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We make sportsmanship a priority at LCPS. Sportsmanship is not accidental. It is a practice that requires thoughtful contemplation during all phases of activity.

There are two major awards that all LCPS athletic programs (schools) can earn from the VHSL simply by practicing the tenants of good sportsmanship:

The Claudia Dodson Sportsmanship and Integrity Award can be earned through an application process which highlights the positive references given by opponent schools. This award is the equivalent of a state championship in terms of the points awarded to schools in the National Guard Cup competition…. And it is equally as difficult to earn!

BE THE EXAMPLE!

The Stay In the Game Award is earned by any member school that does not incur an ejection of an athlete or coach during the entirety of a school year.

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Definition of Sportsmanship

Good sportsmanship is viewed by _____ High School as a commitment to fair play, ethical behavior, and integrity. In perception and practice, sportsmanship is defined as those qualities, which are characterized by generosity and genuine concern for others. The ideals of sportsmanship apply equally to all sports.

Individuals, regardless of their role in activities, are expected to be aware of their influence on the behavior of others and model good sportsmanship.

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EXpectations of parents and spectators

All Spectators need realize that a ticket is a privilege to observe a contest and support high school activities. It is not a license to verbally assault others or be generally obnoxious.

Respect decisions made by contest officials.
Be an exemplary role model by positively supporting teams in every manner possible, including content of cheers and signs.
Respect fans, coaches, and participants.
BE A FAN … NOT A FANATIC.
Remember, as a coach or parent - What you allow, is what will continue.

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Unacceptable Behaviors

The behaviors listed here are unacceptable at LCPS events as they are disrespectful to players and officials and detract from the positive experience of participation. Please refrain from acting out these behaviors and do not allow such behaviors to be perpetuated within your programs by students, athletes, and parents.

Yelling or waving arms during free throw attempts.
Disrespectful yells, chants, or songs.
BOOING! (Don’t Do It!!!)
Criticizing officials in any way.
Refusing to shake hands.
Blaming loss of game on officials, coaches, or participants.
Laughing or name-calling.
Use of profanity or displays of anger that draw attention away from the game.

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Coaches Athletic Handbook & LCPS Rules/Regulations

PART II

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VHSL REQUIRED Coaches Education

ALL coaches, as required by the VHSL (effective July 1, 2009) and LCPS, must complete the following in order to be a paid or full time approved volunteer coach:

1. The ASEP Basic VHSL Course online (at coach’s expense). All coaches must show proof of satisfactory completion of the online course within one year of contract in order to be considered for hire the following year. *NOTE* - There are two parts to this course – Coaching Principles and the VHSL Component – and each part has its own test at the end. Both parts are needed to fulfill the requirements.

~ or ~

NFHS Fundamentals of Coaching (at coach’s expense). The first aid portion does not satisfy the LCPS requirement through the school system or one of the athletic trainers. All coaches must show proof of satisfactory completion of the course within one year of contract in order to be considered for hire the following year.

Coaches who have previously completed one of the coaches education courses listed above must show proof of completion to the athletic director (Only has to be completed once)

2. CPR/First Aid Certification – provided by LCPS or the athletic trainers at the high schools. (Every 2 years)

3. Local Loudoun County Rules and Regulations Seminar-Loudoun County Public Schools Office of Athletics presentation (Only have to complete once)

4. Child Abuse Recognition Course—All non-faculty members are required to complete a child abuse recognition class and present the certificate to their athletic director. This course must be completed prior to beginning any activities with your athletic team. The course is through the Virginia Department of Education. (Only has to be completed once)

5. Concussion Certification–All coaches must show proof of satisfactory completion of the online course provided by NFHS, or another approved course. This requirement must be renewed annually. (Must be completed every year per our state guidelines)

6. Sudden Cardiac Arrest Online Course- A FREE COURSE conducted by the NFHS. All coaches must show proof of satisfactory completion of the online course provided by NFHS. (Only has to be completed once)

7. Heat Illness Prevention- A FREE COURSE conducted by the NFHS. All coaches must show proof of satisfactory completion of the online course provided by NFHS. (Only has to be completed once)

** Diabetes Training - (Required by LCPS for each program to have at least one certified coach if a student in the program is diabetic)

Sign up for course 16007 through PowerSchool. Once completed, you will be able to register for the hands on portion of the training.

For more information, please see LCPS Handbook pages 47-49

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REQUIRED COACHES EDUCATION

Use these links to access the required coaches education course material

The ASEP Basic VHSL Course online (at coach’s expense). To access go to: http://www.asep.com/asep_content/org/VHSL.cfm

~ or ~

NFHS Fundamentals of Coaching (at coach’s expense).. To access the course, go to: http://www.nfhslearn.com/StatePricingRegs.aspx

Child Abuse Recognition Course—You can access the course through the link below. http://www.dss.virginia.gov/family/cps/mandated_reporters/cwse5691/story.html

Concussion Certification–You can access two of these courses through the links below.

http://www.nfhslearn.com/electiveDetail.aspx?courseID=15000

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http://www.cdc.gov/concussion/HeadsUp/Training/HeadsUpConcussion.html

Sudden Cardiac Arrest Online Course-. https://nfhslearn.com/courses/61032/sudden-cardiac-arrest

Heat Illness Prevention- https://nfhslearn.com/courses/34000/heat-illness-prevention

Diabetes Training - (Required for each program to have at least one certified coach if a student in the program is diabetic)

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CODE OF ETHICS

Knowing the reasons behind participation in athletic programs is the first step in understanding what it takes to be a great coach and mentor. Those reasons are:

To understand that the purpose of interscholastic athletics is to promote the physical, mental, moral, and social well-being of the students.
To set an example of good conduct for his/her team members, students, and public by acting in a sportsmanlike manner at all times, controlling his/her temper, abstaining from smoking, chewing tobacco, drinking, or using profane language while supervising an athletic team.
To respect the decisions of officials and remain undemonstrative in accepting these decisions.
To be courteous to visiting teams and refrain from criticizing the actions of officials before players, spectators, or press.
To achieve a thorough knowledge and understanding of the rules (and the spirit of the rules) of the game.
To have a fair, unbiased relationship with players.
To teach athletes to win through skill and legitimate means only.
To counteract unfounded rumors of questionable practices by opponents, to establish the truth or falsity of these rumors, and to refer them directly to the authorities of the school concerned.

See Page 4 of the LCPS Handbook for additional information.

