Camp PhilaFLAM - Inscription - Registration
Merci de remplir un formulaire pour chacun de vos enfants ! Thanks to fill one form per child!

La plupart des informations devraient se pré-remplir ou se dupliquer pour le 2ème, ou 3ème enfant, etc... en fonction des cookies sur votre ordinateur ! Nous précisons que ces informations resteront strictement confidentielles.

All these information will remain strictly confidential.
Prénom de l'enfant / First name of the child *
Nom de l'enfant / Name of the child *
Date de naissance / birthday *
MM
/
DD
/
YYYY
Numéro d'urgence pour vous contacter / Best phone number to reach you in case of emergency *
(123-123-1234)
Allergies ? Thanks for giving us as much details as possible especially for food allergies... *
Adresse Email *
Your City (for carpooling)
Semaines choisies ? Selected weeks *
Required
Option garderie *
Required
Golden rules
We aim to provide a safe and ethical environment that supports social-emotional learning and empathy development. To achieve it, we partner with you and your children towards the following commitments:

- Respect the adults : Each child commits to respecting all adults present at the camp and to following their instructions at all times (during class, play, meals and extended care).

- Respect their peers : Each child commits to using appropriate language with his/her peers, to respecting each other's differences and to refraining from teasing others. In addition, each child commits to behaving kindly towards his/her peers (no bullying or violence).

- Respect health and safety rules : Each child commits to washing his/her hands consistently when necessary, after using the bathroom as well as before and after meals. Each child commits to dressing appropriately for each day's activities. Each child commits to following instructions in case of an emergency (fire, earthquake, etc.) Each child commits to remaining on the camp's premises. In addition, he/she commits to not leaving his/her group without permission (must ask an adult for permission to go to the bathroom).

- Respect material : Each child commits to respecting the premises, facilities, and equipment, during camp. He/she commits to cleaning up after each activity. Depending on the severity of the misconduct, escalating disciplinary measures will be implemented to support the child in his/her social emotional and moral learning.

We rely on you to help us to achieve this goal.

As a last resort, if campers’ wellness is at stake, the Camp Director could consider suspension or expulsion from an activity or from camp.

THANK YOU !


PS: Late arrivals / Absences
Thank you for letting us know of absences or significantly late drop offs by phone before 9AM. A late fee of $1.00/minute will be charged for children picked up after 3PM or 5PM if enrolled in extended care.
I hereby grant PhilaFLAM the right and permission to use photographs and/or video recordings of me and/or my child on PhilaFLAM.com and other websites and in publications, promotional flyers, educational materials, derivative works, included Internet, for educational, public relations or promotional purposes without compensation to me. *
Required
On behalf of my child, I accept and assume any and all risks associated with his/her attendance and participation in the Programs and all related activities. I understand that my child should not attend the Programs if he/she is not in a healthy condition. Furthermore, I do hereby verify that my child, to the best of my knowledge, is free from contagious disease, is fully immunized, and is able to participate in the Programs. Therefore, I hereby confirm that my child: (i) has no psychiatric, medical, and/or physical condition or history which would prevent him/her from participating in the Programs and/or endanger himself/herself or others at the Programs; (ii) has not been instructed by any physician to refrain from participating in the Programs; and (iii) is physically fit and able to participate in the Programs. *
Required
In case of medical emergency involving my child, I understand every effort will be made to contact me and other emergency contact people whom I have provided. In any event, I hereby authorize PhilaFLAM, and each of their organizers, directors, members, employees, agents and volunteers to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for my child. Medical providers are authorized to disclose to the adult in charge examination findings, test results, and treatment provided for purposes of medical evaluation of the participant, follow-up and communication with the participant’s parents or guardian, and/or determination of the participant’s ability to continue in the program activities. I hereby release PhilaFLAM from any liabilities arising out of any medical procedure described above, including but not limited to civil, criminal and financial responsibilities. *
Required
RULES AND REGULATIONS FRENCH SUMMER CAMPS

REGISTRATION

PhilaFLAM reserves the right to cancel and/or change the schedule, location, or time of any of its summer camp program (French summer camp and Extended care) (hereafter the “Program”) at any time without liability.

