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Tuition Reimbursement Guide

Success, Achievement, Together...for All Students

Success, Achievement, Together...for All Students

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Tuition Reimbursement Guide

  • Scope: what’s covered in the guide
  • Responsibility: who’s responsible
  • Applicability: who this applies to
  • Approval Authority: who has approval authority

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Tuition Reimbursement Guide

  • Definitions
    • Fees: A sum paid or charged, such as a lab fee
    • Passing Grade: Grade “C” or better (C-, C, C+)
    • PDU: Professional Development Units
    • Registration: A document verifying that the employee has registered
    • Reimbursement: Payment to an employee for an out-of-pocket expense
    • Tuition: The charge for instruction at a college or university to earn credit hours or PDUs

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Tuition Reimbursement Guide

Prior Approval is required for all staff.

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Tuition Reimbursement Guide

  • The Tuition & Conference Pre-Authorization Forms can be found on the Business Services webpage, under Staff Documents & Forms.
    • Staff should refer to the tuition reimbursement terms under their Collective Bargaining Agreement (classified, licensed).

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Tuition Reimbursement Guide

  • Please note the following changes for this year in the Collective Bargaining Agreements:
    • Licensed staff: Only the cost of a class is reimbursable for employee requested reimbursements. Mileage and lodging for classes is NOT reimbursable.

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Tuition Reimbursement Guide

  • Documentation
    • A completed, signed Standard Reimbursement form with Expenditure Voucher attached
    • The fully approved and signed Pre-Authorization Form
    • Copy of registration showing course title, dates/term, credit hours and itemized tuition costs
    • Proof of payment
    • Proof of final grade
  • All documents must show the claimant’s name

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Tuition Reimbursement Guide

  • Payment
    • When submitting the expenditure voucher for payment, attach documentation as outlined in section 7.1.
    • Budget codes:
      • Licensed Staff – 695-2240-145-000-H03
        • Object code 248
      • Classified Staff – 695-2240-145-000-H05
        • Object code 241
      • Admin Staff – use associated salary budget code(s)
        • Object code 244

Success, Achievement, Together...for All Students

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Tuition Reimbursement Guide

DO NOT request reimbursement through Certify.

Success, Achievement, Together...for All Students