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LCPS GENERAL ATHLETIC ADMINISTRATIVE POLICIES AND RESPONSIBILITIES

Please be aware that all of the following policies and responsibilities are required of each coach that is hired by LCPS:

To attend all practices and contests and be punctual unless he/she has a reasonable excuse approved by the administration.
To practice good health habits such as maintaining a clean locker room, keeping bodies as well as equipment clean, getting plenty of sleep, having proper diet, etc.
To demonstrate good sportsmanship, both in victory and defeat.
To encourage respect for constituted authority on and off the field of play.
To be neatly groomed and properly dressed at all times.
To refrain from possessing or using tobacco, drugs or alcohol, and to understand he/she will be suspended from interscholastic sports competition by violating these rules for said period of time as outlined in the student activities guidelines.
To develop good study habits and work to their potential in all subjects.

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DUTIES FOR ALL COACHES

The duties listed on this slide are required expectations of each coach that is hired by LCPS:

Loyalty to one’s program
Create and implement daily practice plans
Manage game details related to the success of each of your events
Read and understand the Handbooks for both the VHSL and LCPS Student Athletics and Activities
Review Handbook pages 22–26 (checklists for Head and Assistant coaches)
Maintain discipline within your program
Offer encouragement and constructive criticism at all times
Respect officials

For more information, please see pages 19-26 of the LCPS Handbook

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REQUIRED FORMS FOR STUDENT PARTICIPATION

Any student wishing to participate in a VHSL activity must complete and properly remit ALL of the following information:

VHSL Physical Form for the current year (turn in hard copy to the Athletic Office)

All other forms are turned in online.

LCPS Rules and Regulations for participation in student activities
Emergency Card
Parent Consent/Assumption of Risk
Insurance Forms/waiver
Insurance notification form
Concussion Protocol/Impact signature page
Proof of Insurance is required for participation
Electric Modalities and Emergency Oxygen Consent
Sudden Cardiac Arrest Information and Acknowledgement

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BASIC ATHLETIC DEPARTMENT POLICIES

Please be aware that these policies for team selection are standardized across all LCPS schools and discuss any questions you have with your athletic department administrators.

Vacation policy-students are expected to attend tryouts
Squad selection and cutting policy- Minimum 3 days of tryouts

(3 total days, if they miss 1 day they have 2 left)

No cut list will be posted
Coaches speak to each student athlete (those that make the team and those cut)
Post season eligibility
Athletes on a sub-varsity squad may be moved up to the varsity squad as approved by the Athletic Director.

For more information, please see pages 29-31 of the LCPS Handbook

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SUPERVISION OF ATHLETES

Adult supervision is a vital component to limiting undesirable behavioral outcomes. It is imperative that coaches are highly vigilant in the supervision of all team personnel to include athletes and any recruited student assistance.

An adult staff member must be present to supervise students/athletes at all times
A coach should monitor the locker rooms at all times.
Locker rooms should be locked when not in use.
Never give your keys to a student to unlock the locker room.
Athletes should use the restrooms in the hallways or outside during practice times.
When visiting another school, you should always leave the locker room or facility in better conditions than you found it upon your arrival.
Students should be supervised until parents pick them up from practice or competitions.

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Disciplinary Reporting Procedure

It may become necessary during the course of a season for a student/athlete to require discipline for his/her actions within the parameters of the program. It is extremely important that coaches follow the LCPS

Communication is the KEY! If there is a discipline issue occurring with a student, be sure to communicate this information to your athletic department at the onset of the behavior. Do not wait for things to snowball before communicating with the AD. Be sure to address these behaviors and a plan of action for improvement with the student and the parents.
A coach may not dismiss an athlete from a team. This must be done by the athletic director. The coach is responsible for making the recommendation for dismissal of the athlete to the AD. Be sure to include documentation of the reasons for the recommendation to dismiss.
A coach can suspend an athlete for disciplinary reasons. This should be communicated to the AD prior to the suspension occurring.

(LCPS Handbook Page 32)

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POSITION REGARDING HAZING

Hazing is defined as recklessly or intentionally endangering the health or safety of a student or to inflict bodily injury on a student in connection with or for the purpose of initiation, admission into or affiliation with, or as a condition for continued membership in a club, organization, association, fraternity, sorority or student body regardless of whether the student so endangered or injured participated voluntarily in the relevant activity.

Hazing is a Class I Misdemeanor under Virginia State Law!

Examples of hazing can be found on page 10 of the LCPS handbook. Be sure to review these with your students/athletes and Make this a priority to emphasize!!!!!!!!!

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TRANSPORTATION REQUIREMENTS

LCPS provides transportation to all sponsored events using buses or school based vehicles. The following are required for every trip taken that utilizes LCPS transportation:

Coaches and athletes ride bus to and from contests

Exceptions can be made for athletes riding home with their parents. Parents must physically sign the student/athlete out with the coach/sponsor. Must be their parents – no one else!

NO FOOD ON BUSES!

Leave bus neat and clean! This is the coaches responsibility! Hold your team accountable!
All safety and emergency procedures should be reviewed with students/athletes and are to be followed on every trip.

If you require assistance regarding transportation (ie. your bus has not arrived, you need to contact the driver, etc.) contact the LCPS Transportation Office @ (571) 252-1730 during school hours and (571) 252-1700 after school hours

LCPS Handbook Pages 6-8

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FILMING AND MEDIA

Please be sure to follow all procedures and policies related to filming and media presentation. If you are not comfortable speaking with the media after games, it is best to avoid this contact.

All regular and postseason athletic events can be videotaped for scouting purposes.

The only restriction is that you cannot video a scrimmage.

Here are some coaching tips for addressing the media. Educate your staff and student athletes about the following:

*No comment is OK

*Sarcasm does not play in print

*Always find something positive

*Complement your players and the other team

*Don’t blame the officials

*Be careful what you say because many reporters slant your comments the way they want the article to read.

Report scores to all appropriate media outlets after games
If you have any concerns regarding how you as a coach should handle the media, score reporting, etc., contact your Athletic Director

For more information, please see page 21 of the LCPS Handbook

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EQUIPMENT AND AWARDS

LCPS schools issue uniforms to students who qualify and become rostered members of the team. These uniforms are required to be returned to the school after use. Each team will administer a process for caring for the uniforms. Coaches are responsible for the care, recovery, and inventory of all equipment issued.

