November 10, 2025

MVI HOUSE HOCKEY

COACHES & MANAGERS MEETING

Agenda

• Introductions
• Coach & Manager Registration
• Equipment
• Ice Time & Scheduling
• D2 Meeting
• Important Dates
• Jamborees
• Volunteer Requirements
• Sponsorship Opportunities
• Development
• Coaches Corner
• Manager Information & Resources

House Hockey Committee

Jackie McDonald

Mite Eval Coordinator

Eric Weum

8U Coordinator

Kacey Fuller Davidson

M1 Coordinator

Erin Moriarity

House Manager

Dave Engel

6U Coordinator

Heidi Henry

Ice Scheduler

Treye Kettwick

Goalie Coordinator

Brenda Schute

Coach Coordinator

OPEN

Mini Coordinator

Brenda & Jackie

Carl Kuhl

President

Missy Kettelkamp & Marisa Nicholson –

Equipment/

Jerseys/Apparel

Lindsey Merritt

Development Coordinator

House Hockey Numbers

Current Numbers:

• 103 - Mini Mavericks
• 85 - Mite 1
• 17 - 6U
• 53 - 8U
• 141 - Mite Evals

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MVI was chosen as one of 11 associations in the pilot program.

Goal: to strengthen and preserve community hockey in Minnesota by making it more accessible for young players and making the first year of hockey free for every new player.

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2025-2026

411 House Hockey Players

140 First Time Skaters

Coach & Manager Registration

• Must be registered with MVI, USA Hockey, and completed a background check

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• for coaches to step on the ice:
• have completed annual safe sport training, age level (8U) modules, and have a CEP (it can be an expired CEP)

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• for managers to be added to the team’s roster and have SportsEngine access:
• have completed annual safe sport training
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• For more information, see:�www.mvihockey.org/coaches or www.mvihockey.org/housemanagers

Coach & Manager Registrar Checklist

Manager Compliance + Roster Checklist� Coach/Volunteer Compliance & Roster Accuracy

✅ Compliance� All volunteers in any team capacity (Coaches, Managers, Coordinators, Locker Room Attendants, etc.) must be compliant:

• Register with MVI Hockey
• Complete USA Hockey Registration
• Complete Background Certification
• Complete SafeSport Certification

📌 Roster Review

• Review your team roster

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Registrar Committee

🗓SE Roster Changes / Updates

House Roster Coordinator: Megan Ellingson - houserosters@mvihockey.org

🏒USA Hockey Rosters (House + Travel)

Jessica Kuhl - registrar@mvihockey.org

🖐Coaches / Managers / Volunteers Compliance

House Coaches & Managers: Jill Cheney — housecoachcoordinator@mvihockey.org

Check out the website www.mvihockey.org/coaches or www.mvihockey.org/housemanagers

Equipment

• Every team has a bucket of black pucks and a first aid kit
• Coaches are expected to bring these to every scrimmage, jamboree and practice
• Mite Eval & 8U has set of goalie gear & jerseys

Distributed

Who did NOT pick up goalie gear?

2 weeks out

2-3 weeks out

Equipment

• The final Strauss apparel store closes TODAY, November 10.
• Any jersey/apparel concerns or missing items should be directed to Marisa at mbmnicholson@gmail.com
• Mini/Mite 1/6U jerseys, socks, and sticker packs have been distributed
• Mite Eval/8U jerseys and socks will be distributed the week of Thanksgiving. Depending on when they arrive, pick up will be at Strauss or at SV rink.
• Mite/6U hats 2 weeks out. Mite Eval/8u hats and sweatshirts 2-3 weeks out. (sweatshirts and hats same design as travel–not UNRL brand)
• Bag tags will be distributed the week of Thanksgiving.

• Managers distribute stickers to your families and share their player’s number.

