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Étoile Academy Board Meeting�June 21, 2024

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Agenda

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Agenda

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  • Agenda
  • Folder

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Official Board Meeting

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Roll Call

Public Comment - 4 minutes

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Duties:

Chair: Michelle Bair

Vice-Chairs: Rebekah Guill and Adeeba Yusuf (time keepers)

Secretary: Alex Caritis (minutes)

Treasurer: Grant Berg

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Vote: Approve April Minutes

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Review Minutes

Motion to Approve

Vote

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Vote: Consent Agenda Votes

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  • Board Resolution (Delay of Campus 3)
  • Low Attendance Waiver
  • Approve Auditor
  • Approve SPED RFP
  • Approve Janitorial RFP
  • Approve Construction RFQ for Portables
  • EMAT Curriculum Ratification

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State of Schools: Mission Moment

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Second grade Amplify

knowledge curriculum

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Our Mission

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Étoile Academy Charter School ensures that every student in grades K through 8 has the academic and character foundation necessary to succeed in high school, graduate from college, and pursue ambitious life goals.

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Organizational Goals

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2023-24 EACS Goals

  1. B or Better on A-F accountability (80/50/20)
  2. B or Better on Charter FIRST
  3. Meet or Exceed 85% Student and Staff Retention
  4. Meet or Exceed Sub Group Goals (Domain C on STAAR)

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Enrollment Update (SY24-25)

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Currently Enrolled

June

Application Goal

Progress to Application Goal

July Application Goal

Progress to Goal

Hornwood Applications

578

362

365/362 = 100%

473

365/473 = 77%

Bissonnet Applications

210

687

174/687 = 25%

873

174/873 = 20%

Note: Most popular grade for applications (at both campuses) is now Kindergarten!

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Enrollment Update (EAB Action Plan)

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EAB Enrollment is behind (similar to EAH in first 1-2 years)

Working with our enrollment consultant (Everydesk), we have created an action plan that includes:

  • Enrollment team and alums/parents canvassing on Saturdays
  • School tours biweekly for interested families
  • Enrollment team (5 people) canvassing/outreach for at least two full days per week
  • Over 5,000 door hangers given out on house and apartment doors
  • Billboard on 59 near school
  • Parent Ambassadors help with word of mouth, yard signs, other small recruitment activities
  • Mailers to newly acquired and reliable Stafford MSD and Families Empowered public information list
  • Daily text messages and phone calls to new families on public information lists
  • All Google and Facebook ads targeting families in EAB zip codes
  • Lead nurturing with email campaigns with families empowered (over 200 family leads)
  • New Enrollment team (recruiter and Enrollment Coordinator) start on June 17th

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Organizational Goals: Charter FIRST

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2. B or Better on Charter FIRST

  • NEW Rating!
  • 100 - Superior!

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Organizational Goals: Finance

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EOM Summary (Revenue & Balance Sheet) - May

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Organizational Goals: Finance

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EOM Summary (Expenses) - May

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Organizational Goals: Finance

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Weekly Tracking of Financial Metrics!

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  • Key notes:
    • COH as I track here is a more strict metric than what TEA might consider, so the days are lower than our EOM reporting.
    • Most of the line items over budget are over by less than $25k - goal is to get everything under in the amendment
    • Budget is currently 0.4% over, last few months have stayed under 0.5% variance.

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Major Metrics!

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Category

Data

Goal

Progress to Goal

Enrollment

788

850

93%

Average Daily Attendance

95.1%

95%

100%

NWEA MAP Math Growth (Fall 23 to Spring 24)

56

60%

93%

NWEA MAP Reading Growth (Fall 23 to Spring 24)

44

60%

73%

FRL %

98%

95%

103%

ELL Students

83%

65%

131%

SPED Students

8.5%

7-10%

100%

Hired

87%

80% Hired

106%

Teacher Retention

96%

85%

112%

Student Retention

86%

85%

100%

COH

113

60-90 days

100%

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Organizational Goals: Retention

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3. Meet or Exceed 85% Staff and Student Retention

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96% Effective Teachers remaining (August-Now)

92% Effective leaders remaining (August-Now)

82% Effective support staff remaining (August-Now)

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92% FY23 Staff Retention (effective staff)

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Students (October-May)

Students (August-May)

We have done one round of intent to re-enroll and will do a second round next week

EAB has 95% and EAH 91%

93%

NOTE: Lowest staff retention is support staff (like paraprofessionals). This is likely due to lower wages and demanding jobs.

86%

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State of School (A-F)

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Slides in Academic Section about STAAR

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Should have a preliminary A-F score by August 13

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Growth Discussion: STAAR data

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Challenge of balancing achievement and growth

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In all areas except ELA (which will likely increase a lot with final data), we beat the MAP projections for STAAR passing rates.

Subject (district wide)

23-24 NWEA MAP Passing Prediction

23-24 Preliminary Pass Rate

ELA

53%

48%

Math

39%

51%

Science

30%

32%

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Growth Discussion: STAAR data

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Challenge of balancing achievement and growth

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Growth Discussion

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Growth Task Force for Campus 3

Chair: Michelle Bair

Staff: Kayleigh, Ampersand, Rachel

Board Members: Adeeba, Rebekah, Emmanuel, Noor, Phil

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Next meeting is scheduled for July 8th at 4pm

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Growth Discussion

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Next Year Staffing Structure

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Growth Discussion

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Growth Summary

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Academic team preference is NOV 6th-12

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Growth Timeline

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August 30

Sublease

Need to have a signed sublease with NOV guaranteeing rent and purchase option

Sept. 30

Waiver/Expansion Amendment

We can submit a waiver in September and then Expansion Amendment for HS in Sept.

October 30

Submit Permits

Submit permits for two floors of NOV buildings renovation

January 30

Expansion Amendment and Permits Approved

Need to have permits approved and Expansion Amendment approved by this date to open Fall 25

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What Else Would You Need?

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What other data/information would you need to feel comfortable with NOV becoming a 6-12 and EAB/EAH becoming PreK-5th?

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Governance Committee

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  • Board Candidate List
  • Board Meeting Days/Times next year
  • Committee Report
  • Board Meeting Survey - RM sending from BOT

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Finance and Facilities

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  • April/May Financial Reports
  • Vote: FY24 Budget Amendments
    • Food Service Amendment
    • General Fund Amendment
    • Full Budget Amendment

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Academic Update

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  • Preliminary STAAR Slides
  • MAP and MCLASS (Lower School Reading)

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Resource Development

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  • Campaign Update and Fundraising Tracker
  • FY25 Fundraising Plan/Goals and how Board can support - Slide Deck

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Executive Session

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  • Superintendent Evaluation
  • Superintendent Incentive
  • Superintendent Salary FY25

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VOTES

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  • Superintendent Incentive
  • Superintendent Salary FY25

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Adjourn

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  • Motion to adjourn

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