All equipment should be inspected prior to distribution and equipment checks should occur on occasion to ensure that proper care is being taken.�
Warning: Do not modify any equipment!!! You are required to read this to student athletes!
Students Must fill out athletic equip. loan acknowledgement form that is located on page 79 of the LCPS Handbook
A master list of uniform, lock, equipment information should be maintained by the coaching staff of each program and this list should be shared with the athletic direction staff.
All participants must wear school issued helmets or a parent may provide a helmet if the helmet meets minimum safety standards required by the department and if the parent allows the school to retain possession of the helmet.

- Football�- Lacrosse�- Baseball�- Softball

Be sure to discuss Lettering and Awards requirements with parents and athletes. These requirements are standardized throughout LCPS and can be found on pages 38-41 of the LCPS Handbook The requirements may vary slightly between different sports, so be sure that you are reviewing the correct sport requirements.

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UNDERSTANDING ATHLETE ELIGIBILITY

The Virginia High School League has strict rules regarding the eligibility of athletes. LCPS also has policies to govern student participation. It is the responsibility of the school administration, counseling department, athletic directors, and coaches to enforce and maintain the integrity of these rules and policies. Violations of these rules and policies may have consequences for the team and overall athletic program and therefore need by taken seriously.

Eighth grade students are not eligible to participate in high school athletic programs until promoted to grade 9 unless the student turns 14 years of age prior to August 1st of their eighth grade year. An eighth grade student who does turn 14 by August 1st is:
Eligible for sub. varsity athletics
Eligible for lifting/conditioning all year

See pages 28-29 of the LCPS Handbook for more information

Proselytizing is strictly prohibited under VHSL rules
Athletes must meet the VHSL “Bona Fide Student Rule” (must be enrolled in 5 classes through the respective member school)
Athletes must meet the “Scholarship Rule” (must have passed 5 classes in the prior semester)
Rules regarding transfer students are strictly defined and enforced (There are some VHSL Exceptions)
Special permission students will be deemed ineligible to participate for 365 days from the date of enrollment
Coaches should be proactive with college bound athletes. Be knowledgeable regarding current NCAA requirements (review the NCAA Eligibility Center) and ask your school counselors to run an NCAA eligibility report for each student.

More information can be found on pages 54-55 of the LCPS Handbook.

*Student Athletes need to be realistic! Coaches will to be credible!

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1. Instruct students and/or athletes on proper security of their personal belongings. Each student should keep their personal items in a locked locker while participating in your activity. Large amounts of should not be brought to school. If a locker is not available during tryouts, the athlete should see their coach to secure all valuables.

2. Secure office, equipment room, and exterior doors before leaving the room or building. Check all of

exterior doors in the gym area before leaving, especially on Saturdays.

3. Never give students keys to enter the building or rooms.

4. Be sure that lights and showers are turned off and windows are closed before leavin

5. Do not permit students to be in the building unsupervised.

6. Confine students to the area of the building being used, i.e., gym, auditorium, music room, et

7. Put all practice equipment in its proper storage are

8. Do not permit outsiders or those not directly involved with your activity to loiter in the area of t

building you are using.

9. Do not permit “horseplay.”

10. Report any problems to the athletic director.

BUILDING AND LOCKER ROOM SECURITY

Information about building and locker room security can be found on page 47 of the LCPS Handbook. Throughout the season, the following procedures will help eliminate any locker room security problems:

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Contracts and Agreements

All agreements need to be sent to your athletic director for approval.

*All contracts will have to be approved by Procurement Services.

*Required Vendor documents must be submitted for review.

You do not have the authority to enter into any agreement as a representative of our schools.

Cheer competition choreography:

*Schools may acquire the services of an outside vendor to provide choreography/safety instruction after the team is selected for a maximum of 5 consecutive days excluding Sundays.

*The vendor must be approved with LCPS and must submit a certificate of liability insurance.

LCPS is bound by all Virginia State procurement laws and therefore careful attention must be paid to the following:

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Coaches Involvement in Prayer by Student-Athletes

Staff should not initiate, encourage, promote or participate in student-initiated or student-led prayer, regardless of location (field, sidelines, locker room and so on).
Students may self-initiate prayer that is not disruptive, does not delay the game, does not involve the use of school equipment such as PA system and does not involve coercing other student to pray.
Staff that is invited to student-initiated and led prayer and who stand along the wall in the locker room should decline to attend as this can easily be seen as staff encouragement and participation.
Staff should not initiate, encourage, promote or participate in a “moment of silence.” This is a specific practice related to the classroom and authorized by law.
A coach could give a pep talk before a game and ask students to pause and focus on the task at hand and what he/she said without calling it a “moment of silence.” Please steer clear of any use of the phrase “moment of silence.”

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LCPS TRAINING RULES

RULE # 8

In order to participate in an activity or practice on any given day, student must report to school by no later than 15 minutes after the first bell to begin the school day and must remain in school that entire day. Exceptions may be made for doctor or dental appointments or reasons excused by the principal.

(A doctor/dental note is required for this exception.)

RULE # 9

Any student serving suspension or in-school restriction for violation of school rules will be ineligible to participate in a scheduled event on the day or days he/she is serving the punishment, including Saturdays and Sundays. The student is not eligible to practice or play in a game until the day after the last day of ISR/OSS.

RULE # 10

Any student who uses or possesses tobacco, electronic cigarettes, vapes, drugs, or alcohol while participating in interscholastic and/or co-curricular activities during the season will be ineligible to participate for 30 calendar days in competitions on the first violation. During the 30-days suspension from competitions, the student may attend practices and events (not in uniform at competitions) unless the student is suspended from school or otherwise declared ineligible to participate. A second violation would result in a 45-calendar day removal of the student from all activities or until the end of the season, whichever is longer. If the 45-calendar day suspension extends into the next season, the student may still have the opportunity to tryout and/or participate for the next season and will have to serve the remainder of the 45-calendar day suspension after the conclusion of the tryouts. A third violation would result in a 365-day suspension from all interscholastic, and co-curricular activities. Each incident is cumulative over the student's career and is not rescinded at the end of each school year.

LCPS requires all athletes and parents to sign and acknowledge the LCPS training rules. These rules are ensure the high standards that are expected of all student athletes in order to participate. The training rules can be found on pages 76-77 of the LCPS Handbook, but the following details the most important rules (#8-10).

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LCPS AND VHSL POLICY REGARDING ATHLETE USE OF STEROIDS

27-10-1 (6) SAFETY/Steroids - Member schools are required to develop an education program outlining the dangers of steroids for all student athletes and administer such a program at the start of each sports season.