French summer camp
Our summer camps (hereafter the “Camp”) are in French and set up in order to ensure continuity and complementarity of the educational project of PhilaFLAM.
Children need to turn 4 by June 1st to participate in our Camp.
In order to secure your camper's spot for summer camp, a deposit of 50% is due within a week from the application date.
Please note : Tuition does not include lunch or snacks. Each child needs to bring his/her own lunchbox. All applications are processed on a first come, first served basis, based on registration date/time stamp.
Should no remaining spot be available, we will hold your check and put you on a waiting list. Check will be returned if child does not participate in Camp due to lack of spots.

Extended care
Extended care is available to registered children at the Camp from 8:30am to 9am and 3pm to 5pm. Please note that children requiring Extended care must be registered for the entire week: no per day payment option is available. If you would like to register your child for the Extended care, please contact us by email at least 72 hours before the start of the week at contact@philaflam.com.

PAYMENTS

Payments can be made either by check or via Quickbook.
Tuition can optionally be paid in two installments or at once at least 40 days before the beginning of the Program that your child is enrolled in. Tuition must be paid in full at least 40 days before the start of each Program.
No reduction or prorate in the payments and fees will be made for late arrivals, early departures, vacations, illness, or injury.

REIMBURSEMENT POLICY

Your payment will be fully reimbursed without any fees:
if the Program is already full,
if the Program that your child is enrolled in does not attain the minimum number of students to be set up.

CANCELLATION POLICY

From January 1st to April 15th: $50 per week bought will be forfeited
From April 16th to May 15th: $150 per week bought will be forfeited
No refund issued other than with a proof of medical emergency after May 15th

CHANGE OF CAMP WEEKS

Changing Camp Schedule on or before May 1st: If you wish to change your child’s Camp week(s) on or before May 1st, PhilaFLAM will accommodate this request for no charge, however the new Camp dates requested are subject to availability. We do our best to accommodate all requests.

Changing Camp Schedule after May 1st: If you wish to change your child’s Camp week after May 1st, there is a $25.00 change fee (per Camp week) per child, and placement into a new Camp week(s) is subject to availability.
A Change of Week must be made by the Tuesday (5:00pm) prior to the upcoming Camp week to be granted.

Change of Camp week requests must be made directly by emailing contact@philaflam.com.
Change of Camp weeks can only be made within the same summer (a Camp week can only be changed to another Camp week in the same year).

BEHAVIORAL POLICY

Our instructors review all of our Camp rules at the beginning of each Camp week with our campers, to ensure a positive experience for all and a healthy Camp community.

We aim to provide a safe and ethical environment that supports social-emotional learning and empathy development. To achieve it, we partner with you and your children towards the following commitments:

- Respect the adults: Each child commits to respecting all adults present at the Program and to following their instructions at all times (during class, play, meals and Extended care).

- Respect their peers: Each child commits to using appropriate language with his/her peers, to respecting each other's differences and to refraining from teasing others. In addition, each child commits to behaving kindly towards his/her peers (no bullying or violence).

- Respect health and safety rules: Each child commits to washing his/her hands consistently when necessary, after using the bathroom as well as before and after meals. Each child commits to dressing appropriately for each day's activities. Each child commits to following instructions in case of an emergency (fire, earthquake, etc.) Each child commits to remaining on the Camp's premises. In addition, he/she commits to not leaving his/her group without permission (must ask an adult for permission to go to the bathroom).

- Respect material: Each child commits to respecting the premises, facilities, and equipment, during the Program. He/she commits to cleaning up after each activity. Depending on the severity of the misconduct, escalating disciplinary measures will be implemented to support the child in his/her social emotional and moral learning.

We rely on you to help us to achieve this goal.

PhilaFLAM reserves the absolute right to dismiss a camper without refund for any behavior (1) that threatens or endangers the welfare and/or the safety of any camper, instructor, or any other person involved with the Program, (2) is disruptive to the overall Program environment, which interferes with the beneficial use and enjoyment by campers and staff, or (3) for any form of bullying of other campers or disrespectful behavior to Program authority. In those cases, you shall retrieve your child promptly when contacted by PhilaFLAM to do so or, if you are unable to do so, shall notify PhilaFLAM of the person retrieving your child on your behalf.

