What’s New at the Alliance

George Machovec

Executive Director

george@coalliance.org

MUG 2019

Colorado Alliance of Research Libraries

• Incorporated as a non-profit in 1981
• 16 member libraries (14 academic, 1 public) – one out of state library (University of Wyoming)
• Newest member: United States Air Force Academy joining in October 2017
• Programs include
• E-resource licensing – 250 e-resources (>$17 million)
• Prospector union catalog – 47 libraries, 14+ million unique MARC records
• Gold Rush (ERMS, link resolver, content comparison)
• Shared Print (launched 2015)
• A history of innovation and collaboration
• The CARL System (ILS) and UnCover

Members

Pueblo

United States Air Force Academy

Vision for Collaboration

Staffing at the Alliance

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• Executive Director – George Machovec
• Assistant Director – Rose Nelson
• Administrative Coordinator & Licensing – Beth Denker
• Network & System Admin – Steve Walker
• Developer – Chet Rebman
• Diana Carney – Admin Assistant

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Our Management Structure

• Board of Directors
• 5 university officials, 5 library deans/directors
• Meets quarterly
• 3 year terms
• Over time every library will have a presence on the Board, but not all at once
• Focus is on fiscal matters
• Member Council
• All library deans/directors – Michael Levine-Clark currently chairs
• Meets every two months
• Focuses on library services and programs

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Our Core Services

Prospector Turns 20!

• Initial partial funding came from state grant which the Alliance submitted through the University of Northern Colorado (UNC)
• Launched in July 1999 with 8 libraries
• Marmot joined in 2010 with LSTA grant from the state

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Prospector Map

Prospector - New & Prospective Libraries

• New libraries in Prospector for 2019
• Bemis Public Library (Marmot)
• Libraries in the Works
• United States Air Force Academy – December 2019
• Colorado College returning (migrated to Koha) – December 2019
• Englewood Public Library (Marmot) – interested in joining sometime in 2020
• Anythink to be removed and re-added (migrated to Wise) – Q1 2020
• AIMS Community College (Marmot) – to be added after moving to Marmot most likely in Q1 2020

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Prospector – Long Term Prospects

• Discussions with State Library about SWIFT
• AspenCat
• Other SWIFT libraries
• Meetings with Innovative in October 2020
• Interest in out-of-state libraries
• Utah – challenge is courier services
• New Mexico – challenge is courier and possible migration by UNM
• Wyoming – WYLD public library network

Prospector by the Numbers

Prospector Database Statistics

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• Over 14.5 million bib records
• Over 34 million item records
• 66% of Prospector is unique (held by one library)

Prospector Lends over Last Decade

Prospector Top 10 Lenders�Q1-Q3 2019

Prospector Top 10 Borrowers�Q1-Q3 2019

E-Resource Licensing Program

Flickr-Creative Commons: http://www.flickr.com/photos/68751915@N05/6355840185/

Contributor: 401(K )2012

E-Resource Licensing Program

• Approximately 250 e-resources > $17 million/year
• Journal packages
• Ebooks (including ebook packages and a DDA program)
• Databases
• Opt-in Approach
• Centralized negotiation, contracts and billing
• With one exception (a group of EBSCO aggregator databases) all licenses are for limited clusters of libraries
• Largest contract is for Elsevier ScienceDirect Freedom Collection >$8 million/year
• No Alliance library may join licenses with surcharge

E-Resource Licensing Program

• Goal
• Reduced licensing costs (including inflation rates)
• More content for the same price
• Market leverage and top-notch terms and conditions
• Member libraries pay no surcharge (non-members pay an administrative service fee based on the size of the package)
• Challenges
• Group licensing takes longer
• Changing administrative views on necessary paperwork
• Timely payment from libraries to the consortium so we can pay the publishers and vendors
• Big deals, although providing access to much content, are hard to maintain as they tend to swallow the materials budget

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Alliance Shared Print Trust

What is the Alliance Shared Print Trust?

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• A partnership among libraries in the Colorado Alliance
• Libraries make long term commitments (25 years) about what they will be keeping
• Libraries may select materials for weeding (or storage) based on the holdings of others
• Users have no loss of access to materials since any weeded materials are still at partner libraries in Prospector
• 1.1 million monographs now have long-term retention commitments

Gold Rush

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• Originally developed in 2003
• ERMS (Subscription Management) at the consortial or local library level
• A-Z/Link Resolver
• Journal comparison tool (publishers, aggregators, indexing/abstracting)
• Library Content Comparison System (added 2016)
• Modules used by about 25 libraries in North America
• Fully maintained knowledgebase (1,800+ title lists)

Gold Rush Comparison – 2 modules

Two analytics modules in the system

• Journal comparison
• Originally developed in 2003 to compare aggregators, publisher lists, indexing/abstracting services, local holdings (over 1,800 title lists)
• Comparisons on ISSN/eISSN
• Libraries may ingest holdings from an ILS, ERMS, discovery layer, RapidILL or other sources
• Metadata is K-BART or thin metadata from vendors
• Library Content Comparison System
• Full MARC record ingest
• With special match key
• Focus of the presentation today

GR Sample Report – holdings by LC call #

GR Sample Report – Languages by Library

Other Use Cases

• Shared print programs
• What to weed
• Getting a set of records and adding a 583 retention note
• Space analysis for a remodel or new building program
• Adding a new program on campus and want to compare holdings with an established institution with the same program
• Quick exports for participation in other cooperative programs
• If you are in Prospector you can use GR report analytics for free. Contact goldrush@coalliance.org to make arrangements

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Any Questions?

George Machovec

Executive Director

george@coalliance.org