The use of appearance and performance enhancing drugs including anabolic steroids pose a major health risk to developing athletes. The use of APEDs is strictly prohibited by the VHSL as well as LCPS and are viewed as highly dangerous. Side effects from the use of steroids include :

Severe Acne
Bad Breath
Impotence
Death

*A coach or teacher who permits or encourages the use of PEDs can have their teaching license revoked by the VDOE.

*Student Athletes who use steroids or other PEDs face an automatic 2 year suspension from interscholastic athletic competition.

See pgs 66-69 of the LCPS Handbook for more information

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SPONSORING CAMPS

Any sport camp being held on LCPS property charging a fee to students MUST be run through Loudoun County Parks & Recreation or through an approved organization.

All camps being held by LCPS sports programs must follow the out-of-season practice rule guidelines established by LCPS.

LCPS recognizes that camps are an excellent way for school programs to raise funds, increase youth engagement, and provide leadership opportunities for student athletes. All camps must follow the below requirements:

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Athletic Handbook

PART III

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VHSL FALL PRACTICE GUIDELINES

Schools will follow practice guidelines which would apply to all students in all fall sports except golf. If schools choose not to follow the guidelines listed in the handbook they must have locally approved policies and procedures that are reasonably calculated to keep student athletes safe from hot and humid weather conditions, and meet adequate conditioning, based on current sports medicine research and recommendations. The first violation will result in an official warning.�(1) During their first six days of tryouts:� (a) No practice session, full or walk-thru, may exceed three hours.� (b) Total practice time per day is limited to five hours.� (c) Only one full practice session is permitted per day; it may be broken into two sessions.� (d) One walk-thru session is permitted on the day of a full practice.� (e) Two walk-thru practices may be substituted for a full and a walk-thru session(s).� (f) A one-hour minimum recovery period must be included between sessions.�(2) For weeks two and three the following regulations apply in addition to (a) through (f) above:� (a) Two full practices are permissible per day provided they do not exceed five total hours, or three hours in a single session.� (b) No more than three full practices may be conducted in two consecutive calendar days.�(3) For the purpose of the regulations above, a full practice is defined as a session allowing the use of any available equipment, involving all levels of activity permitted in the specific sport and includes necessary conditioning and weight training. A walk-thru session is a limited exertion session that includes skill-based, educational technique and oriented activities using sports appropriate equipment. Conditioning and weight training may not be included as part of a walk-thru session. Recovery period is defined as a session in which the athlete is not involved in physical activity.��Note: The following restrictions are in place for football only: day 1-3 helmets only; day 4-5 helmets and shoulder pads; day 6+ full pads.�

For more information, you can visit the VHSL handbook or pages 36-37 of the LCPS Handbook

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VHSL SUNDAY RULE

There shall be no coaching or contact between a coach(s) or player(s) and no VHSL member school-sponsored athletic team activity. This includes no VHSL member school sponsored open facilities, weight training, conditioning, team functions, individual instructional and team virtual meetings, or film or team study tutoring sessions. Excluded from the Sunday Rule are end-of-season banquets.

27-15-2 Exceptions:�(1) International competitions scheduled for a Sunday provided the competition is held outside the united states and there is no local school board policy to prevent a participating school from doing so.�(2) State tournaments or state championships which have been postponed because of adverse weather, graduation conflicts or other emergency conditions may be played on Sunday with permission of the executive director in consultation with the league and/or group board chairmen and provided there is no local school board policy to prevent a participating school from playing on Sunday.�(3) Requests may be made to participate in individual tournaments that include Sunday competition, subject to approval of the executive committee.�(4) District, conference and/or regional tournament games or championships which have been postponed by adverse weather, graduation conflicts, other emergency conditions or which cannot be scheduled at any other time due to facility limitations which are out of the control of the competing schools (this option will be limited to sports such as indoor track and swim and dive which primarily require competing schools to use facilities outside of their authority) may be played on Sunday with the permission of the district council, conference council and/or regional council and the school or schools involved and provided there is no local school board policy to prevent a participating school from playing on Sunday.�(5) When the district, conference, regional or state golf championship is scheduled to open on Monday, schools have permission to have a practice round at the site on the Sunday preceding the championship unless the district, conference or region denies permission for a Sunday practice preceding its own championship.�(6) Sunday practice in sports other than golf may be approved if all of the following conditions are met:� (a) A district, conference or region tournament is scheduled to begin on Monday.� (b) Extreme weather or other emergency conditions have forced the cancellation of school activities for four or more consecutive days, the last of which is the Saturday prior to the scheduled start of the district, conference or region tournament.� (c) Practice is limited to two hours.� (d) Practice may not begin before 1:00 p.m. Or end after 7:00 p.m.� (e) The school division superintendent has approved Sunday participation.� (7) VHSL member schools are permitted to participate in regular season events on Sunday under the following circumstances: local school division approval; involves tournament competition; hosted by an out-of-state high school/college/university; is properly sanctioned and the VHSL is provided with a written copy of the school division approval.�(8) Sunday activities that are part of a non-VHSL school sponsored camp or league are permitted. � 27-15-3 Sunday Rule Fine-Violation of the Sunday Rule will result in a fine as stated in 30-5-1.

27-15-1 SUNDAY RULE - No member school may schedule or play an athletic contest or engage in practice on Sunday. �

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VHSL AGE RULE

Notes:�(1) In case of doubt as to age, the following evidence may be accepted as proof thereof: birth certificate from the state bureau of vital statistics, affidavit of the physician attending at birth, and documentary evidence such as the family record of birth in the bible, official school record, and the affidavit of parent or guardian. Documentary proof of age other than a birth certificate will be accepted in cases of doubt only when the bureau of vital statistics in the state of birth reports that no record exists.

�(2) If there is a discrepancy in the age recorded on the master eligibility lists filed in the league office by member schools, the earliest listed date of birth shall be considered correct until proof otherwise has been submitted and accepted.�

28A-1-2 Interpretation: A student born on or before August 1, 2000, shall be ineligible for interscholastic competition in the school year 2019-20.�

The student shall not have reached the age of 19 on or before the first day of august of the school year in which he/she wishes to compete.�

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VHSL OUT OF SEASON PRACTICE RULE

All VHSL member school sponsored athletic teams are restricted from organized activities during designated "dead periods."

