2018-19 Sara Collins Volunteer Form
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Events
Responsibilities: Work with Mrs. West to plan and organize Family Arts Night in March. Create flyer and distribute to teachers at least 2 weeks prior to event. Coordinate volunteers and artwork display. Time Commitment: 2-3 hours and during event
Responsibilities: Work with Mrs. Frampton to plan and coordinate Field Days held in April and May. Coordinate volunteers for lunch shifts, food donations and cafeteria to plan food offerings. Work with teachers to get t-shirt orders. Time Commitment: 3-4 hours of planning prior to field days, full days for each grade level field day. Volunteers also needed for many shifts for Field Day events.
Responsibilities: Plan and organize Dr. Seuss Day in March at Sara Collins. Create and distribute flyer for the teachers at least 2 weeks before event. Coordinate prizes given for best costume and work with Washington Center to plan parade. Time Commitment: 3-4 hours total
Responsibilities: Work with Mrs. Sarah Payne to organize the event (held in October), determine theme and giveaway items and coordinate volunteers for the week. Time Commitment: 3-5 hours
Responsibilities: Plan and organize Staff Appreciation Week. Create theme and plan small events each day. Coordinate lunch at the end of the week. Secure volunteers. Time Commitment: 2-3 hours planning, 3-5 hours week of Staff Appreciation Week
✦ Special lunch to celebrate our teachers and staff ✦ Coordinate volunteers to provide crock pot soups, condiments and desserts ✦ Work with cafeteria staff for items needed
✦ A night for parents to gather with friends old and new ✦ Plan the event theme and food offerings.
✦ Children invite their loved ones to join them for lunch ✦ Coordinate volunteers to check-in guests, decorate tables and serve drinks
✦ Day to honor the Veterans in our children’s lives ✦ Coordinate volunteers to check-in, direct and serve drinks to Veterans
Responsibilities: Work closely with Mrs. Frampton in order to plan two Saturday school wide events. Create flyers and distribute to the teachers 2 weeks before each event. Time Commitment: 2-3 hours per event
Responsibilities: Volunteers preferably have an engineering or computer programming background. The Co-Chairs of Lego Robotics are required to facilitate the Lego Robotics program by leading fourth and fifth grade students that are chosen by the classroom teachers. A SCE faculty member is also required to be involved in the program. Students ideally would begin meeting in September once a week after school for approximately 1.5-2 hours per meeting time. This is required in order to adequately prepare for the Greenville County Lego Robotics competition in December. Time Commitment: 1.5-2 hours per week from September through December
Responsibilities: The chairs of Tuesday Tutoring are required to attend every week on Tuesday mornings from 7:20am until 8:00am. The second grade teachers identify their students that require extra help in the areas of math and language arts. These students attend each Tuesday morning. The structure of the program is up to the chair person. Time Commitment: 45 minutes each week on Tuesday mornings Note - additional volunteers (non-chairs) needed as well to help volunteer
Responsibilities: Support Sarah Payne (in the Guidance Dept) by helping promote the Mentoring Program and finding volunteers to be Mentors. Once paired with a student, a mentor is required to come to school and either eat breakfast or lunch with the student once a week. During this time, you have a chance to really bond with the student, help guide them through problems with friends or siblings, or just be a listening ear. This program can be ongoing as well. You have the opportunity to continue with the same student for consecutive years if you really feel a connection with that student. Time Commitment: 1 year term. 1 hour a week if you are paired with a student. 2-3 hours at the beginning of the school year to help promote
Responsibilities: Plan and organize 3 Breakfast Buddies events in the school year. Includes: booking a speaker, ordering chick-fil-a, creating and distributing flyers, securing volunteers for each event, securing cash box from the treasurer and attending the event. Time Commitment: 3-4 hours per event Note - additional volunteers (non-chairs) needed as well to help volunteer
Responsibilities: The Wellness Team consists of four health conscience parents that are willing to meet quarterly in order to complete wellness goals that are set in the first meeting at the beginning of the year. Time Commitment: 4-6 hours a year