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• Please provide a visual for sticker placement:
• Number on back of helmet
• Horse logo on left above ear
• Horse logo on right above ear

Helmet Stickers

ICE: New Process for Scheduling/Changes

House Ice Scheduler – Heidi Henry (housescheduler@mvihockey.org)

• Avario is our contracted scheduling partner and ice source of truth (Do NOT contact Avario directly)
• Use the House Hockey Ice Schedule Change Request Form for ALL updates to your team’s schedule that involve ice
• Include as many details as possible in your request: team, opponent, rink location…
• Expect 24 hour turnaround
• The season schedule will be released in three phases to align with key league milestones and allow for necessary adjustments as rosters and matchups finalize. Please forward to your coaches and managers.
• Phase I: Schedules will be posted for ice until Sunday, November 9. This initial phase includes practices and pre-scheduled events to get teams up and running.
• Phase II: The next block of the schedule, covering November 21 through the end of the month, will be released once the Girls High School teams are finalized. This allows our association to adjust 15U rosters and schedules as needed based on high school tryouts.
• Phase III: The final round of scheduling, covering December through the end of the season, will be published once Junior Gold game schedules are finalized, likely early December. At that point, we will finalize all remaining House ice through the end of the season.

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ICE: SE Calendar Update Guidelines�

✅ What YOU Can Update/Add

• Team Events or Team Meetings
• Tournament game times. Once game times are confirmed, delete the tournament placeholder.
• Be sure to notify the House Ice Scheduler of these changes/updates.

📣 Communication

• After making any SE Calendar updates, use “Notify Team” in the SE App to inform your team.

⚠️ When in Doubt

• Ask first — check with the House Ice Scheduler and/or House Manager Coordinator before removing or deleting any calendar item.

🚫 Important Reminder

• Do NOT delete or edit any item added by others unless confirmed OK to remove/edit.

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Ice Times

3 & 4s

• Three ice times every week
• After Jan 1st, solo full ice times will be given to schedule scrimmages

2s

• Three ice times every other week, otherwise two times a week
• Shared ice times shared to schedule and hold half ice scrimmages
• Year-End Full Ice Scrimmages

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District 2 & Minnesota Rules

• 35 Game Maximum
• 10 full ice games maximum (ONLY starting after January 1st)
• Offsides, icing, change on the fly - rules established by coach refs prior to game
• D2 Games are preferred
• Scrimmages outside of D2 need approval prior (Email Elyse for approval)
• moundsviewirondale@d2hockey.org
• Clocks - must be running time, no stop time and no scores

Important Dates to Save

• Black Friday Jamboree – Nov 28, 2025 @ Shoreview
• Mite 2 Jamboree
• M3 White & M3 Grey
• Picture Day - December 6th @ Chippewa Middle School
• Make-Up December 13th
• New Years Jamboree (Internal) – Jan 3, 2026 (Pending Confirmation)
• Maverick Mite Meltdown - Feb 21-22, 2026 @ Super Rink
• Mite 1, 2, 3 & 4 Jamboree
• End of Year Jamboree (Internal) – March 1, 2026 @ Shoreview
• 8:10am-7:40pm (Schedule coming)

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Team Photo Information

Team Picture Day Saturday, Dec 6th, 2025 | Make-up day is Saturday, Dec 13th, 2025

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Schedule coming soon!

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Location: Chippewa Middle School

What to wear: arrive fully dressed (no skates or helmets)

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TEAM PHOTO - go as a team. If date is missed, player will not be in the team photo

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• All coaches should attend photos for inclusion in the team photo
• Sibling photos and coaches with their players photos encouraged
• Photos will be mailed directly to families

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Add to your team’s SportsEngine and update when you have your team time.

Jamborees

You each received jamborees that were already booked for you, those do NOT count in your budget.

You must submit a MN Hockey D2 - Jamboree Request Form

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• Your pre-registered jamborees are on your team roster document
• External Jamborees need to submit MN Hockey D2 - Jamboree Request Form
• Please ensure they are added to your calendar (with update times) and all details are communicated with families
• Complete any correspondence with jamboree for roster and USA Hockey numbers.
• Check-in your team at the Jamboree
• Contact Jackie McDonald or Eric Weum with questions or for assistance.

