RVM GRANTS GUIDE.pdf

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Rajiv Vidya Mission (SSA), A.P., Hyderabad

Guidelines on the utilization of Grants during 2012 – 13

The following guidelines are issued for utilization of various grants

released under Sarva Shiksha Abhiyan during 2012-13.

I. Teacher Grant (@ Rs. 500/- per teacher per annum)

Provision :- This grant will be released to the teachers working in the

schools under Government, Localbody, Tribal Welfare (ITDA), Social Welfare,

APRIES, APSWRIES, APTWRIES. Disabled Welfare and Aided Management

@ Rs. 500/- per teacher per annum.

Utilization

50% of grant to be utilized for temporary TLM and 50% for permanent

TLM.

Photostat copies of TLM, etc. (paper clippings / puzzles / downloaded

material from internet etc.,)

Every teacher should prepare a list of required material, class-wise &

subject-wise and submit the same to the HM.

The material shall be finalized by conducting a meeting by the HM with all

the teachers duly considering lists prepared by the teachers subject-wise

and class-wise.

The Head Master should procure the permanent TLM with the help of

a senior teacher.

The Head Master should purchase the raw material and supply to the

teachers for preparation of temporary TLM.

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TLM prepared by the teacher should be displayed in the school complex

meeting also.

Material purchased should be entered in the school stock register.

Vouchers, receipts should be preserved

At Institution level teacher grant of all the teachers may be pooled up

& procure the TLM of permanent nature.

Preference may be given to purchase of TLM which will be helpful to teach

more than one concept.

2. School Grant (@ Rs. 5,000/- for PS, @ Rs. 12,000/- for UPS and

@ Rs. 7000/- for UP Section of HS)

Provision :- The schools functioning under Government, Local Body,

Tribal Welfare (ITDA), Social Welfare APREIS, APSWREIS, APTWREIS,

Disabled Welfare and Aided Management will be released school grants.

The provision for primary school is Rs. 5000/- per school per annum.

Upper Primary Schools having I to VII or I to VIII Classes are to be

considered as two schools i.e., Primary School (I to V) and Upper Primary

School (VI to VIII) for sanction of School Grant. Hence, an upper Primary

school is eligible for an amount of Rs. 12000/- (Rs. 5000/- for PS+Rs.

7000/- for UPS) towards school grant. Therefore, an amount of Rs. 12000/-

has to be released to Upper Primary Schools (I to VII or I to VIII Classes)

towards School Grant.

High schools will be released Rs. 7000/-

Utilization

An amount up to Rs 1500/- may be utilized for celebration of National

Science Day, Maths Day, Annual Day and other important events organized

under talent search activities.

Purchase of games & sports material.

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Procurement of science lab material in case of upper primary and high

schools.

Procurement of children magazines like Balamitra, Chandamama, Bujjai,

Bommarillu etc., (not exceeding Rs 50/- per month)

Purchase of liquid soap and towels for hand washing of children.

School Registers, Records, Stationery, Xeroxing

Purchase of Radio set (Branded), if already available, procure one more

additional set for Upper Primary schools and for secondary schools to listen

Radio lessons and Meena Radio Programmes.

Purchase of Chalks, dusters, buckets, mirrors, combsetc.

Purchase of six maximum, minimum thermometer one for each schools

May also be used for up keeping of toilets and for payment of Electricity

bill as for (Proc. Rc. No A3/1256/(SSA)/Accounts/2012 dated : 02.06.2012.

3. Maintenance Grant (@ Rs. 5000/- to 10,000/-)

Provision :- The Schools having own buildings and functioning under

Government, Local body, Tribal Welfare, Social Welfare, APRIES,

APSWRIES, APTWRIES and Disabled Welfare Management are eligible

for maintenance grant. (Maintenance grant shall not be released to aided

schools)

The maintenance grant shall be released @ Rs. 5000/- to the schools

having upto 3 classrooms and @ Rs. 10000/- to the schools having more

than3 classrooms. Upper primary schools having I to VII or I to VIII

classes are to be considered as two schools i.e., primary school (I to V)

and upper primary school (VI to VII) or (VI to VIII) for sanction of

maintenance grant. However, it should not exceed the approved budget.

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Utilization

The grant shall be utilized for the following items as per the priority

shown below :

Payment of electricity bills every month for primary, upper primary and

upper primary sections of high schools.

Maintenance of toilets : Not exceeding Rs. 200/- p.m if the maintenance

grant is 5000/- and Rs 400/- p.m in case of maintenance grant is

Rs. 10,000/- either on out sourcing basis or by hiring a local person per

school.

Maintenance of drinking water facility and providing potable water

wherever permanent source of drinking water facility is not available.

Maintenance of equipment (TV, Computer, Radio, fans, electrical hand

switches, electrical motor etc.,)

Minor repairs to floor, roof, doors, windows compound wall, gate,

furniture etc. and white washing.

4. School Complex Grant (@ Rs. 27,000/- per annum)

a. Contingency Grant – Rs. 10,000/-

Procurement of inverters to facilitate the functioning of ROT to ensure

uninterrupted power supply during teleconference session.