Responsibilities: Plan and organize Lunch and Learns during the school year. Secure a speaker, create flyers and distribute to the teachers at least 2 weeks prior to the event. Provide information for social media. The event takes place during the lunch hour and parents are invited to bring a lunch and enjoy their lunch while listening to a speaker that provides information that is relevant to parenting or education. Time Commitment: 2 hours per event
School Programs
Responsibilities: Communicate needs of the school and the PTA to the Room Parents. Must attend all general PTA meetings. Time Commitment: <1 hour a week
Responsibilities: Communicate needs of the school and the PTA to the Room Parents. Must attend all general PTA meetings. Time Commitment: <1 hour a week
Responsibilities: Communicate needs of the school and the PTA to the Room Parents. Must attend all general PTA meetings. Time Commitment: <1 hour a week
Responsibilities: Communicate needs of the school and the PTA to the Room Parents. Must attend all general PTA meetings. Time Commitment: <1 hour a week
Responsibilities: Communicate needs of the school and the PTA to the Room Parents. Must attend all general PTA meetings. Time Commitment: <1 hour a week
Responsibilities: Communicate needs of the school and the PTA to the Room Parents. Must attend all general PTA meetings. Time Commitment: <1 hour a week
Responsibilities: Coordinate any landscaping installation needs. Secure volunteers. Time Commitment: Varies as needed. Note - additional volunteers (non-chairs) needed as well to help volunteer
Responsibilities: Compile PTA membership list and complete required reporting to SC PTA. Time Commitment: 1 hour a week, from home
Responsibilities: Support Mrs. Matthews in coordinating the chorus. May be some evenings and weekends when the chorus is performing. Time Commitment: 3-5 hours
Responsibilities: Communicate the Reflections contest at Sara Collins. Create and distribute flyers to teachers. Time Commitment: 3-5 hours
Responsibilities: Facilitate discussion of a book with fourth and fifth grade students several (2 or 3) times a school year. Meets during lunch. 1 hour per discussion, 1 hour prep per meeting
Responsibilities: Help to coordinate meetings for Grandparents. Typically every other month OR quarterly at school in the mid-morning. Grandparents and special friends meet to socialize, work on school projects that vary each meeting. This can be chaired by a grandparent or a parent. 1-2 hours per meeting.
Fundraising
Responsibilities: The school store volunteer works alongside Mrs. Elliott and the 5th grade helpers to keep the store stocked with supplies, tracks incoming money and ensures helpers are following school store guidelines. The volunteer places orders for supplies online. Time Commitment: 2-3 hours per month
Responsibilities: Work with Mrs. Brown to coordinate and plan the book fair. Create flyer and distribute to teachers. Coordinate volunteers for book fair. Time Commitment: 3-5 hours. Note - additional volunteers (non-chairs) needed as well to help volunteer
Freaky Friday is the main fundraiser for Sara Collins PTA and occurs on the first Friday in October. Freaky Friday is run by two co-chairs, who start organizing the events in January of the previous school year. The co-chairs are responsible for planning the event, securing the event location, securing rental items, and forming committees of volunteers to help run the event. This is an all hands on deck event. The FF chairs will form their own committees and chairs which include the following: Corporate Sponsorship, Silent Auction, Volunteer Coordinator, Booth Chairs, Set Up and Breakdown. Time Commitment: 3-5 hours a week from January-August, Heavy during September and October. Note - additional volunteers (non-chairs) needed as well to help volunteer
Responsibilities: Plan at least 2 family fun nights at area restaurants for Sara Collins families. Create a flyer and distribute to teachers 2 weeks prior to the event. Provide information for eblasts, and social media and invite Scout to the event. During the fun nights, the restaurants give 15-20% of the proceeds back to the school. Time Commitment: 2 hours per event
Responsibilities: Apparel is in charge of designing and ordering all SCE shirts, shorts, socks, water bottles, etc to sell in the school store. They are also responsible for selling these items at school events such as Meet the Teacher and Open House and filling orders from the first day packets. Time Commitment: 1-2 hours per week during the summer and the beginning of the school year when designing and ordering items. Availability at Meet the Teacher and Open House events to sell items.
