Online SRT Administration

Student Rating of Teaching (SRT) system Walkthrough for

Department/Unit Contacts

July 2025

SRT Resources and Web Links

• General SRT Information
• Student Rating of Teaching (SRT) system
• SRT Help and Support
• SRT Policy

SRT Process Overview (part 1 of 2)

• The UMN PeopleSoft system automatically feeds data into the Student Rating of Teaching (SRT) system: students, instructors, course sections; department contacts; report readers (e.g., department chairs)
• The SRT team sets up projects in the SRT system shortly after start of term
• Usually set up whole term at once including short, half and full term
• Occasionally, short courses are set up first, then rest of term later
• Email (via Google Group) to tell dept. contacts the project is ready for review
• Department contacts review setup in the SRT system; make corrections to PeopleSoft
• Correct courses, instructor(s) are listed
• Correct data collection dates (per class meeting pattern)

Note: If changes are made in PeopleSoft it will take a day or so for the SRT system to update accordingly.

SRT Process Overview (part 2 of 2)

• All SRTs are being administered online
• Data collection occurs, ending on last class meeting day before finals
• Students receive email notifications that their SRTs are open:
• The first day of data collection, reminder email, and final reminder
• Instructors and dept. contacts receive email on first day of data collection
• Data collection windows shown on the following slide
• SRT (PDF) reports are published in the SRT system approximately 3 weeks later
• Instructors see results for their own courses
• Department chairs see results for their unit’s courses
• Aggregate results for the course items are updated in April, November for preceding terms (Morris, Rochester, and Twin Cities only)

Data Collection and Reporting Timelines

• Students receive email notifications from the SRT system on the day data collection opens, in the middle, and shortly before the end notifying them to complete their online SRTs
• Instructors and SRT department contacts receive an email when data collection opens
• SRT (PDF) Reports available in the SRT system approximately 3 weeks after data collection ends if administered online
• Instructors & chairs/report readers notified via system email when reports are first published and available in the SRT system

Department/Unit Contacts: Responsibilities

• Before term begins, ensure courses are set up in ECAS, Peoplesoft, etc.
• All SRTs are being administered online
• Upon receiving notification from the SRT system that SRT project setup for the term is complete, review and verify courses as shown on following slides. Check course setup details including:
• Ensuring the correct instructor(s) are listed for a course and section
• Ensuring the data collection window is correct
• If issues are identified:
• Department Contact (or relevant department staff) should fix the issues in PeopleSoft

Sample Notification (via Google Group)

Next slide: how to log in

How to Log In to the SRT system

Option 1: Click on the link in the Google Group notification

Option 2: Type in the URL: umn.bluera.com

Option 3: Login from the SRT website - srt.umn.edu

Note: single sign on - use your U of MN credentials

Tasks: View Courses Set Up for Data Collection

Use the Year/Term filter and/or Search bar to find specific sections.

• Are any courses missing?
• Are any courses shown that shouldn’t be?

​

​

View Individual Course Card to Verify Information

2. Start date - data collection begins

End date - last scheduled class meeting

(Reminder: Data collection windows are in an earlier slide)

1. Confirm correct instructor(s)

3. Manage Settings and More Options ellipsis (three dots) open additional details. Manage Settings is replaced by link to report after data collection has started.

Manage Settings to View Additional Information

1. Online/Paper selection provided to be able to turn off collection for a section when two (lecture/lab) have the same instructor.

2. Start Date - data collection begins

End Date - last scheduled class meeting

(Reminder: Data collection windows are in an earlier slide)

3. Fix any issues in PeopleSoft. If data collection has started, notify srt@umn.edu. Please include details - course, section, and what was changed.

Things to note

• Data is tied directly to the course database
• SRT responses must have all instructors linked to the course with an instructor role of Primary Instructor (PI)/Secondary Instructor (SI) or TA in the PeopleSoft course management database before data collection starts in order to collect the data.
• If anyone is listed as a “Proxy” in PeopleSoft for a course they will not show up in the Student Rating of Teaching (SRT) system, and thus will not have any SRTs completed by students for them.

Things to note (continued)

• Courses are “owned” by the DEPTID associated with the course (CLASS_NBR) in the course database
• Secondary access to view courses in the Student Rating of Teaching (SRT) system can be immediately granted at the subject level
• Cross listed courses are available to to all units with students in the “classroom”
• Default settings exclude SRT administration for the following types of courses:
• Dissertation, internships/externships, and many practicum courses
• These courses can be added upon request
• Contact srt@umn.edu to request such additions

SRT Report Availability

• SRT (PDF) Reports are available to instructors and SRT department report viewers in the Student Rating of Teaching (SRT) system approximately three weeks after the last class meeting date.
• This is for uniformity across terms, accounting for fall term calendar (study day, finals week, and 2 university holidays after the last class meeting), as well as the standard 3 days to submit final grades.

Additional information

• Sample SRT Forms
• The current SRT form for UMTC, UMC, UMM and UMR
• The current SRT form for UMD
• History of the SRT Document
• SRT Department Contact Change Form
• Use this form to request Department Contact and/or Department Report Viewer changes in the Student Rating of Teaching (SRT) system system
• SRT - List of Department Contacts
• Updated list of SRT Department Contacts for each department