Jamboree Organization

Certain jamborees we are fully booked: Boys - Thanksgiving Classic, Hudson Raider Classic, FLake, St. Paul Capitals - See MVI White Pages

Volunteer Hours and Fundraising

• Volunteer Policy located on MVI Website
• 10 Hours of Volunteer Hours are required for each family from Mite Evals/8U to a final year 15U/Bantam
• Volunteer hour opportunities are emailed first and then released on our website
• Examples: MVI Hosted Tournaments and other events
• A $600 per family credit card authorization is assumed by virtue of the family’s MVI Hockey Registration
• If required hours are not met, the family will be charged the prorated amount of the missing hours
• No volunteer requirements for Mini-Mavericks, Mite 1 or 6U.

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• PLEASE continue to communicate with your families throughout the season!

• Volunteer Coordinators – Katie Nelson & Renee Kuhl (volunteer@mvihockey.org)

Coach & Manager Volunteer Hours

• Each Team is given 40 hours to distribute amongst the coaches and manager(s)
• Head Coach = 10 hours
• Manager = 10 hours
• Remaining 20 distributed amongst the rest of the coaching/manager staff

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If volunteer hours are covered for a coach or manager, those hours can be shared with the rest of the coaching/manager staff

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Share who receives hours on your team by December 1st.

• Volunteer Coordinators – Katie Nelson & Renee Kuhl (volunteer@mvihockey.org)

Team Sponsors

Sponsors of $1,000 receive:

• Logo on MVI website with company link
• Prominent company logo on website with Tournament Ad
• Email blast to 500+ association families with business profile
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Families that bring in a sponsor receive all volunteer hours waived.

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Where does the money go?

• 50% goes directly to your team & 50% goes to MVIYH General Fund to be reinvested in our program
• This ensures consistent player development across MVI, we introduced an association-wide development plan

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NEW! Dryland at Dusty Tuuks Training Center

House Hockey Level 3s & 4s will be scheduled for team training.

Located in New Brighton. This is a private facility and need a scheduled session.

Season Vision and Development Goals

Development Training: Skills & Skating

• Amy Udvig and Lindsey Merritt will be leading skating and skills sessions with all Mite Eval and 8U teams on Sundays two times per month November – February.
• The focus of these sessions will be on level appropriate:
• Skating skills (power, edgework, speed)
• Stickhandling/shooting skills (especially puck protection and possession)
• Although Amy and Lindsey are leading each session, coaches are asked to be on the ice to assist with instruction and player support.

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We want coaches on the ice helping for this to help manage kids.

Coaches Focus on Development

Development Training: Goalies

• Find the Mite/8U SNGT schedule here: Mites/8U SNGT
• Every 8U and Mite Evaluation team should send a goalie who will play in their games to Goalie Training each Sunday. Coaches are encouraged to attend as well.
• Who should try/play goalie?
• All players should try goalie at least once in practice.
• Teams can have more serious goalies who rotate games (these players should rotate attendance at SNGT; 3^rd graders who plan to play goalie at traveling can attend all sessions).
• Goalies are part time at this age, no more than 50/50 mix
• At travel levels goalies get coaching in practice and goalie training. We can also provide gear as needed.

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• Managers - create a Pass the Pads sign up sheet

Goalie Coordinator – Mark Ksiazek

House Goalie Coordinator - Treye Kettwick

Coaches Corner with B

• Virtual Coaches Meeting specifically for House Coaches is coming on Monday the 17th at 9:15pm
• GroupMe Chat for Coaches - ask questions, share tips, send videos and ideas - But don’t over use it, we are not teenagers.
• Note: You will most likely be on the ice with 2 other teams within the house program.
• Practice plans can be together or separate or stations. Please support each other on the ice.
• Locker Rooms If there are two boys teams they get the bigger locker room the girls get the smaller locker room.
• Partner with your Manager to bring the best season to your players.
• Please use the GroupMe to talk who gets which section of the ice.
• How can I support you to be the best coach possible??

