallery Walk

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Essentials for Success

Awareness of Team Dynamics
Norms
Roles
Running Agendas

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Team Dynamics

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Emotional Intelligence

noun

the capacity to be aware of, control, and express one's emotions, and to handle interpersonal relationships judiciously and empathetically

Emotional intelligence is the key to both �personal and professional success.

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Awareness of...

Personality strengths
Liabilities
Interaction with other personalities

https://bit.ly/Success_SetUp

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Next Steps: Team Dynamics

Yes	Close	No
Stay the course!	Make space for teams to reflect on how their personalities complement and support vs. places where it’s more challenging or areas for growth.	Have teams take the personality test and facilitate them through the conversation about implications.

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Norms

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Why Norms?

We’re Really Good Friends...

Collaboration requires uncomfortable conversations at times.
Formidable foes - challenge each other to be better!
Building collective efficacy is a process.

...You need good norms so you STAY good friends!

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Why Norms?

They Won’t Help...

Teammates generally respond better to peer requests than administration requests.
Good norms set expectations of how your team will work together. The more specific, the better.
Use a norms template if this has been a challenge for your team in the past.

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Norms - Example/Non Example

Set realistic agendas! Start time means in the house - Start the agenda 5 minutes later
Decision Rule: Discuss both options, then vote. Majority rules
Honesty/Conflicts - Tell people when they need to step up their game in a nice way. Seek advice from team members about communication if needed, but do not vent about team members with other team members.

Avoid telling yourself stories that may be based on little fact.

Be Focused
Stick to the Agenda
Be Professional
Be Active Participants
Listen to Others’ Ideas
Create an Environment of Safety
Focus on Our Learners
Be on Time
Use Technology Professionally

Try to encourage your teammates to move past basic professionalism. That should already be a given!

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Must-Have Norms

Decision Rule:

Fist to Five?
Majority Rules?
Thumbs up/Thumbs down?
Other?

How do we resolve conflict?
Roles: Who is responsible for what?
What do we do when norms aren’t followed? (Not if!)

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Next Steps: Norms

Yes	Close	No
Select 2 norms to focus on to start the year. Consider those that may be a challenge.	Provide “must have” norms as well as a strong example of norms specific to a team.	Provide norms PD and use the norms template as a scaffold to create initial norms for each team.

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Roles

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Suggested Roles

Core Roles:

Facilitator
Time Keeper
Recorder

Additional Roles:

Support Member (admin, coach, specialist)
Process Observer
Data Manager

Hint: Team members often have multiple roles, but they shouldn’t have ALL roles. The facilitator and recorder should NOT be the same person!

This is a real role, they keep norms real!

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Next Steps: Roles

Yes	Close	No
Encourage teams to support and collaborate with teachers on other teams in the same role.	Have teams revisit roles to see if changes in roles might be helpful. Provide roles table tents to teams as a reference/reminder.	Provide roles mini PDs, then help facilitate a conversation about best fit, use the roles table tent cards as a scaffold.

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Break

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Running Agendas

9/6/2022	9/20/2022	9/27/2022	10/4/2022
	Focus: Writing	Focus: Writing	Focus Writing
2:45-2:50 Check in/Norms review and review outcomes for today	2:45-2:50 Check in/Norms Review and review outcomes for today	2:45-2:50 Check in/Norms Review and review outcomes for today	2:45-2:50 Check in/Norms review and review outcomes from today
2:50-3:00 Finalize upcoming agendas	2:50-3:00 Review writing score guide	2:50-2:55 Chart pre-assessments for W.3	2:50-3:00 Select common strategies
3:00-3:25 Create agreements for writing prompt, script and finalize paper	3:00-3:20 Discuss benchmark Unit 1	2:55-3:05 Analyze strengths/errors	3:00-3:20 Results indicators for teacher and students using benchmark Unit 1
3:25-3:40 Review math maps and discuss next steps	3:40-3:45 Set agenda for 9/27/22	3:05-3:15 Select common strategies	3:20-3:35 Set goal/theory of action and reflect as a team
3:40-3:45 Set agenda for 9/20/22		3:40-3:45 Set agenda for 10/4/2022	3:40-3:45 Set agenda for 10/11/22

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Why Use an Agenda?

An agenda is essential because it:

Provides a targeted focus for the meeting
Communicates the team’s priorities
Offers a roadmap of what will be accomplished
Helps team members come prepared
Allows roles to work collaboratively to keep the team on track

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Agenda vs. Running Agenda

Agenda

Running Agenda

Plans for one meeting at a time
Requires a new agenda to be created for each meeting and notes to be referenced for future plans

Plans out multiple meetings in advance
Requires minor revisions by the team/timekeeper at the end of each meeting
Allows teams to plan ahead to avoid “perfect storm” of workload

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Next Steps: Running Agenda

Yes	Close	No
Have the teams backwards plan their year! Starting with the beginning of the last unit.	Have teams look at the sample running agendas and plan their first two PLC meetings. Provide feedback on agendas weekly.	Provide agenda PD, share an example of a running agenda and give them a blank running agenda to get started.

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Coordinating, Cooperating, Collaboration

COLLABORATION

“Let’s make something new.”

COOPERATION

“Let’s make this better.”

COORDINATION

“Let’s get this done.”

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Coordination is a more formal process in which teacher teams efficiently divide the management aspects of a given unit of instruction.	Cooperation is an informal process for sharing information with no goal or outcome in mind.	Collaboration is when team members create new structures and ways of working that are focused on academic success for all students, not just the students in their own class.

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Additional Considerations

Has your PLC time changed?
Are your teams meeting in a shared space?
Are teams meeting online or in person or a combo?
What resources might teams need?

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Additional Considerations

How will you use your colleagues to support you?
Do you have time carved out to provide feedback to teams and monitor implementation?
How will you use your EdEx coach?
When will you communicate today’s learning with your teams? How?

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Proactive vs. Reactive

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Work Time

Work with your team to answer the additional considerations questions.
Work with your school team to fill out the graphic organizer. Check off what you have and make notes for next steps for the building.
Schedule! Put it on the calendar. It will at least serve as a placeholder.

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Success

What are the alternatives?

If not this, then what?

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Don’t Forget! District Lead Planning

Reminders:

How do we ensure the implementation plan stays on track?
When/Where/How often will we discuss implementation progress?
Are we clear about what is loose/tight?

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If All Else Fails, Hold Steady...

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Thank You

Your feedback is important to us.

We read every response!

PRESENTED BY