Out-of-season dead periods shall be 15-day periods beginning with the first permissible practice date of a sports season as published in the VHSL Calendar. A summer "dead period" for all athletic teams shall be for two weeks from Sunday through Saturday, beginning with the week prior (Week 51 or Week 52 of the NFHS Standardized Calendar) to the week containing July 4th (Week 52 or Week 1 of the NFHS Standardized Calendar). During dead periods, no coaching, observing or contact between a coach(s) or player(s) may occur in the VHSL member school sponsored athletic team or activity involved. There may be no VHSL member school sponsored practice, open facilities, weight training/conditioning, out of season league(s) or member school sponsored clinics/camps. Outside of dead periods,all VHSL member school sponsored activities may occur on any day except Sundays. Team vs. team competition may occur only in camps or leagues. Schools, districts and/or regions may impose more restrictive guidelines. VHSL catastrophic insurance does not cover any out-of-season activities. Out of season participation shall not be mandated of any student. For the Sunday rule and its exceptions refer to 27-15-1 and 27-15-2.

LCPS Guidelines

Each sport will have 20 days of offseason practice (fall, winter, spring) not counting Sundays and VHSL dead periods.
Each sport will have 15 days of offseason practice (summer) from the Monday following the spring jamboree through the period of time one week prior to fall tryouts excluding the July dead period.

�27-7-3 Penalty: Any school adjudged guilty of violating the out-of-season practice rule shall be subject to a fine as stated in 30-5-1 and such disciplinary action, including ineligibility for district championships, as the appropriate district committee, inter-district committee or VHSL Executive Director may impose.�

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LCPS OUT OF SEASON PRACTICE RULE

��

During dead periods, no coaching, observing or contact between a coach(es) and player(s) may occur in any sport. There may be no practice, open facilities, weight training/conditioning, out of season league(s) or member school sponsored clinic/camps.

*No camps or offseason practices are to be held the week prior to the dead period for teams beginning their sport season. Weight lifting and conditioning may be held.

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LCPS OUT OF SEASON PRACTICE RULE

��

At no time can 2 or more schools jointly participate in individual or team activities of any kind.
Team vs team competition coached by school staff may only occur in camps or leagues and count towards the 20 days if more than 50% of the population is made up of their own students. (VHSL)
Team, individual or specialized camps/clinics/leagues organized by an entity other than University or College and coached by school staff count towards the 20 days if more than 50% of the population is made up of their own students Each day of practice, preparation and participation count.
Non-school sponsored teams or leagues coached by school staff count towards the 20 days if more than 50% of the population is made up of their own students.
OPEN GYMS count towards the 20 days.
All school sponsored camps camp counts toward the 20 days.
7 on 7 football passing leagues and practices in preparation for the leagues count towards the 20 days.
Non-team or school sponsored leagues coached by school staff may occur on Sundays and will count towards the 20 days.

For more information, please see pages 51-52 of the LCPS Handbook

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LCPS OUT OF SEASON PRACTICE RULE

��

The following school issued protective equipment is permissible for use during the offseason practices for safety and not for contact purposes:

Lacrosse helmets
Baseball/Softball helmets
Goggles
Goalie gear
Catcher’s gear

For more information, please see pages 51-52 of the LCPS Handbook

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VHSL RULES CLINIC

Any school sponsoring an interscholastic activity in any of the following sports or academic areas shall require at least one member of that activity's coaching staff to complete a VHSL sponsored rules clinic for that activity in each year that one is offered: baseball, boys basketball, girls basketball, cheer, field hockey, football, golf, girls gymnastics, boys lacrosse, girls lacrosse, boys soccer, girls soccer, softball, boys swim and dive, girls swim and dive, boys track, girls track, boys volleyball, girls volleyball, wrestling, theatre, forensics, debate, scholastic bowl, film festival, magazine, newspaper/newsmagazine, yearbook, broadcast and online newspaper.�Failure to complete will result in a penalty as stated in 30-5-1.

VHSL 27-2-4 state rules clinic attendance requirements�

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VHSL Contest Limitations

BASEBALL - 21�BASKETBALL - 23�COMPETITION CHEER - 7�CROSS COUNTRY - 10�FIELD HOCKEY - 17�FOOTBALL - 10�GOLF- 12�GYMNASTICS - 10�INDOOR TRACK - 10�LACROSSE - 15�SOCCER - 17�SOFTBALL - 21�SWIMMING - 10�TENNIS - 16 (Tennis players are limited to three "traditional" matches per day, or four 8- or 10-game "pro-set" matches per day.)�TRACK – 10� VOLLEYBALL - 20 dual matches; or 18 duals and 1 invitational tournament; or 16 duals and 2 invitationals. Invitational tournaments may be conducted over no more than two consecutive days. Teams participating in invitational tournaments may play a maximum of 15 sets per tournament.� WRESTLING - 12 contest dates, 5 of which could be tournaments (events of more than 4 teams are defined as a tournament). Wrestlers are limited to 6 matches per individual per day or 10 over no more than two days. Each individual is limited to 50 mat appearances prior to the culminating region tournament (or the published VHSL calendar region deadline if no region tournament is held).

�PM 54-3-1 CONTEST LIMITATIONS (5-95)- any school that schedules a contest and then cancels or forfeits it cannot add another contest to its schedule.�

VHSL 54-3-1 - No member of the school may permit its athletes or teams to compete in more than the total number of regular season interscholastic contests, meets or tournaments specified below for each sport either on the varsity or sub-varsity level. Note: when a region sponsors both a postseason junior varsity and postseason varsity competition/tournament, a player shall be limited to participating in only one of these competitions/tournaments.

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VHSL MULTIPLE SEASON LIMITATION

A student who participates on a varsity, junior varsity or ninth grade team in one season shall not be eligible to participate in that sport in a different season at a VHSL member school during the same school year unless there is a corresponding move which complies with VHSL’s transfer rule (28A-7-1, handbook) by the student’s parent(s) from the attendance zone of the previous school to the attendance zone of the VHSL member school at which the student wishes to participate. However, such student may not participate during any one school year in more than the total number of contests permitted for each sport by VHSL’s contest limitations (54-8-1, handbook). Such student shall also be limited to participation in only one post season per sport during any one school year.

VHSL 54-6-4 - RULE SUMMARY - Students who transfer schools are not permitted to play the same VHSL sport in two different seasons without a corresponding relocation and are bound to the contest limitation rule for the entire school year.