LUNCH/SNACKS

All campers must bring their lunch and their morning snack. A child without his/her lunch will not be accepted to Camp. Please make sure your child brings a water bottle for the whole day. A fresh fruit or a healthy snack will be offered to children registered to Extended care. In addition, the child can also bring his/her own snack.
Lunchbox will not be stored in a fridge and will not be heating up.

For the safety of our campers, we are a Nut-Aware Camp. Please do not send any nut products to the Program with your child. While we are a “Nut-Aware” Camp, we cannot guarantee a nut-free environment.

DROP OFF AND PICK UP

You MUST walk all the way to the door and sign the attendance sheet at drop off and pick up. Children are expected anytime between 8.55am and 9:05am.
On Mondays, please check that all the necessary information (including emergency contacts and health information) you gave us are correct and complete.
Please email the Camp Director (contact@philaflam.com) or write him/her a note in the event that people other than the one(s) expected will be allowed to pick up your child(ren). Kindly provide us with the first and last names, as well as their date of birth, so that we can verify their identity. Ask them to bring a photo ID, as we will verify it. Without a written note from the you or without an ID, children will be kept on the Camp premises until picked up by their parent(s)/guardian(s). You will be responsible for paying late penalties in case of a late pick up.

LATE ARRIVALS / ABSENCES

Thank you for letting us know of absences or significantly late drop offs by phone (number) before 9am. A late fee of $1.00/minute will be charged for children picked up after 6pm. The same charge will apply after 3:10pm for children not enrolled in Extended care.

ELECTRONIC DEVICE/MONEY POLICY

Campers are not permitted to use cell phones, personal computers, or any other electronic devices that connect to the internet while at Camp except for Camp owned computers used for Camp purposes or for those essential to a child's wellbeing (hearing aid, for instance). “While at Camp” pertains to all times that a camper is on location at Camp. If you would like to get in touch with your child during the Camp day, please contact our onsite Camp director. The onsite Camp Director’s contact information (name, phone, and email) will be listed on the board at the sign-in location. During the Camp week, you may also contact our central office (contact@philaflam.com or 724-370-0727) to obtain the contact information for the onsite Director. Additionally, if your child would like to contact you during the Camp day, he/she may contact you through the Camp Director.
If found, they will be confiscated by the Camp Director and kept in his/her office. Parents (or other persons with a written authorization from the parents) will be the only ones allowed to retrieve them from the Camp Director. PhilaFLAM shall however not be held responsible for any lost, stolen or damaged material or personal belonging. Please note as well that children are not allowed to bring money to Camp.

MEDICAL CARE

Should your child take medications during Camp hours, you must provide the PhilaFLAM staff with a signed note allowing them to provide medical care. Any medication must be kept in its original box, along with the doctor's prescription specifying the drug dosage. Medication will be given by the Camp Director or Deputy Camp Director. Children are not allowed to take their medication on their own without their parent/guardian's signed authorization.

You understand that PhilaFLAM recommends that your child consult a physician before engaging in physical activity, and, if your child’s physical health is questionable, obtain a medical clearance from a licensed medical professional. You also understand that you are responsible for your child’s medical expenses, including deductibles, co-pays, and transportation.

SUNSCREEN AND ACCESSORIES

Please apply sunscreen on your children before dropping them off. If you'd like the staff to re-apply sunscreen on your child during the day, please provide the lotion and let the Camp Director know of your intentions. Children are not allowed to borrow each other's sunscreen lotions in order to avoid any allergic reaction. Wearing a hat, anti-UV clothes and sunglasses is also recommended.


OUTINGS

To foster children’s appreciation of the outdoors, our teams will schedule outings to a local park. Moreover, nature enhances social interactions and friendship development. Registration to Camps implies the acceptance of those outings. If you do not want your child to leave the campus, please let the Camp Director know on your first day of Camp. Please, be aware that our insurance policy does NOT cover our campers outside the campus. Please let us know in writing if you do not wish your child to exit the campus.