Brenda # 320.282.6565�All MVI House Coaches

https://groupme.com/join_group/110419797/OLqAc8Cz

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Team Manager Information

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Manager Resources

• MVI 25-26 House Team Manager Guide
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• Important web links:
• MVI House Hockey Ice Schedule Change Request Form
• House Managers Webpage
• MVI Team Manager Contact List (All level contact list)
• MVI White Pages

D2 Jamboree Request Form

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Level Coordinators

Mini Mavericks: Open (Brenda Schute & Jackie McDonald)

Mite 1: Kacey Fuller Davidson, mite1@mvihockey.org

Mite Eval: Jackie McDonald, mite-eval@mvihockey.org

6U: Dave Engel: 6u@mvihockey.org

8U: Eric Weum: 8u@mvihockey.org

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Helpful MVI Contacts:

House Manager Coordinator: Erin Moriarity, housemanagers@mvihockey.org

Travel Manager Coordinator: Nicole Simone, managers@mvihockey.org

House Ice Scheduler: Heidi Henry, housescheduler@mvihockey.org

District 2 Representative, Elyse Farnsworth, moundsviewirondale@d2hockey.org

Volunteer Coordinators, Katie Nelson and Renee Kuhl, volunteer@mvihockey.org

Manager Duties

• Team main contact and information sharer
• Team website and SportsEngine calendar management
• Scrimmage scheduling
• Ice schedule liaison
• Jamboree organization and communication - already mentioned
• Cheerleader for the team
• Social Events - team building
• Budget management
• Social media liaison

*Only for Mite 2-4 & U8 teams

(Mini, Mite 1 & U6 do not manage a team budget)

Main POC

• Communicate important dates, events, or information from MVI to your team
• Weekly emails are great way to keep your team up to date.
• Use the chat function in SE
• Create a goalie sign up and inform team of who is in net

*Only for Mite 2-4 & U8 teams

(Mini, Mite 1 & U6 do not manage a team budget)

Team Website & SportsEngine

Your Website is Customizable!

Website Instructions

SportsEngine App

See Task 6 under Early Season section in the

• MVI 25-26 House Team Manager Guide

See Previous Slide For SportsEngine Guidelines

SportsEngine Calendar Management

• See Guidelines in previous slide
• Check your team calendar often to make sure it is up-to-date!
• Scrimmages will be added within 24-48 hours after you have submitted the House Hockey Ice Schedule Change Request Form
• Be sure to update your opponents and game times for jamborees.
• Add team meetings, social event, or team pictures information.
• Do not delete ice related items from your SportsEngine
• (asking your level Coordinator or House Ice Scheduler first)

Scheduling Away Scrimmages

• All Mite 1 and 6U games are “in-house”
• Scrimmages can be coordinated by reaching out to other Mite 2, 3, 4 & 8U teams
• Scrimmages should primarily be within District 2
• Scrimmages outside of District 2 MUST be approved by District 2
• Email MVI District 2 Rep, Elyse Farnsworth: moundsviewirondale@d2hockey.org
• Updates to your calendar will be made by the Ice Scheduling Team after you have submitted the House Hockey Ice Schedule Change Request Form
• Double check to make sure the details and the location are correct
• Always send a confirmation email to the opposing team’s manager to confirm the scrimmage details.
• Other changes to your calendar should not be made such as:
• If ice cannot be utilized, please contact you level coordinator.

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Fill out the Ice Form

The Fun Stuff

• Be present and get to know your team
• Make roster cards for parents
• Donut or other treats (allergy friendly) for early mornings
• Mini swag bags for a jamboree
• Plan Social Outings
• Be creative but most importantly, be involved!

*Only for Mite 2-4 & U8 teams

(Mini, Mite 1 & U6 do not manage a team budget)

Social Events

• Beginning, Middle, and End of Season Social Events
• Lots of options – Bowling, tubing, pool party, etc.
• Pick up hockey at a local outdoor rink
• End of the season gathering to celebrate your season and recognize your players
• Player awards or certificates
• Coach gifts

BOWLING - Team Bonding Event

In the next two weeks after this meeting please schedule an Off- Ice Event with your team.

