MICROSOFT TEAMS MEETINGS

TEAMS IS SO MUCH MORE THAN JUST VIDEO CONFERENCING

​

PRESENTER - SHELLEY KOEN, MNPRAIRIE COUNTY ALLIANCE

​

1

AGENDA

• BASIC OVERVIEW OF TEAMS
• LIVE DEMO SHOWING HOW MNPRAIRIE USES TEAMS
• JOINING VIDEO MEETINGS
• CHAT
• CHANNELS
• COLLABORATION
• ORGANIZATION
• RESOURCES FOR MORE INFORMATION
• QUESTIONS – FEEL FREE TO ASK ANYTIME DURING THE PRESENTATION

2

JOINING A MEETING

• YOU CAN SCHEDULE THE MEETING IN OUTLOOK AND INVITE GUESTS WITH A LINK, OR DIRECTLY VIDEO A TEAM MEMBER FROM CHAT
• GO TO YOUR CALENDAR OR EMAIL INVITATION TO JOIN IN USING THE MEETING LINK
• IF YOU DO NOT HAVE TEAMS, YOU WILL RECEIVE THIS SCREEN. YOU CAN DECIDE HOW YOU WANT TO JOIN.

​

3

FEATURES

​

• LET’S JOIN ONE NOW
• NOTE: IF SOMEONE OUTSIDE OF YOUR AGENCY IS JOINING THEY WILL BE IN A “LOBBY” AND YOU WILL GET A NOTICE TO “ADMIT” THEM
• CHANGE YOUR BACKGROUND
• RECORD THE MEETING
• SCREEN SHARING
• RAISE YOUR HAND ALONG WITH OTHER OPTIONS TO INTERACT
• CHAT WITHIN THE MEETING
• EXPRESS YOURSELF WITH EMOJIS, GIFS AND MEMES
• BREAK INTO GROUPS
• MONITOR CALL HEALTH - HTTPS://SUPPORT.MICROSOFT.COM/EN-US/OFFICE/MONITOR-CALL-AND-MEETING-QUALITY-IN-TEAMS-7BB1747C-D91A-4FBB-84F6-AD3F48E73511
• END MEETING CALL

​

​

​

​

4

CHAT

• QUICKLY COMMUNICATE VIA INSTANT MESSAGE OR VIDEO CHAT
• YOU CAN SEE THE STATUS OF OTHERS IN YOUR AGENCY
• SET YOUR STATUS
• ABILITY TO SEE ORG CHARTS AND CONTACT INFORMATION FOR EACH TEAM MEMBER
• EASILY ADD MORE PEOPLE TO THE CHAT OR VIDEO
• CUSTOMIZE YOUR GROUP CHAT NAME
• SORT BY CHAT OR CONTACTS GROUPS
• NEW ITEMS AND FEATURES WILL CONTINUE TO BE ADDED

5

CHANNELS

• BENEFITS OF CHANNELS
• CREATE TO COVER TOPICS, DEPARTMENTS, OR PROJECTS
• KEEPS ALL YOUR INFORMATION IN ONE SPOT
• MUCH CLEANER TO KEEP PROJECTS IN ONE AREA INSTEAD OF ALL OVER YOUR EMAIL
• LIVE DEMO
• OVERVIEW OF SOME CHANNELS MNPRAIRIE USES
• TYPE IN A CONVERSATION AND TAG SOMEONE
• LET’S START A VIDEO MEETING NOW
• START A MEETING VIDEO AND ADD MEMBERS TO THE CALL
• CLICK LIKE, SHARE AND OTHER OPTIONS FOR MESSAGES
• WORK ON A DOCUMENT TOGETHER
• END LIVE DEMO CALL

​

​

​

6

CHANNELS CONTINUED

• TEAMS OWNERS
• THERE CAN ONLY BE 10 OWNERS PER TEAM
• OWNERS CAN:
• ADD NEW MEMBERS AND OTHER OWNERS
• MANAGE TEAM SETTINGS:
• ENABLE\DISABLE @MENTIONING
• ALLOWING GIFS, STICKERS, MEMES, AND MODERATION SETTINGS
• RENAME THE TEAM
• DELETE THE TEAM
• THERE CAN BE AS MANY AS 600 MEMBERS PER TEAM
• MEMBERS CAN ADD ADDITIONAL CHANNELS TO THE TEAM

​

7

ADDITIONAL INFORMATION AND RESOURCES

• CAN BE DOWNLOADED TO YOUR PHONE
• TEAMS FOR WORK INFO PAGE: HTTPS://WWW.MICROSOFT.COM/EN-US/MICROSOFT-TEAMS/TEAMS-FOR-WORK
• TEAMS TRAINING: HTTPS://DOCS.MICROSOFT.COM/EN-US/MICROSOFTTEAMS/INSTRUCTOR-LED-TRAINING-TEAMS-LANDING-PAGE#PIVOT=HOME&PANEL=HOME-ALL
• PRICING: HTTPS://WWW.MICROSOFT.COM/EN-US/MICROSOFT-TEAMS/COMPARE-MICROSOFT-TEAMS-OPTIONS

​

​

8

QUESTIONS???

9