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VHSL FALSIFICATION OF INFORMATION

If a student or his/her parent(s) or guardian gives false information, written or verbal, relating to his/her residence, eligibility or any other aspect of these rules and regulations, the student shall be deemed ineligible at any VHSL school for a period of one year from the date the information is certified as being false.��PM 30-4-3 (1) PENALTY/False Information (02-96) - The penalty (ineligibility at any VHSL school for one year) for giving false information will apply for all VHSL activities (athletic andnon-athletic).�

VHSL 30-4-3 RULE SUMMARY - Providing false information on any VHSL form is cause for ineligibility�

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VHSL SAFETY/ENERGY DRINKS

Energy drinks should not be used for hydration.
Energy drinks should not be consumed by athletes who are dehydrated.
There is no regulatory control over energy drinks, thus their content and purity cannot be ensured.
This may lead to adverse side-effects, potentially harmful interactions with prescription medications (particularly stimulant medications used to treat ADHD), or positive drug tests.�

VHSL 27-10-1 - RULE SUMMARY - Athletes are prohibited from consuming energy drinks during participation in VHSL practices and competitions. VHSL will issue an official warning for first violation.�

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VHSL PROSELYTIZING RULE

27-9-2 Interpretation: The appropriate District Committee shall decide what constitutes undue influence on the basis of the evidence presented in each case. Undue influence has generally been interpreted to mean an act by any person or group connected with the school or not connected with a school to persuade a student to enroll in a school outside the areas in which he/she resides or persuade his/her parents or guardian to move to the areas of another school. ��Some specific examples of undue influence are:�(1) Being asked to move by a member of the school faculty.�(2) Being asked to move by a booster organization or a member of such an organization.�(3) Being given tuition, free textbooks, allowance for transportation or consideration not afforded other students, athletic or non-athletic.�(4) Any other evidence that a transfer or enrollment was made because of athletic ability.� �27-9-3 Penalty: Any school adjudged guilty of bringing such undue influence to bear upon a student through any individual connected with the school, either directly or indirectly, shall be subject to such disciplinary action as the appropriate District Committee or inter District Committee may impose.

VHSL 27-9-1 - RULE SUMMARY - No member school or group of individuals representing the school shall subject a student from another school to undue influence by encouraging him/her to transfer from one school to another for League activities.�

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VHSL PROSELYTIZING RULE

Here are some quick ways to protect yourself, school, program, and the eligibility of the student athlete:

When a parent calls you. First, ask them if they are enrolled at your school. If they say no, then please tell them that you cannot talk to them until they have enrolled in your school. If they ask why, you can tell them you are following the VHSL rules and do not want to jeopardize the possible eligibility of their child. If they continue to ask additional questions, please politely instruct them to contact your athletic director or school principal.
If you are coaching a travel or club team, please be mindful of your perception. Things to avoid. Never ask one of your club players to come to your school to play for you. This is a direct violation of the VHSL Proselytizing Rule 27-9. It would be best never to even ask them what school they are going to attend or currently attend to protect you from a possible allegation. If you are found guilty of this infraction, you could jeopardize your programs postseason eligibility, may have forfeit games, fines, and possible suspension of your program. The district not the school division imposes the sanctions.
If you are hosting youth clinics or camps, please be careful about what you say or ask when speaking to your participants or parents. Again, never ask one of them to come play for you. I would not even joke about it with them.

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VHSL INDEPENDENT TEAM RULE

Student responsibility for sports participation. During the sports season for the relevant sport, a student may, while a member of a school squad or team engaged in interscholastic sports become a member of or participate with an organized team in the same sport which is independent of the school's control so long as such participation does not conflict with the scheduled activities of the school squad or team. No school or student shall be declared ineligible for participation in interscholastic sports because of participation by a student as a member of an organized team in the same sport which is independent of the school's control during the sports season for the relevant sport.�

VHSL 28B-6-1 - RULE SUMMARY - Student athletes can compete on private teams during the sport season as long as the participation does not interfere with the athlete participating in the high school team schedule .

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VHSL SEMESTER RULE

The student shall not have been enrolled in the last four years of high school for a period of more than eight consecutive semesters, beginning with the semester in which he/she was enrolled for the first time in the ninth grade. The eight consecutive semesters shall be counted continuously from that point, regardless of whether or not he/she remains continuously enrolled in school.�

VHSL 28A-6-1 - RULE SUMMARY - Student athletes have eight (8) semesters of eligibility starting with the first semester of enrollment in ninth grade

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VHSL ALL-STAR GAME RULE

No official or representative of a member school shall participate, either directly or indirectly, in the promotion, management, supervision, player selection, coaching or officiating of any contest involving so-called all-star high school teams or squads; nor shall any member permit any personnel or expendable equipment under its control to be used in such a contest. Facilities may be used only under specific action of a school board. (See also 28B-1-1 through 28B-1-4)��27-1-2 Exceptions:�(1) All-star contests conducted by the Virginia High School Coaches Association.�(2) The principal may grant permission for a member of the school staff to participate in an all-star contest when he/she determines that such participation is in the best interests of the high school athletes involved in the contest.

VHSL 27-1-1 - RULE SUMMARY - No one from a member school can coach or assist with an all-star team made up of athletes from multiple member schools unless it is the VHSL All-Star contest or with principal’s waiver

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VHSL RESIDENCE RULE

Residence is defined as the domicile of an individual, meaning that the individual lives in a locality with the intent to make it a fixed and permanent home. Domicile requires more than bodily presence as an inhabitant in a given place; it requires bodily presence and an intention to make such a place a fixed and permanent home. Other indicia of domicile include automobile registration, voter registration and the reporting of a mailing address change to the appropriate agencies, such as the post office, utility companies, creditors and employers. Under no circumstances can a family or student participant have two residences for eligibility purposes. It is the obligation of the school to know the complete residence status of each student participant and to see that all comply with these requirements. Any change in residence must be bona fide. Determination of what constitutes a bona fide change of residence depends upon the facts of each case.

For purposes of transfer, VHSL does not recognize student emancipation by age 18 or through marriage.
The first time during high school that a student transfers without a corresponding parent move between a member public school and a member non-public school in the non-public school's declared attendance zone, the student is exempted from the normal one-year eligibility delay for such transfers.

