Clearwater's Great Hudson River Revival - Activist Area Information & Application Form
Please review the following terms and conditions before applying to be an Activist Area exhibitor.

APPLICATION DEADLINE: April 15th, 2019

FESTIVAL DATES AND HOURS:
9:00 AM - 8:30 PM Saturday, June 15, 2019
9:00 AM - 8:30 PM Sunday, June 16, 2019

The Clearwater Festival is a two day event. Exhibitor groups are expected to staff their booths both days during festival hours.

BOOTHS:
-Each booth space is 10'x10'.
-No electricity is available in the Activist Area. Generators are not allowed.
-Balloons are not allowed.
-Each exhibitor group must bring their own tables and chairs.
-The festival does not provide any cover in the Activist Area - it is strongly recommended that each exhibitor group bring a pop-up tent.
-All petition signing, leafletting, and merchandising takes place within exhibitor's designated booth space in the Activist Area.

CHECK-IN:
Check-in takes place at the Reception booth. Information on the process of getting wristbands will be sent upon receipt of booth fees.
Reception Booth Hours:
8:00AM - 11:30PM Friday, June 14, 2019
6:30AM - 8:30PM Saturday, June 15, 2019
6:30AM - 2:30PM Sunday, June 16, 2019

SET-UP**:
When you arrive at the festival, check-in with Reception then drive to the Activist Area.
12:00 PM - 9:00 PM Friday, June 14, 2019
6:30 AM - 8:00 AM Saturday, June 15, 2019

**WE STRONGLY SUGGEST YOU SET UP ON FRIDAY BETWEEN THE HOURS OF 12PM AND 9PM BECAUSE:
-No vendor cars will be allowed to enter the festival grounds after 8:00am on Saturday.
-You must check-in with Reception and drive to the Activist Area prior to 8:00am in order to drive your car to your booth space.
-All cars must be off the festival grounds by 8:00am. If your car is not removed by 8:00am it will be towed. The Parks Department will not allow the festival to open the gates for the audience until all cars are off the grounds.
-If you arrive after 8:00am you will need to hand carry your supplies to your booth space from a temporary parking site approx. 1/4 mile from the Activist Area.
-If you arrive after 9:00am it is likely you will be directed to the train station in which case you will need to transport your supplies by shuttle bus to the festival entrance and hand carry from there.

TAKE-DOWN:
Vehicles will not be allowed on the festival grounds Sunday evening until all patrons have exited (approximately 9pm).

OTHER INFO:

-Camping. Exhibitor groups are allowed to camp next to their booth. All tents and camping equipment must be taken down and removed by 8:00 AM on Saturday and Sunday. Camping is also available in the Volunteer/Vendor Camping area on Friday through Sunday night. Some campsites in the Volunteer/Vendor Camping area have fire pits available for cooking. Fires are only allowed in campground fire pits. A limited number of RV sites (with electrical and water hookups) are available by reservation only and fill up quickly. Please call the Clearwater Office (845-265-8080 x7112) for details and availability.
-Food. Vendors/Exhibitors can bring their own food or purchase food from food vendors. Food vendors are only open during festival hours.
-Parking. Vendors/Exhibitors must park in designated areas and keep parking pass visible on dashboard with cell phone contact number. Additional parking is available at the Metro North Train Station (shuttle available to main festival entrance) or in Croton Point Park where the County Parks Department charges $10/car.
-Pets. No pets are allowed on the festival site except working service animals.
-First-Aid. On-site first aid is available throughout the weekend.
-If accepted, you will receive a contract to fill out and return by March 16, 2018. Payment will also be due at this time.
-You will be require to provide proof of liability insurance. For more information on insurance requirements and suggestions on where to purchase, please contact festassist@clearwater.org.

ADDITIONAL INFORMATION: Please contact Roy Volpe or Sue Gamache at 845-878-4127 or email: sue.gamache0@gmail.com

Email address *
I have read, understand, and if accepted, agree to abide by the above listed terms and conditions. *
Required
Booth Fees
If accepted, your booth fee entitles you to 4 vendor/exhibitor wristbands and 1 parking pass. Additional wristbands for your working staff are available for purchase at a discount rate before May 31 by calling the Clearwater office (845-265-8080 x7112). There will be no discounted tickets available on-site during the festival.
FEES *
Please check one.
Organization Name *
Your answer
Organization Contact Person *
Your answer
Organization Street Address *
Your answer
City *
Your answer
State *
Your answer
Zip Code *
Your answer
Primary Contact Phone # (Day)
Your answer
Primary Contact Phone # (evening)
Your answer
Primary Contact Phone # (Cell)
Your answer
Primary Contact E-Mail Address *
Please enter "none" if you do not have an email address.
Your answer
Organization Website *
Please enter "none" if your organization does not have a website.
Your answer
Name of person responsible for exhibitor booth on festival weekend
Your answer
Phone number of person responsible responsible for exhibitor booth on festival weekend
Your answer
Is your group a non-profit organization? *
Required
Describe your organization's mission statement. *
Please limit response to 1-2 sentences. If your group is accepted and your contract is received by March 16, your statement will appear in the festival program book. We may need to edit your statement due to space limitations.
Your answer
Please specify the exact look of your proposed booth. Is it an open tarp, tent or enclosed area? *
Given the nature of the site, the majority of groups will have only one side of their open booth open to the public. Keep in mind that the space alloted is 10'x10'.
Your answer
Please list the type of merchandise you wish to sell. *
If you do not wish to sell merchandise, please list "none"
Your answer
A copy of your responses will be emailed to the address you provided.
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