This is so important for the kids to start getting to know each other, giggling, and getting to know each other off the ice. Also, a great way for parents, managers, and coaches to get to know each other too.

We have partnered with Flaherty’s Bowling for an *MVI Hockey Team Special*

$7/person player for an hour of Bowling includes shoe rental.

Call and ask for Keith - and tell him your calling for the � MVI Hockey Bowling Hour�This cost will come out of your budget. �Anything additional like pizza/pop pay out of pocket.

Guide for bowling: � 5-6 kids can bowl one game in one hour on one lane.

Blue Line Buddies

Goal: Pair a traveling team with a house team to foster community across hockey levels.

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🧩 Getting Started:

Find your buddy on the BLB Pairing Spreadsheet

The Travel Team Manager of your assigned Blue Line Buddy team should reach out to connect with you. However, if you don’t hear from your Travel Team Manager, please feel free to reach out directly to them via the Manager contact sheet.

Confirm assigned shared ice for first meeting works.

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🎉 Event Ideas:

🍕 Pizza or 🍩Donut Practice after a shared ice session - $100 budget provided by MVI

🏒 Attend a Game and cheer on your buddy — especially during MVI Tournaments!

💌 Good Luck Cards / Encouragement Notes / Door Signs

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📅 Logistics

The House and Travel Ice Schedulers will set up the first Blue Line Buddies session on your SE Calendar

Any additional activities should be coordinated through team managers.

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🏒 Mini-Mavs Buddies:

Connect early in the season to encourage Minis to attend their Travel Team Buddies Games

One Saturday in January, Travel Buddies will attend all 3 mini sessions to be on the ice and have fun with the Minis

Recruitment & Retention Coordinator: recruit@mvihockey.org

Budget Management

• Team Manager and Head Coach determine how utilize the Team Budget
• Each team will receive a Base Budget for standard team expenses which is managed by the MVI Treasurer
• Ice time, uniforms (jerseys/socks), team gear, league fees, association fees, etc.
• Team Manager and Coach will manage a Team Budget to use for additional expenses (discretionary items)
• Additional jamborees, more ice time, scrimmages, team parties, etc.
• Final Team Budget Submission
• Finalize and submit Team Budget to MVI Treasurer in Late March-Early April
• Fiscal year ends at the end of April

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Team Budget Management

• Work within the allotted for 2025-2026 Team Budgets for discretionary spending items.
• Team manager only modifies green cells
• Examples of additional/Misc. expenses (discretionary items): Scrimmage ice & referees, dryland training, team parties, player gifts, coach gifts, etc.
• Alcohol cannot be purchased
• Team Budget is a Google Doc spreadsheet and is a “live” document.
• Team Budget Q’s, reach out to Michelle our MVI Treasurer: treasurer@mvihockey.org

Reimbursement Process

• Receipts and invoices emailed to MVI Accounts Payable team:
• Boys coaches, managers and team expenses should be emailed to: boysap@mvihockey.org.
• Girls coaches, managers and team expenses should be emailed to: girlsap@mvihockey.org.
• All reimbursement requests must have the following information:
• Team name and cost description in the email subject line (Example: Bantam A - Team Party - Inv# 34887)
• Attached copy of the receipt/invoice (pictures or scans are acceptable)
• Proactive eChecks for away scrimmages can be sent to opposing managers or can be sent to MVI managers made out to opposing managers/referees.
• Please notify Accounts Payable 1-2 days prior to away scrimmage dates
• We aim to provide reimbursement within 1-3 days
• Reimbursement via Deluxe eCheck
• Expenses must be for entire team only

Social Media

• Social media opportunities can be provided to socialmedia@mvihockey.org
• Social Platforms – Facebook, Instagram and Twitter
• Tag our handle @mvihockey in your social posts
• Encourage families to follow on all platforms
• Game updates and scores will not be posted for every game
• Highlight reel reflecting tournament wins and overall association info, etc.
• Managers to provide opportunity for content, but all content may not be shared.

Questions?

Thank you for volunteering!

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