Responsibilities: Create and maintain the Sign Up Genius for Scout’s Rock. Block out any dates needed for PTA before sending out to the school. Time Commitment: 1-2 hours at the beginning of the school year
Responsibilities: Create and organize the Bingo Night. Flyers will need to be created and distributed 2 weeks prior to the event and include pizza order on the flyer. Order pizza, waters, and paper products. Work with Dave to set up cafeteria. Mrs. Frampton has provided prizes in the past and will need to coordinate with her ahead of time. Dr. Burns usually calls the Bingo numbers at the event. Work with the treasurer to secure cash boxes and coordinate all volunteers needed for the event (check in desk, BINGO cards, pick up pizza, etc.). Make sure all information is on social media and scout is invited. Time Commitment: 4-5 hours
Responsibilities: Copy and distribute the Box Top flyers (templates available) to the teachers twice a year (September and February). Collect all the box tops, count and submit to Box Tops in groups of 50. Time Commitment: 4-5 hours per Box Top campaign
Responsibilities: Create a fundraiser at Sara Collins for the community (ex: Washington Center). Students collect change during one week of school and all the money will go to the recipient. Time Commitment: 2-3 hours developing the fundraiser and during lunch each day for 1 week of the school year
Responsibilities: Research and apply for appropriate grants for Sara Collins. Complete necessary reporting once a grant is secured. Provide grant information to the Communications Chair for press releases and other recognition. Time Commitment: 2-4 hours a month at home
Communication
Responsibilities: Publish four issues of the school newsletter throughout the school year. Issues coincide with the end of the school quarters and Freaky Friday. Distribute newsletters to classroom teachers. Time Commitment: 4-5 hours per issue at home and school
Responsibilities: Update the Sara Collins Facebook page as needed with at least 4-5 posts per week. Time Commitment: 1-2 hours a week from home
Responsibilities: Maintain and update the PTA website. Time Commitment: 1-2 hours a month from home
Responsibilities: (Yearbook Sales) Responsibilities: Communicate ordering information for the yearbook and handle all orders. Time Commitment: 3-4 hours in the spring at school and at home
Responsibilities: Every Friday during the school year, change school marquee at the top of the front carpool line. Dr. Burns will supply the wording for the week. Time Commitment: Once a week throughout the school year at school
Responsibilities: Submit articles and pictures to various news organizations for publication. Time Commitment: 2-3 hours throughout the year from home
Responsibilities: Wear the Scout outfit at various school events. Kids love when Scout comes to events! You are a rock star! Time Commitment: 1-2 times a month at school or community location
(Yearbook Editor) Use Herff Jones software to produce the Sara Collins Yearbook. Time Commitment: 2 hours a month (at home and school), more intense time commitment in March when the book is due to publisher (Assistant Editor) Responsibilities: Assist the Yearbook editor. Time Commitment: 1 hour a month at home, more intense time commitment in March when the book is due to publisher.
Other
Responsibilities: Reach out to new Sara Collins families who begin after the start of the school year and offer support. Support Dr. Burns with any coffee needs for special guests/meetings. Time Commitment: 1-2 hours a month
• Attend monthly PTA Board Meetings • Attend General PTA Meetings • Attend PTA training or other meetings scheduled by President • Attend PTA organized school events/activities (Freaky Friday is mandatory) • Perform duties as listed in chair responsibilities • Visit the Facebook page regularly and share events/info • Train/transition your incoming chair
Responsibilities: Compile contact information for families who wish to be in the Sara Collins directory and distribute directory before December 1. Time Commitment: 1-2 hours a week, from home, up until December
Comments - Please let us know if you are willing to chair an event!
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