Procurement of Registers, Records, Stationary etc.

Teacher Reference Books as per the list communicated by SPO.

Procurement of DVD player, Digital camera if not purchased earlier.

Purchase of Educational CDs

Purchase of public address system

Purchase of carpets

Cupboards for Books and Records

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b. Meeting and TA Grant – Rs. 12,000/-

Cell phone charges to School Complex Head Master @ Rs. 200/- per

month for 12 months – Rs. 2,400/- per year.

Providing Tea and Refreshments to the participants @ Rs. 250/- per

month – on an average Rs. 2500/- per year.

Conveyance for school visit to the School Complex HM @ Rs. 300/-

per month – Rs. 3,000/- per annum (Minimum 10 days tour in a month)

subject to furnishing of school visit report to DPO / DEO

Postage / Xerox etc – Rs. 1100/- per year

Melas, Talent Search activities, Documentation, amount to meet prizes /

food or chocolates to children and other contengencies Rs. 3000/- per

year.

Other items if any as per requirement from the savings of the above

items.

c. TLM Grant – Rs 3,000/- per annum

Procurement of material for preparation of TLM in the School Complex

Meetings – Rs. 1,500/- per annum.

Procurement of permanent TLM – Rs. 1500/- per annum.

Purchase of Educational magazines

Material procured should be entered in the school complex stock

Note : Other contingencies if any to meet from the savings of the above items.

d. Maintenance Grant – Rs. 2000 per annum

Maintenance of DVD, Radio / Computer, Printer, ROTs etc.,

Procurement of water purifier

Procurement of buckets, glasses, mugs etc., if necessary.

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5. MRC Grant – Rs. 1,00,000/- per MRC per year

(Comprising of A, B, C and D)

A). Contingent Grant – Rs. 50,000/- per annum

Rs. 800 per month for phone and internet - Rs 9600

Rs. 400/- per month for MEOs cell phone - Rs 4800

Rs 300/- per month for MRPs cell phone x 3 MRPs - Rs 10,800

Rs. 750/- per month for Electricity charges - Rs 9000/-

Stationary, Xerox, office maintenance, postage - Rs 5000/-

Providing tea to the HMs during monthly meetings -

@ Rs. 400/- per meeting x 12 meetings) - Rs 4800

Purchase of pen drives, CDs, Display Boards,

white Boards

Inverter

Public Address system Rs 6000

DVD Player

Radio

ROT

B) TA and meetings – Rs. 30,000/- per annum

FTA to MEOs & MRPs (as per GO Ms. No. 99, Dt: 6.4.10)

For 15 days tour in a month Rs. 500/-

For 20 days tour in a month Rs. 600/-

(MEO+MRPs, 4 x 12 months x 600) - 28800

Procurement of chairs / carpets / water filter etc - 1200

C) TLM grant – Rs. 10,000/- per annum

Procurement of permanent TLM / CDs/ Radio / DVD etc - 5000

Reference books, magazines, News paper, Educational CDs - 2000

Melas, Talent Search Activities etc., - 3000

Stock register should be maintained

Particulars of procured item should be entered in the stock register.

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D) Maintenance Grant –Rs. 10,000/- per annum

White washing of MRC building and coloring of doors and windows

maintenance of TV, DVD, Computers, Printers, Radio, ROTs etc.

Minor repairs to floor, doors, windows, doors and furniture etc.,

Maintenance of toilets and drinking water, water purifier

Maintenance of display boards / wall boards etc., for displaying mandal

information

General Guidelines :

All types of grants shall be released in the beginning of the Academic year

i.e., during June / July as per the Implementation Plan.

The SMC shall make resolutions to utilize all types of grants (except MRC

and school complex) on the above mentioned items and the resolutions

shall be record accordingly.

Social audit shall be done by SMC on utilization of the grants at every

quarter.

Stock and Issue Registers shall be maintained for the items procured and

utilized.

Expenditure and balance available shall be displayed on the notice board.

Discussion on utilization of grants at school level shall be conducted

at monthly SMC meetings.

Cash book and vouchers shall be maintained properly for all the

transactions.

Headmasters are responsible for utilization of grants as per guidelines

at school level; School Complex Headmaster & Joint Secretary at school

Complex level and MEO & MRPs at MRC level.

School Complex and MRC grants shall be drawn every month as per

monthly requirements only.

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In case of funds available in preceding years, procurement of inverters

to facilitate the functioning of ROT to ensure uninterrupted power

supply during teleconference session with sufficient backup may be

initiated.

The DIET, DPO staff and MRPs, MEO shall monitor the utilization of

grants and record in the academic guidance register and furnish report to

the DPO and SPO. Necessary action may be taken based on the

observations made during their visits.

The State Level Observers shall also during their visits to schools, MRCs

and School Complexes observe the utilization of grants and recommend

appropriate measures and action.

Note : Other contingencies if any may be met from the savings of the

concerned grant.