VHSL 28-7-3 - RULE SUMMARY - For eligibility purposes, a student/athlete may only have one residence and it must be used in a manner consistent with being the only occupied living arrangement

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VHSL RESIDENCE RULE

Determination of what constitutes a bona fide change of residence depends upon the facts of each case, but in order for a change of residence to be considered bona fide at least the following facts must exist: ��

VHSL 28-6-3 - RULE SUMMARY - For eligibility purposes, a student/athlete may only have one residence and it must be used in a manner consistent with being the only occupied living arrangement

The original residence must be abandoned as a residence; that is sold, rented or disposed of as a residence, and must not be used as a residence by any member of the family
The entire family must make the change and take with them the household goods and furniture appropriate to the circumstances
The change must be made with the intent that it is permanent.

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VHSL TRANSFER RULE

VHSL 28A-7-1 - RULE SUMMARY - Transfers must follow specific guidelines in order for eligibility to be granted to a student athlete. There are exceptions, but school transfers require a corresponding move to the attendance zone of service in order for an athlete to be deemed immediately eligible.

The student shall not have enrolled in one high school and subsequently transferred to and enrolled in another high school without a corresponding change in the residence of his/her parents, parent, or guardian. The sending and receiving VHSL school principals are required to complete and file the VHSL transfer form, acknowledging that to the best of their knowledge the student has met all aspects of the transfer rule or its exceptions. Home instruction does not constitute enrollment in a public school. Home schooling is a process through which Virginia code compulsory education requirements may be met, as is private schooling. Home schooling is the equivalent of school enrollment for transfer rule purposes, and determining whether the student has met scholarship rule requirements of having passed five academic subjects recognized by the Virginia department of education in the most recent prior semester.��Note A: The provisions of the transfer rule apply to students transferring from one school to another, including transfers from a private school to a public school as well as transfers from one public school to another. For the purposes of this rule only, the�phrase “high school” is defined as a school providing instruction at the ninth or tenth or eleventh or twelfth grade level(s).��Note B: Any student who transfers from a non-VHSL member school (i.e., A non-member VHSL non-public school, a home school or a school from a state outside Virginia) to a VHSL non-public member school shall be eligible immediately, provided that student was continuously enrolled in the school from which he/she is transferring for one calendar year prior to such transfer.��PM 28A-7-1 (1) TRANSFER RULE/Move Requirement (1-71)-A student who moves from one school to another with no move on the part of his parents is ineligible. This student can become eligible immediately when his parents move to the zone served by the student’s new school.�

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VHSL TRANSFER RULE

LCPS Special Permission & Transfers

Once a student enters the 9^th grade for the first time their 8 consecutive semesters of eligibility begin at the school they enrolled in.

Transfer on special permission to another high school without a change in the parents residence will result in 365 days of ineligibility.

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VHSL HARASSMENT OF OFFICIALS RULE

VHSL 27-11-4- RULE SUMMARY - Harassment of officials by coaches constitutes a violation of the VHSL sportsmanship rule and is unacceptable

Harassment of contest officials by a coach or a coach’s ejection from a contest constitutes a violation of the sportsmanship rule. Any coach ejection is to be reported in writing to the league office by the school whose coach is ejected with copies placed in the school’s and officials’ association files. Any incidents involving a spectator, coach or other school personnel or player striking or pushing an official is to be reported. A coach going on the floor or field to interrupt a contest while the ball is “alive” in protest of a decision by an official, conduct which invokes a penalty against the team because of the conduct of a coach or team member or any individual in the official party of a team, continued and visible actions on the part of a coach which will indicate to team members and/or to spectators that the coach believes the game is being improperly officiated, public demonstrations with game officials which indicate to others extreme dissatisfaction with officiating, and such related actions when exhibited in aggravated form are evidence of poor sportsmanship.

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VHSL HARASSMENT OF OFFICIALS RULE

VHSL 27-11-4- RULE SUMMARY - Harassment of officials by coaches constitutes a violation of the VHSL sportsmanship rule and is unacceptable

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VHSL HATE SPEECH RULE

VHSL 27-16-1- RULE SUMMARY - Ethnically or Racially Insensitive Expressions directed at anyone will not be tolerated

Any coach, team personnel and/or contestant who confronts or addresses a coach, contestant or official using hate speech, ethnically or racially insensitive expressions will be disqualified for the contest and will be ineligible from contests totaling a minimum of 30% of the total contest limitations for that sport and/or subsequent contests until penalties and educational/restorative interventions are completed.

Procedure:

(1) A school is expected to inform the League office of any alleged incident involving

the use of hate speech, ethnically or racially insensitive expressions within two working days after the school administration becomes aware of the incident.

(2) A copy of the report will be transmitted to the principal of each school(s) involved.

(3) Within five working days of receiving the report, each principal concerned shall

file a response or provide information concerning the incident to the League office.

(4) A VHSL committee consisting of three or four principals, athletic directors, and coaches will review the incident report and response from each school(s) involved. Following the completion of the review, the committee will make a recommendation to the VHSL Executive Director and/or designee for action.

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VHSL HATE SPEECH RULE

VHSL 27-16-1- RULE SUMMARY - Ethnically or Racially Insensitive Expressions directed at anyone will not be tolerated

Penalties-The following represents degrees of VHSL discipline which will be referred to in interpreting a violation of using hate speech, ethnically or racially insensitive expression.

(1) Ejection-Any coach, team personnel and/or contestant who confronts or addresses a coach, contestant, or official using hate speech, ethnically or racially insensitive expression will be disqualified for the remainder of the contest.

(2) Player/Coach Suspension-Any coach, team personnel and/or contestant who is ejected from a contest for using hate speech, ethnically or racially insensitive expression will be ineligible from contests totaling a minimum of 30% of the total contest limitations for that sport. If a coach or player commits a second offense, he/she will be ineligible for the

remainder of that sport/activity season.

(3) School Warning-A school’s program may be placed on warning status for a

one-year period of time by a Sportsmanship Committee for repeated infractions of using hate

speech, ethnically or racially insensitive expression.

(4) School Probation-Probation is a more severe penalty, based on repeated offenses within a two-year period of time by the same program or cumulative warnings over a period of time within the school. A school or program on probation may not enter any play-off toward a district, regional, or state championship nor may the school enter any sanctioned

event.

(5) School Suspension-A school suspended from the League may not compete

in interscholastic competition of any kind with a member of the League or a school that is

a member of another state associated with the National Federation of State High School

Associations.

