KotoriCon Dealers Room Vendor Application; 2018 Theme is "Romantic Love"

The Dealers are a favorite among attendees of KotoriCon!

PLEASE READ BEFORE APPLYING

No applications will be accepted before August 1, 2017 or after September 15, 2017 unless you are strictly a food dealer.

The EVENT:

This is a two day convention, January 5th-6th, 2018. The building that hosts the Vendors will only be open from 10:30 AM to 7:30 PM on Saturday, January 6 (Friday night will be reserved for early unloading and registration). We have tickets capped at 1,200 attendees and plan on accepting around 20 vendors.

The REVIEW PROCESS:

KotoriCon Dealers applications are reviewed by a committee and successful applicants are informed in October. It is NOT a first-come first-served process. Your items should be related to our attendees interests which include Asian culture, anime, manga, comics/cartoons, or our annual theme. No 18+ material is allowed in KotoriCon's Dealers Room. The review committee's decisions are final. We reserve the right to select an assortment of vendors that we feel are the best fit for KotoriCon. Once the decision has been made we will maintain a waiting a list in case spaces open up. The waiting list is not ranked because it depends on the type of dealer we need to fill the space.

If ACCEPTED:

If successful, you must pay for your table by November 15, 2017 or it will be offered to someone on the waiting list. A booth in our Dealers Room is $140. A Block is a 10'x10' area in our Dealers Room with 3 tables, 2 chairs and 2 complimentary passes. You may purchase one or two blocks. (A Discounted Price of $110 for a 10'x10' area is conditional on providing the equivalent of $30 in donation that will go to prizes or our Charity Auction.)

RULES:

Please note that purchase of a booth means you will abide by the rules and regulations on our website http://kotoricon.org and you agree that pictures taken of you at KotoriCon can be used for promotion. Pictures may also be taken of the Dealers Room by attendees.
You should only sell legitimate licensed materials and be able to tell us who the suppliers are if questions arise.

TAXES:
You also agree to collect required taxes and follow state and federal regulations regarding your sales. Each Dealer will need to register to collect sales tax in NJ. New Jersey law requires all Dealers, even “one-time” Dealers, to register with the State for tax purposes at least 15 business days before starting business, and to collect New Jersey sales tax on all sales of taxable tangible personal property or services. There are no special provisions for temporary Dealers. Once registered, you must file all required returns until you properly end your tax registration with New Jersey. File Form NJ-REG (Business Registration Application) to register with the State to collect/remit New Jersey taxes such as sales tax or employee withholdings, and to obtain a New Jersey tax identification number. You can register online or file a paper application. For additional information on registering your business visit the Division of Revenue’s website at http://www.state.nj.us/treasury/revenue/gettingregistered.shtml. Also see publications ANJ-11, Arts & Crafts Businesses and New Jersey Sales Tax, ANJ-15, Flea Markets & New Jersey Sales Tax, and ANJ-13, Ending Your Tax Registration in New Jersey, available at the Division’s Sales and Use Tax Publication page at http://www.state.nj.us/treasury/taxation/publsut.shtml

Kotoricon cannot be responsible for Dealer registration to New Jersey State for collecting sales tax. We has the right to remove a
Dealer without refund if a Proof of Registration certificate is missing or not valid. To obtain a proof of registration, visit http://www.state.nj.us/treasury/revenue/proofreg.shtml

SET UP
Paid Vendors will be asked to set up either Friday evening or Saturday morning. No vendors can set up after the convention opens. If they come late their space is forfeit. No last minute vendors will be admitted to take unclaimed space on the day of the Convention.

ANNOUNCEMENT
We are starting Pin Trading at KotoriCon. We will have collector pins designed by local artists and most will feature our mascot Kotori! KotoriCon will produce the pins, sell them and trade them. By trading pins with staff attendees can collect the designs that they love the most! The pins will be available for sale at our KotoriCon Table in Artists Alley, as well as at special events. If you are interested in submitting a pin design the process is not part of the booth selection process. Some of our Dealers Room applicants are artists who may be interested. You can find the form at https://goo.gl/forms/nghytcQQhdPqbWAi1

QUESTIONS?
Email questions to vendors@kotoricon.org

Please refer your friends and customers to the http://KotoriCon.org website for the link to registration.

First Name *
Your answer
Last Name *
Your answer
Booth Name *
Your answer
Email *
Your answer
Retype Email *
Your answer
Previous experience *
Required
Location *
Town and State where you are based.
Your answer
Age *
You must be an adult (over 18) to sign a contract to sell at KotoriCon. If you are under 18 you will need to make sure you have an adult with you who is responsible for the business.
If under 18 please provide the name of the adult responsible for the business.
Your answer
If under 18, please provide the email of the adult.
Your answer
Your Booth
Types of Products *
We ensure a variety of vendors to minimize the competition between sellers as well to maximize the variety of items available to the attendees. Artists and crafers are encouraged to apply to Artists Alley as opposed to the Dealers Room.
Required
Description and Links *
The review committee will need to review your application. Please provide links to a shop, portfolio, or other online store. Facebook profiles are not sufficient.
Your answer
Number of booths applied for: *
Booths are 10' by 10'
Description of your booth for the program *
Please provide a couple of sentences you would like added to the program to attract people to your booth!
Your answer
Comments
Please include any additional information you wish for the committee to be aware of.
Your answer
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