1 of 5

Division of Student Affairs

Position Management

Date: October 29, 2025

Presenters: Rosemarie Flores, Eppie Leung, Daisa Pimentel

1

2 of 5

Student Affairs Position Management

​

Position Management in UCPath is the oversight of positions from creation to inactivation, ensuring they remain aligned with funding, job codes, and employment structures.

​

FY26 Total Positions: 7,410

Career/Partial Year Career: 1,689

Contract/Limited/Per Diem: 1,686

Students: 4,035

​

​

2

3 of 5

Student Affairs Position Control (SAPC)

​

Student Affairs Position Control (SAPC) provides divisional oversight of workforce, position management, and compensation changes to ensure equity, consistency, financial prudence, and alignment with divisional priorities and campus policies.

3

Salary actions and position changes approved by Position Control:

Salary Actions (counteroffer, equity increase, hiring bonus, new hire salary above midpoint, retention payment program, stipend, stipend extension, reclassification increase)

Recruitment & Appointment (contract extension, create new position for hire, reclassification of a filled position, recruit to fill budgeted vacancy, repurpose a vacant budgeted position, waiver of recruitment)

SAPC Committee: Chief of Staff, Chief Financial Officer, Executive Director of People & Admin Services, AVC (rotating), Vice Chancellor (as needed)

4 of 5

Position Management Workflow

4

5 of 5

Best Practices

5

​

  • Centralized management of position creation and updates
  • Quarterly reconciliation of career positions (HCP vs Position Roster)
  • Continuous inactivation of unused positions
  • Regular position data maintenance (missing supervisor, overfilled, missing funding)
  • Early involvement with Financial Analyst(s) to align positions with the budget through the distribution of roster reports to budget owners
  • BEARS Region is closely involved on Student Affairs Position Control process to ensure all ServiceHub tickets are aligned with our process