SUPERINTENDENT’S BUDGET COMMITTEE

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February 20, 2025

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Mike True,

Co-Chair

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Mindy Stadtlander,

Co-Chair

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John Anzalone, Superintendent

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DISCUSSION TOPICS

• Welcome (please sign in) – 5 min (John)

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• Committee Norms – 5 min (John/Jasen)

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• January Survey Review – 5 min (Matt)

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• Superintendent Report & Reduction Plan Update – 30 min (John)
• Small Group discussion on Reduction Planning (Led by Jasen)

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• District Overview & Committee Considerations – 15 min (Jasen)
• Small Group Discussion & Share Out (Led by Jasen)

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• Superintendent's Budget Committee Survey – 10 min (Matt)

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2

SUPERINTENDENT’S BUDGET COMMITTEE

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COMMITTEE NORMS

• Be prepared to work towards objectives.

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• Ask questions and be respectful of others’ questions and ideas.

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• Seek to understand and ask clarifying questions.

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• Seek agreement on facts and then work towards values.

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• Maintain a confidential and safe environment.

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• Ongoing negotiations and pending RIF’s are generally outside the legal scope of discussions. (NEW)

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4

JANUARY SURVEY��MATT CAMPBELL

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JANUARY SURVEY FEEDBACK

• Ran out of time to do the survey during the meeting
• 8 total responses
• Response themes:
• Taxes
• Local/State Tax increases should be a part of the solution to budget challenges (75% yes to local, 88% yes to state increases)

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• Funding
• 75% of respondents said that the state will not provide sufficient funding increases, and staff cuts and/or levy increase will be required
• 13% said that funding will increase and salaries will realign to the funding model

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• Communication
• Generally positive feedback about the amount of information provided. Specific comments about improving the methodologies for communication

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6

MEETING SCHEDULE

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SUPERINTENDENT REPORT & BUDGET REDUCTION PLAN UPDATE��JOHN ANZALONE

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STUDENT COUNTS

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REDUCTION PLAN

OBJECTIVES:

• Restore fund balance to sustainable level
• Reduce expenditures by 10-12%

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BUDGET REDUCTION PHASES:

• Stakeholder Engagement (Sept-Dec 2024)
• Budget Reduction Planning (Jan-Mar 2025)
• Reduction Plan Implementation (Apr-Aug 2025)

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ANTICIPATED REDUCTIONS

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ADMINISTRATION CUTS

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Excerpt from February 18, 2025 community message from John

FEBRUARY 2025 REDUCTIONS ANNOUNCED

PLANNING

1-27-25 Board Meeting – RIF Resolution

• Authorizes the Superintendent to make reductions in force
• Staff with July-June contracts notified first
• Represented staff notified mid-April

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Cuts < Target of 10-12%

• Leaves one last opportunity for Legislative help
• Requires seeking a loan to cover operational costs
• Provides runway for planning further cuts in 2026-27, if necessary

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FILLING THE GAP

Short Term Borrowing

• Interfund – Apportionment Advance – County Treasurer
• Requires significant revenue growth to payoff
• Absent more revenues, additional cuts necessary

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2026-27 Budget

• State Revenues: Not likely to see a significant increase
• Levy Lid Lift: Could cover the remaining gap
• Potential Budget Cuts: Reduce choice schools/programs, reduce elementary schools, and/or reduce extracurricular (Trade offs)

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SMALL GROUP BREAKOUT #1��A) WHAT QUESTION OR SUGGESTIONS DO YOU HAVE ABOUT THE REDUCTION PLAN?

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DISTRICT OVERVIEW & COMMITTEE CONSIDERATIONS��JASEN MCEATHRON

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2024-25 PROJECTION AS OF JANUARY

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• All contingencies are removed from projection and budget

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• Last month deficit was -$7.8M with an ending FB projection was $3.7M (2.8%)

GENERAL FUND 2024-25�MONTH-END FUND BALANCE

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Actuals (Sep-Jan)

Projected (Feb-Aug)

The District General Fund may not have sufficient cash/investments on hand to pay bills when due, and therefore may need to manage payment terms and potentially borrow funds.

DISTRICT OVERVIEW

Challenges:

• Structural deficit
• Unhealthy fund balance
• Declining enrollment

Opportunities:

• Protect student programs and experiential outcomes
• Legislative advocacy
• Become more efficient
• Community support

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DISTRICT OVERVIEW

Significant Financial Influences: (which ones can we control or influence?)

• Legislature
• Future taxing capacity
• Collective bargaining
• Short term borrowing
• Enrollment
• Housing market
• Birthrates
• Economy

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SMALL GROUP BREAKOUT #2

1. Please consider the current state of affairs while reviewing past considerations.
2. Please take a moment to discuss in small groups the information provided.
3. We will reconvene as a committee to hear share outs from the groups.
4. Each person will then respond to the survey.

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NEXT STEPS

• Budget Committee
• Next meeting March 13^th
• Potential Legislative Outcomes
• Committee Considerations

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• Budget Committee website updated with committee materials

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HAVE A GREAT EVENING!

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APPENDIX:��- PAST SBC CONSIDERATIONS

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Superintendent Budget Committee Considerations 2023‐24

The Budget Committee had developed a four year plan last year that focused on the use of three primary levers to achieve a sustainable pathway. These levers include: 1) use of fund balance, 2) cost containment, and 3) budget reductions.

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During this cycle, Budget Committee meetings explored the outcomes of executing the four‐year plan, primarily focused on the use of fund balance and making budget reductions. Cost containment has been an ongoing initiative within the district. The committee wrapped up it’s in person meetings with a rating exercise of past committee considerations and new considerations. The following is the result of the top 10 highest ranked considerations:

1. Organized well planned advocacy efforts at state & local level, advocate for legislation that provides sustainable district funding
2. Be mindful of the need to pass a levy in 2024
3. Contain cost increases by negotiating labor contracts to stay the course
4. Establish program evaluation metrics for future analysis of impact and efficiency
5. Clear, consistent, transparent communication with multiple stakeholders
6. Utilize staff experts to help create more efficient & effective programs
7. Protect class size: (contractual class size targets in parenthesis)
1. Elementary – a higher level of protection (24)
2. Middle – reductions that retain the middle school model (30)
3. HS – reductions within acceptable class size – reducing some class choices (31)
8. We are delaying some hiring until we have more information about our actual enrollment
9. If salaries increase beyond base projections, additional budget cuts will be necessary
10. Marketing plan to promote district programs & schools

All of these considerations received four or more votes, with the top three receiving the strongest support. Readers will find these considerations reflective of budget management best practices and focuses resources towards students.

On behalf of the Superintendent’s Budget Committee, we are pleased to present these considerations Dr. John Anzalone, Camas Superintendent. We hope this feedback will be useful in the development of the 2023‐24 Budget and future financial decisions.

Best Regards, Jasen McEathron

Director of Business Services