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VHSL EJECTION OF PLAYER AND/OR COACH RULE

VHSL 27-11-6- RULE SUMMARY - Ejections of Players and Coaches will result in suspension from future contests. The number of contests to be suspended will vary based on the offense

Players and coaches who are ejected from a contest, scrimmage, jamboree or Benefit Game for unsportsmanlike conduct and are ineligible for the team's next scheduled contest must be reported to the VHSL office on the form provided on the VHSL website. For engaging in fighting (including throwing punches as an instigator, in retaliation, or intentionally kicking or stomping an opponent), biting or aggressive physical contact shall result in a suspension from contests totaling a minimum of 30% of the total contest limitations for that sport (a player shall be ineligible for the team's scheduled contests until the suspension is completed) and a coach from contests totaling a minimum of 30% of the contest limitations. Profanity directed at a game official will result in a suspension from contests totaling a minimum of 20% of the total contest limitations for that sport. Student/athletes who leave the bench area and become actively involved in an altercation will result in a suspension from contests totaling a minimum of 20% of the total contest limitations for that sport. Coaches ejected for unsportsmanlike conduct will not be physically present or communicate in any way with the team at that next scheduled contest. (For the purposes of this rule, a basketball player who collects five personal fouls and must therefore leave the game is not considered to be ejected and is not automatically guilty of a sportsmanship violation.) Any player assessed two technical fouls is considered to have committed a sportsmanship violation and must sit out the next contest. The decision to eject and therefore suspend from the next scheduled contest(s) may be appealed by conforming with the following procedure.

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VHSL EJECTION OF PLAYER AND/OR COACH RULE

VHSL 27-11-6- RULE SUMMARY - Ejections of Players and Coaches will result in suspension from future contests. The number of contests to be suspended will vary based on the offense

Any time there is an ejection of a player or coach, a VHSL ejection report is required to be filed with VHSL office within 2 working days after the ejection.

As a coach, you are required to notify your athletic director about the ejection immediately following the occurrence!

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PART IV

EXPECTATIONS FOR ALL LCPS ATHLETIC PROGRAMS

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ATHLETIC DEPARTMENT EXPECTATIONS

10 Things Athletic Directors should expect from Coaches

Put your athletes first!
Be a role model with loyalty, honesty and integrity.
Constantly strive for professional growth.
Make playing for you a positive life experience.
Be organized, efficient and timely.
Be a leader of your program.
Be a positive force in the school and community.
Be knowledgeable of the rules and regulations of your sport.
Enjoy the ride!
Always put yourself in a position that can be defended.

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ATHLETIC DEPARTMENT EXPECTATIONS

No surprises! – Keep your Athletic Director in the loop with everything!
We will back you 100% when you are defendable
Refer parents back to you first.
Any potential problem situations, call your AD (day or night)
Correspondence:

Don’t be afraid to pick up the phone. A call is sometimes the best way to open dialogue
When using email, be sure to review email and remove emotional language before sending
Do not get into exchanging multiple emails with parents. If one email does not resolve issue – set up a meeting

Schedules - Scrimmages, practices, game changes, etc. Any cancellations or necessary changes must be communicated to your athletic director as well as your licensed athletic trainer so they can adjust to serve your program while not affecting the other programs that are occurring simultaneously

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ATHLETIC DEPARTMENT EXPECTATIONS

WORKING WITH THE ATHLETIC TRAINER

Beginning in 2025, all schools have two full time Athletic Trainers (ATC)

The ATC’s are Licensed Medical Professionals. Coaches are required to follow their guidance as relates to player safety, injury management and injury prevention.

Trainer responsibilities

- Assess/treat/rehab/tape an injury

- Make final call on heat index and lightning with AD

- Once called on by the officials for an injury they are in complete control!

- Coaches cannot act without approval from ATC.

- Makes call when injured athlete may return to action.

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ATHLETIC DEPARTMENT EXPECTATIONS

WORKING WITH THE ATHLETIC TRAINER

The Athletic Trainer (ATC) will supply:

Water
Cups or water bottles
Ice for injury purposes
Athletic tape
Bandages
Doctors on staff from the community

Once an athlete sees a Doctor they must return with a note before they will be cleared to play.
Special Needs must be made a PRIORITY!

*Asthma – inhalers

*Epi-pen

*Diabetic needs

Protocols regarding reporting injuries, etc. to the athletic trainer are located on Pgs 47-50 of the LCPS Handbook

All Coaches must be 1^st Aid and CPR qualified

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ATHLETIC DEPARTMENT EXPECTATIONS

LCPS WEATHER GUIDELINES

Air Quality – Page 34 of the LCPS Handbook
Code Green (good air quality)
Code Yellow (moderate)
Code Orange (approaching unhealthy) Follow Code Red for those with respiratory diseases or asthma
Code Red (unhealthy)
Refrain from all outdoor activity
Code Purple (very unhealthy)
Refrain from all outdoor activity

Extreme Heat Guidelines – LCPS Handbook page 35
Cold Weather Guidelines – LCPS Handbook page 36
Lightning Guidelines – LCPS Handbook page 37
Certified Athletic Trainer
Will inform all coaches of the status of air quality and heat index status
All coaches must follow ATC guidance – regardless of situation!

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ATHLETIC DEPARTMENT EXPECTATIONS

COMMUNICATING WITH PARENTS

An open line of communication with parents is one of the MOST IMPORTANT expectations for coaches!

The majority of the list below can be passed to the parents during parent meeting at beginning of season:

Team requirements
Procedures that will be followed in case of injury
Game/practice schedule
Team rules/guidelines and consequences for infractions
Team selection process

It is vital to maintain constant communication with parents throughout the season When in doubt call and confirm – make sure everyone is on the same page. This will eliminate any confusion

MAKE THIS A PRIORITY!

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ATHLETIC DEPARTMENT EXPECTATIONS

COMMUNICATING WITH STUDENT ATHLETES

Be sure to communicate all expectations with student athletes and continue to reinforce these expectations on a daily basis. These expectations include:

Regular Attendance at school
Maintaining grades and working to one’s potential in the classroom
Discipline, attitude – represent team & school
Attendance at practice and games
Respect for coaches, teammates, opponents, etc.
Positive Sportsmanship

Set Realistic but concrete goals for all stakeholders and the program as a whole

Meet with and discuss goals as Team & with individuals. Continue to revisit these goals throughout the season
Define all stakeholders roles on the team
Create and enforce team rules/guidelines and consequences for infractions (Be sure these align with LCPS rules and those of the athletic department)
Have and communicate a standard process by which student athletes can communicate any schedule conflicts with practices/games with the coaches

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