STALLHOLDERS EOI - W.A. Artisans & Food Trucks - THE YORK FESTIVAL
We are seeking expression of interest for Western Australian ART & CRAFT MARKETS and FOOD TRUCKS to join us at the YORK FESTIVAL opening weekend on the 8th & 9th September 2018.

The York Festival celebrates excellence in the handmade and our maker's market has been a highlight of the festival since it was launched in 2014. This year The York Festival are partnering with Upbeat Events to manage the markets which will be held on the festival's opening weekend - 8th & 9th September - in a new venue at the York Mill.

The markets will include Western Australian artisan market stalls, twighlight market Saturday evening, with a licensed bar, food trucks, children playground and heaps of activities.

Stallholders applications open Monday 9th July

THE YORK FESTIVAL
UPBEAT ART & CRAFT MARKETS

SATURDAY 8th - SUNDAY 9th SEPTEMBER.
Saturday 10am - 4pm / Twilight markets 4:30 - 9pm
Sunday 10am - 4pm

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SITE CATEGORIES & PRICE (What category do you fall under?)

ART & CRAFT / MARKET STALL (2 Days) Located inside the Old Mill. *No Marque required
- 3X3 site - $200
- 6X3 site - $400

ART & CRAFT / MARKET STALL (1 Day) Located outside of Old Mill in prominent location near the entrance *Must provide own Marquee.
- 3X3 site - $130
- 6X3 site - $200

FOOD VANS & TRUCKS (2 days)
- 2X3 site - $250
- 3X3 site - $300
- Food Van/Truck - $350
+ $Permits + $Power + $Temp Food App

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PROCESS STEPS

STEP 1 - Register your interest here in this EOI form
STEP 2 - Successful applicants will be sent an invite to complete the BOOKING & AGREEMENT form
STEP 3 - An invoice will be generated from your booking form with payment due with in 7 days of the invoice date.
STEP 4 - Bump in details will be sent out the week before the event

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FAQ

1 - PAYMENT TERMS & FEES
An Invoice will be emailed upon receiving this Agreement and payment should be made within 7 days of receiving the invoice. When making payment please quote your invoice number in the reference.
All fees must have 10% GST charge added.
All payments must be made in Australian dollars.

2 - CANCELLATIONS
Stallholders must notify UpBeat Events of any cancellation or non-attendance in advance of the event. Cancellations within 7 days of the event will not be refunded, cancellations prior to 7 days may be refunded if the stall/site is able to be suitably replaced by UpBeat Events. All invoices issued will be deemed payable.

3 - INSURANCE
You are required to have your own Public Liability Insurance (minimum of $10m of public liability cover for market stalls and $20m public liability cover for food vendors) and a certificate of currency, It is your own responsibility to provide Product Liability Insurance UpBeat Events take no responsibility for loss or damage to products, items or personal items, any damage caused by your products, items or personal items to third parties.

4 - POWER
10 Amp Power will be provided to market stall holder on the day and information on your power requirements need to be provided in your booking and agreement application.
No external generators are to be brought onto site by participants without written permission from UpBeat Events.
All adapters, cables and cords must be professionally tested and tagged (additional charges of $35 per item will apply if items are untagged and require tagging on the day).

5 - MARKET STALL REQUIREMENTS
Stallholders will be provided 3X3 empty site space and will need to provide their own tables, chairs, tablecloths and decor. Your business name should be appropriately displayed at your stall using a black board, pull up sign or tear drop banners or bunting. All tressel tables must be covered with tables clothes and we encourage you to decorate your stall with colourful furnishing and battery operated or solar lights to add to the ambiance.

6 - FOOD VENDORS
Food Trucks and Vans will be located to the side of the building. Participants need to be well prepared for all weather conditions (heat, wind, rain, etc). UpBeat Events takes no responsibility for inclement weather.

7 - BUMP IN BUMP OUT
Dues to the nature of events (continual updates and changes going on in the background) - Site allocation information, Bump in-Bump out details and parking information is sent out no later than 4 business days leading up the the event.

8 - SUSTAINABILITY
As part of our goal of achieving zero waste to landfill we require all of our stallholders to meet the below requirements:
- Use of recyclable or compostable/biodegradable, sustainably-produced serve ware.
- Absolutely NO plastic or polystyrene (plastic straws, balloons and sachet portions are prohibited.
- Where possible lighting & power be sourced from renewable or solar energy.

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