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Event/Activity Logistics Form
After your calendar request has been approved, complete this entire form at least 6 weeks prior to your event.
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* Indicates required question
Event Contact Person's Last Name
*
Your answer
Contact Person's First Name
*
Your answer
Additional Sponsors of Event/Activity
*
Your answer
Name of group sponsoring the activity
*
Your answer
Name of event/activity
*
Your answer
Date of event/activity
*
MM
/
DD
/
YYYY
Alternate date of event/activity.
*
MM
/
DD
/
YYYY
Start time of activity/event
*
Time
:
AM
PM
End time of activity/event
*
Time
:
AM
PM
Specific location of event
*
Your answer
Detailed description of event
*
Your answer
Is this a recurring event?
*
Yes
No
If yes, please list the additional dates below:
Your answer
What is the proposed budget for this event?
*
Your answer
Will fundraising efforts be made to offset cost?
*
Yes
No
Maybe
If yes, what fundraiser will you do?
Your answer
If no, how will budget be met?
Your answer
What materials will be needed to successfully execute the plan for this event?
*
Your answer
How will you communicate this event?
*
Social Media
Flyers
Robocalls
Carpool flyer distribution
Neighborhood flyer distribution
Trailblazer News
Class Dojo
Remind
School Website
Required
What type of volunteers will be utilized?
*
APS staff
Non-APS volunteers
Both APS & Non-APS volunteers
None
What audio visual equipment will be needed for this event? (If none, type N/A)
*
Your answer
Will refreshments be served?
*
Yes
No
If yes, what refreshments will be served?
Your answer
What considerations have been made to measure effectiveness of this event?
*
Survey
Evaluation
Other:
Required
I understand that this form may require additional information before the event.
*
Yes
No
Required
A detailed plan and run of show must be submitted 4 weeks prior to the event.
*
I understand.
I do not understand.
I need assistance.
A detailed run of show must be submitted 2 weeks prior to the event.
*
I understand.
I do not understand.
I need assistance.
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