2026 Rogue Valley Mac & Cheese Festival — Non-Competing Food & Drink Vendor Application

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Thank you for your interest in joining the 2026 Rogue Valley Mac & Cheese Festival as a non-competing food or drink vendor.

Event Dates: Friday, September 11 and Saturday, September 12, 2026
Location: Pear Blossom Park, Downtown Medford, Oregon
Produced by: DC News and Gather Production Co.

This application is for food trucks, trailers, dessert vendors, beverage vendors, specialty food vendors, and other food businesses that are not participating in the Mac Passport Competition.

Non-competing food and drink vendors may sell approved items directly to the public and retain 100% of their direct sales.

Current vendor fee structure:
• Dessert or Beverage Vendor, Trailer/Truck: $350
• Specialty Food Vendor, 10×10 Space: $250

Questions: rvmacandcheesefestival@gmail.com
Website: https://rvmacandcheesefestival.com

Business Information

Tell us about the business applying.

Legal business name *

Public-facing business name *

Owner or primary contact name *

Phone number *

Primary email address *

Business address *

Website

Social media links or handles

Vendor type *

Food truck

Food trailer

Dessert trailer or truck

Beverage trailer or truck

Tent-based food vendor

Specialty packaged food vendor

Bakery

Coffee or beverage vendor

Other

Other:

Festival Participation

Please select your availability for the event.

Available event day(s) *

Friday, September 11, 2026

Saturday, September 12, 2026

Required

Requested vendor category *

Dessert or Beverage Vendor — Trailer/Truck | $350

Specialty Food Vendor — 10×10 Space | $125

Food Truck or Trailer — Festival team to confirm fee and placement

Other — Festival team to review

Menu & Product Information

This helps us create a balanced food and drink lineup.

Describe the food, beverages, desserts, or specialty products you plan to sell *

List your planned menu items and approximate prices *

Food and beverage categories *

Desserts

Coffee or hot beverages

Cold beverages

Nonalcoholic specialty drinks

Baked goods

Snack foods

Packaged specialty foods

Savory food items

Kids items

Other

Required

List common allergens or ingredient hazards associated with your products *

Will you offer vegetarian, gluten-conscious, vegan, or kid-friendly options? *

Yes — please describe below

Not applicable

Describe any vegetarian, gluten-conscious, vegan, or kid-friendly offerings

Licensing, Permits & Insurance

Selected vendors must meet applicable Jackson County and State of Oregon food-safety requirements.

Current restaurant, mobile food, temporary restaurant, catering, or food-vendor license information *

Can you provide proof of current food licensing and permits if selected? *

Yes

Need guidance

Do your serving staff meet applicable food-handler requirements? *

Yes

Will be completed before the event

Authorized kitchen or commissary information *

Insurance provider

Can you provide a Certificate of Insurance if required? *

Yes

Need more information

Food Truck, Trailer & Setup Information

Power and water availability will be confirmed with selected vendors. Ice may be available for an additional fee.

Setup type *

Food truck

Food trailer

Pop-up tent / booth

Cart

Tabletop specialty food vendor

Other

Total truck or trailer dimensions, including hitch, awnings, and service-window side *

Vehicle make, model, license plate number, and any towing vehicle information

Do you need electrical power? *

Yes — please describe below

Power needs: voltage, amperage, plug type, and complete equipment list

Will you use propane? *

Yes — one tank

Yes — multiple tanks

Number and size of propane tanks, if applicable

Will you use a generator? *

Yes

Only if festival power is unavailable

Water, refrigeration, handwashing, hot-holding, cold-holding, grease, gray-water, cooking-equipment, and ice needs *

Fire extinguisher type and other fire-safety equipment *

Tent, table, chair, accessibility, vehicle-access, or other special setup requests

Sales, Staffing & Operations

Non-competing food vendors process their own sales and retain 100% of direct revenue.

Estimated number of staff members working your booth or vehicle *

Marketing Materials

Selected vendors may be featured in festival marketing.

Links to logo, menu photos, truck or booth photos, product photos, or shared Google Drive folder

Short business biography for festival marketing *

Marketing permissions *

I authorize the Festival to use my submitted business name, logo, product photos, menu descriptions, website, and social-media links for event marketing.

Required

Vendor Acknowledgments

Please review before submitting.

Vendor acknowledgment *

I understand that this application is for non-competing food and drink vendors and does not include Mac Passport Competition participation.

I understand that selected vendors will pay the applicable approved vendor fee before receiving a final site assignment.

I understand that vendors retain 100% of direct sales and are responsible for their own cash handling, card processing, taxes, customer refunds, permits, licenses, and insurance.

I understand that selected vendors must follow the Vendor Handbook, food-safety requirements, site assignment, load-in and load-out schedule, operating hours, and safety rules.

I understand that all vehicles, tents, displays, cooking equipment, and merchandise must be secured.

I understand that the festival, producers, sponsors, staff, and volunteers are not liable for loss or damage to my property or equipment.

Required

Anything else you would like the selection team to know?

Submit

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