CLOTHING

Provide appropriate clothing for possible weather changes, including a change of clothes in case of bad weather. For young children, in case of potty accidents. please provide a change of clothes in a plastic bag labeled with the child's name. These clothes will be kept in a dedicated space. Furthermore, children must wear closed toed shoes or sandals (no flip flops).

ASSUMPTION OF RISK & HOLD HARMLESS AGREEMENT

During the Program, children may be exposed to a variety of risks that could result in serious injury, illness or even death. You agree to release, waive, defend, indemnify, and forever discharge PhilaFLAM, its agents, employees, volunteers, officers, and trustees from any and all claims or liability for injury or damages including loss or damage to property arising from or attributable to your child’s participation in or associated with the Program, unless it is due to willful fault or extreme negligence on the part of PhilaFLAM. You understand that your child, and each participant in the Program, will be engaging in activities that may involve the risk of serious personal injury, illness, permanent disability, dismemberment, and death, and that also involve the risk of severe economic loss, loss of personally identifiable information and/or personal health information, and property loss and damage. You understand that these risks may result from the actions, negligence, and failure to act of your child and others including, but not limited to, other participants, organizers, employees, agents, volunteers, and independent contractors of the Program and the condition of any real or personal property, facilities, or equipment used during the Program.

You also understand that there may be risks involved in any and all activities which your child may participate which are not known to you, your child, PhilaFLAM and each of their organizers, directors, members, employees, agents, volunteers, and independent contractors and may not be foreseen or reasonably foreseeable by any of the foregoing entities or persons at this time or at the time of the Program. For your child, these activities and associated risks may include transportation and trips to park or other surroundings. Furthermore, you, personally, and on behalf of your child and anyone else who may claim on your child’s behalf, assume all of the foregoing above-mentioned risks, agree to indemnify and hold harmless PhilaFLAM and each of its respective owners, partners, directors, officers, employees, agents, volunteers and independent contractors from any claim that you might have arising out of your child’s participation in, transportation by, or involvement with the Program.

SEVERABILITY OF PROVISIONS & INTEGRATION

This agreement, along with any exhibits, appendices, addenda, schedules, and amendments hereto, encompasses the entire agreement of the parties, and supersedes all previous understandings and agreements between the parties, whether oral or written. You hereby waive all rights and remedies, at law or in equity, arising or which may arise as the result of a party’s reliance on such representation, assertion, guarantee, warranty, collateral contract or other assurance, provided that nothing herein contained shall be construed as a restriction or limitation of said party’s right to remedies associated with the extreme negligence, willful misconduct or fraud of any person or party taking place prior to, or contemporaneously with, the execution of this agreement. You have carefully read the entirety of this waiver and release and agree to all its terms and conditions. You represent that you are the parent, legal guardian, or empowered representative of the minor child registered in the Program with the authority to give this waiver and release, and you hereby agree that both your child and you shall be bound hereby. You agree that the foregoing terms and conditions are intended to be as broad and inclusive as is permitted by law, and any terms and conditions set forth herein found by a court to be void or unenforceable shall not affect the validity or enforceability of any other terms and conditions.

CONFLICT RESOLUTION & APPLICABLE LAW

You acknowledge that any dispute, controversy, or claim arising out of or relating to the Program, including, without limitation, any dispute concerning the construction, validity, interpretation, performance, enforceability, or breach of this waiver, shall be exclusively resolved through binding arbitration administered by the American Arbitration Association (“AAA”), seated in Philadelphia, Pennsylvania. The arbitrator’s decision shall be final and binding. In the event either party fails to proceed with arbitration, attempts to challenge the arbitrator’s award, or fails to comply with the arbitrator’s award, the other party is entitled to all costs including reasonable attorneys’ fees for having to compel arbitration or defend or enforce the award. This waiver/agreement shall be interpreted, enforced, and governed by the laws of Pennsylvania without regard to the conflict of law rules applied in such jurisdiction.

NEW AND AMENDED CAMP POLICIES

To ensure a safe and productive camp environment, PhilaFLAM reserves the right to add or amend camp policies at any time. All current policies can be found at www.PhilaFLAM.com in real time.

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